Project management practices are changing, including the tools needed to achieve outstanding results. An ideal project management tool should allow flexibility, effective task management, and seamless communication between managers and team members.
Over the years, ProofHub has proven its credibility as an excellent project management tool easing the burden on managers and providing a platform that values efficiency. This article aims to educate you on ProofHub and highlight its seven best features for project management.
What Is ProofHub?
ProofHub is a flexible project management software used by leading organizations for administrative purposes down to task management. ProofHub is preferred in large remote industries because it helps them achieve project plans without the hassle of onsite reporting.
With ProofHub, you can facilitate remote team meetings effectively, assign tasks, and complete projects without physically meeting with team members. Industry experts call it an “all-in-one project management software” ideal for medium-to-large scale businesses where individual task supervision is essential.
ProofHub is like a virtual monitor room where you can oversee the activity of every team member, correct tasks, or approve them. It creates a smooth workflow in the organization and offers robust features that help to increase productivity.
The benefits of ProofHub are available at stay-within budgets of an Ultimate Plan at $99 billed per month or annually at $89 billed per month. An Essential Plan is also available for a lesser budget of $50, billed per month, and annually at $45 billed per month. ProofHub also has a free plan and a 14-day trial window, after which you can subscribe to either of its pay-as-you-go services.
7 Best Features for Project Management
ProofHub comprises various features that facilitate efficiency and large-scale productivity. The following, however, stand out as the best features for project management.
1. Task Management
ProofHub’s task management feature makes it easy for project managers to assign tasks and subtasks to team members. This feature helps them identify to whom they have assigned a certain task and divide a single task into multiple sections for smooth execution.
You’re provided with an Add Label section to customize task labels and prioritize tasks for easy identification. And if you wish, you can add specific codes you can memorize to subtasks to review them when you need to easily. In addition, you have the luxury of filtering through a pile of tasks to attend to those that need urgent attention.
2. Workflow and Kanban Boards
With workflow and Kanban boards, you can measure how much work progresses from the preceding stages to the next, down to the final stage. For simplicity, ProofHub presents tasks in columns, where each column represents different stages of a project.
As these tasks progress, you can move them to the next stage by dragging the tasks to the next column. With the workflow and Kanban boards, you can customize workflows and give titles between To-do and Completed. Then, assign these tasks to people, and if you wish, set it up as Private. This way, only assigned people will have access to the shared information.
3. Custom Reports
With Custom Reports, you can get a visual representation of all complete and incomplete milestones. This feature helps you monitor all tasks’ progress reports and manage them according to their scheduled timelines. You can also set a burnup chart to measure common goals and expected work pace against the actual results produced by the team.
Custom reports will help you adjust schedules accordingly to achieve those goals whenever there’s a decline in productivity. You can also keep track of overdue tasks and reschedule when required. Finally, keep track of billable and non-billable time logged in a project. It works perfectly for freelancers who are paid based on the amount of time logged and work they put in.
4. Online Proofing
Online Proofing is a collaborative feature that allows a team of creatives to make suggestions and edits to various tasks as they proceed to the final stage. This feature allows for effective team feedback and improves a team’s performance and productivity.
Team members contribute to designs and projects in real-time and make corrections where necessary. With the markup tools under this feature, you can annotate files stating specific regions where the team should effect corrections. Online Proofing also provides sections where team members reply to threads focusing on a suggestion.
5. Gantt Charts
Visualization is key to the success of every project. As a traditional method of doing so, project managers may decide to make basic Gantt charts using excel spreadsheets. While this has worked many times, ProofHub has incorporated this feature into their system, creating a platform where project managers can monitor individual tasks using a chart layout.
Consequently, you can visually track the progress of each task in percentage to know how much work is done by each team member. Above all, ProofHub has integrated the Gantt Chart template that would capture the required activities during those tasks.
For example, Gantts Charts are available for project management, marketing campaigns, and software development. These templates would be useful to agile teams to run agile project management effectively.
6. Announcements
With this feature, project managers can make voice announcements by clicking the speaker icon on the platform. It allows for easy dissemination of information and sharing updates on a task. So instead of typing all the information, you can send some in the form of voice notes. You can also add a title to the announcement, a description, and supporting files or images.
Finally, project managers can also choose members to see certain announcements by subscribing these people to them and then find out who has seen them. You can schedule these announcements to be live for a particular duration.
7. Online Discussions
Sharing and scrutinizing project results is one of the best ways to improve accountability on your remote team. Online Discussions allow team members to engage with their colleagues and share ideas with them actively. As a project manager, this feature allows you to create discussion topics, including future projects and clients’ requirements.
In addition, you can also subscribe people to certain discussions with whom you’d like to share information and ideas focusing on a particular subject. It also allows you to add comments and mention people directly under discussions to make contributions. With Online Discussions, you can archive discussion topics, pin them, or mark them as private.
How to Use ProofHub for Project Management
The first step in effectively using ProofHub for project management is drawing a project plan. As a project manager, it’s your responsibility to design a blueprint that gives you direction during the project. ProofHub’s role is to help visualize your project plans and actualize them easily.
Furthermore, one of the greatest strengths of a project management process is order. As a project manager, ProofHub enables you to organize tasks and projects according to priorities. So you can schedule separate times for meetings, online discussions, and proofing and ensure that these activities are carried out in different subgroups in a unified manner.
Connecting Your Work With ProofHub
Having a project management tool like ProofHub positively impacts connecting your work during a project. If handled by a skilled project manager, it improves project results sporadically. By learning to become a better project manager, you set your team on a pedestal for success and increase your chances of handling future projects.