Productivity Windows

7 Superior Windows 10 Mail Features You Probably Didn’t Know About

Dan Price 27-02-2017

There are lots of desktop email clients to choose from. We’ve taken an in-depth look at them The 5 Best Free Email Clients for Your Desktop PC Want the best free email client? We've compiled the best email software for Windows, Mac, and Linux that won't cost you a dime. Read More elsewhere on the site. But for Windows 10 users, there is one app that’s often overlooked: the built-in Mail app.


Does it deserve to be mentioned in the same conversation as more established software like Mailbird and eM Client? The answer is a resounding Yes!

Here are seven amazing things you can do with the Mail app. If you think I’ve overlooked something, make sure you let me know in the comments.

1. Pin Inboxes to the Start Menu

Like all good email clients, Mail can act as a hub for as many email addresses as you want. Some of those addresses you might use more than others.

It can be tedious to open the app and scroll through a long list of inboxes every time you want to check an email. You can save yourself some time by pinning your most-used addresses directly to the Start menu.

To do so, right-click on the address in question, select Pin to Start, and choose Yes on the confirmation screen.


7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail pin to start

If you want to really streamline your workflow, locate the freshly-pinned app on the Start screen and enable the “live tile” How to Fix Stuck or Blank Live Tiles in Windows 10 Do the Live Tiles on your Start Menu ever get stuck or become blank? Next time that happens, here's how to fix it without restarting your computer. Read More (right-click > More > Turn Live Tile On). You won’t even need to open the app to see whether you have new mail!

You can apply the same process to individual folders within an email address, such as Inbox, Sent, or Drafts.

2. Link Inboxes

In the above example, I’ve used the premise that you use some email addresses more than others. But what if you frequently need to use all your addresses? Perhaps you’re a freelancer who has multiple work addresses, or you have several personal addresses for different types of communication.


Thankfully, Mail offers an easy way to create a unified inbox. Best of all, you can select which addresses are included in the unified inbox, even create several unified inboxes.

7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail linked inbox

To create a linked inbox, click on the gear icon in the bottom right-hand corner and go to Manage Accounts > Linked Inboxes. Give the new grouping a name and mark the checkboxes next to the addresses you want to include. When you’re ready, hit Save.

7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail linked inbox complete


You’ll find your new linked inboxes under Accounts in the left-hand column.

3. Personalize Notifications

Mail lets you set separate notification preferences for each individual account. The feature is useful if, for example, you want to make sure you never miss an email on your work account but don’t want to be pestered all day by your granny’s chain mails.

To set-up your preferences, navigate to Settings (gear icon) > Notifications. At the top of the menu, select which account you want to apply the new settings to, then choose whether you want to receive a notification in the Action Center, whether to play a sound when new mail is received, and whether you want to be shown a notification banner.

7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail notifications


If you want to edit the global notification settings for all your inboxes, check the box next to Apply to All Accounts.

4. Caret Browsing

Turning on Caret Browsing lets you use your keyboard to navigate the app. If you’re the type of person who likes using keyboard shortcuts How to Navigate Your Windows 10 Taskbar With Keyboard Shortcuts Keyboard shortcuts are an awesome way to do more on your PC in less time. Here's a great collection of shortcuts that deal with the Windows Taskbar. Read More rather than a mouse to control your computer, it’s an essential feature.

You’ll find the option in the Reading menu (Settings > Reading). Just toggle the slider, and you’ll never have to touch your mouse while in the app. The arrow keys navigate between messages, while Page Up and Page Down scroll through the body the mail.

7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail caret browsing 284x500

The Reading Settings menu also let you choose whether to download images automatically, group emails into conversation threads, and specify when to mark a message as read.

5. Create Quick Actions

If you’re working on a touch-based interface, you can create Quick Actions to speed up your workflow.

Go to Settings > Quick Actions to select your preferences. There are two customizable fields; Swipe Right and Swipe Left. For each field, you can choose from Set Flag, Clear Flag, Mark as Read, Mark as Unread, Archive, Delete, and Move.

7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail quick actions

You can create different rules for different inboxes. For example, you might want a Quick Action to act as Delete on your personal account, but Mark as Unread on your work account. Just choose which account you want to apply the settings to from the drop-down menu at the top.

6. Save Emails

Sometimes you receive an important email you need to save, perhaps because you need to access it offline at a later date or share it with someone whose email address you don’t have.

7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail save email 670x416

To save a message, open the email in question in the reading pane. Next, click on the three parallel dots in the top right-hand corner and select Save As. Choose your preferred destination and hit Save.

7. Search Phonetically

If you work in a multinational organization or have family members in far-flung countries, you might receive emails in multiple languages. If you’re not fluent in those languages, it can be an issue. How can you find a vital piece of info in a message full of words you don’t recognize?

Mail has a solution: the “Find by Sounds Like” feature.

To see it in action, you need an email written in a foreign language. Make sure you have it displayed in the reading pane, then click the three dots > Find.

A search box will pop up at the top of your window. To access the feature, click the gear icon on the left-hand side and mark the checkbox next to Sounds Like.

7 Superior Windows 10 Mail Features You Probably Didn't Know About windows mail sounds like 670x465

You can now type phonetically in the search box, and the app will automatically identify matching words in the body of the text.

What Are Your Favorite Features?

I’ve shown you seven cool features that are not necessarily replicable on other mainstream desktop email clients.

But in truth, I’ve barely scratched the surface. Mail is loaded with great tricks and Microsoft is adding more with each update.

Which features stand out for you? What makes Mail a worthy competitor for its rivals? Let me know in the comments below.

Image Credit: S_Photo via, Subhashish Panigrahi via Wikimedia Commons

Related topics: Desktop Email Client, Email Tips, Windows 10, Windows Mail.

Affiliate Disclosure: By buying the products we recommend, you help keep the site alive. Read more.

Whatsapp Pinterest

Leave a Reply

Your email address will not be published. Required fields are marked *

  1. Shreya
    December 3, 2018 at 10:33 am

    How to create folders and move emails to that newly created folder?

  2. Jack Fritz
    December 14, 2017 at 3:06 am

    I hope you can help me find a solution for a problem I'm having with Mail for Windows 10. I have it set as my default email app. When I click on a website mailto link that contains only one email address, it sends the email just fine. However when the mailto link comtains two or more email addresses, I get ".Send error:" The email it then put into the draft folder and there isn't an option to try to make any correction and send again.