Internet Productivity

The Todoist Shortcuts Cheat Sheet for Task Management

Akshata Shanbhag 15-02-2020

Todoist is one of the best cross-platform apps for task management. The free version of the app is robust in itself, but if you sign up for one of the premium plans, you get access to everything from reminders, comments, and file uploads, to labels, filters, and templates.

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Of course, regardless of the pricing tier you’re on, you can transform your Todoist workflow with a few simple shortcuts. What’s more, you’ll find the best Todoist shortcuts in our cheat sheet below!

The cheat sheet covers keyboard shortcuts for Todoist on the web, desktop, and mobile. It also includes filters, keywords, and other operators that can make both task searching and scheduling seem effortless.

FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download The Todoist Shortcuts Cheat Sheet.

The Todoist Shortcuts Cheat Sheet

ShortcutAction
Basics
QAdd new task with Quick Add
¹AAdd new task at bottom of list
¹Shift + AAdd new task at top of list
²SAdd section
³Ctrl + MAdd quick comment
UUndo last action (if possible)
Shift + Left-clickSelect multiple contiguous tasks
Ctrl + Left-clickSelect multiple non-contiguous tasks
Ctrl + Up ArrowMove to task above task currently being edited
Ctrl + Down ArrowMove to task below task currently being edited
/ OR
F
Shift focus to Quick Find (search box)
EscCancel current edit
EnterSave newly created task and create new task below it
Shift + EnterSave changes to existing task and create new task below it
Ctrl + EnterSave newly created task and create new task above it OR
Save changes to existing task and create new task above it
?Show Todoist shortcuts
⁴Ctrl + Right ArrowIncrease task indent
⁴Ctrl + Down ArrowDecrease task indent
Shift + Left-clickComplete and archive a sub-task or recurring task
⁵Text Formatting
@Add label
#Pick project
#ERROR!Add assignee
p1, p2, p3, p4Set priority level
* TaskNameHide checkbox for current task
Ctrl + B OR
**Text** OR
__Text__ OR
!!Text!!
Emphasize text in bold letters
Ctrl + I OR
*Text* OR
_Text_
Italicize text
***Text*** OR
___Text___
Emphasize text in bold letters and italicize it
URL(AnchorText) OR
[URL](AnchorText)Create hyperlink
`Code`Insert code inline
```CodeBlock```Insert code block
⁶Task Sorting
DSort tasks by date
PSort tasks by priority
NSort tasks by name
RSort tasks by assignee (person responsible)
Windows-Only Shortcuts
Ctrl + Alt + TShow/Hide Todoist
Ctrl + Alt + AOpen Quick Add task panel
MEnter multi-select mode
Alt + EnterSave and go to comments
TabOpen full task editor
Ctrl + FOpen search
F5Sync manually
HomeNavigate to default page
PgUpNavigate to previous view
²Alt + Shift + Right ArrowIncrease task indent
²Alt + Shift + Left ArrowDecrease task indent
macOS-Only Shortcuts
Control + Cmd + TShow/Hide Todoist
Control + Cmd + AOpen Quick Add task panel
²Cmd + Right ArrowIncrease task indent
²Cmd + Left ArrowDecrease task indent
Mobile-Only Shortcuts
Ctrl + NOpen Quick Add task panel
⁷Ctrl + Shift + NCreate new task at top of list
Ctrl + Shift + PCreate new project
Ctrl + Shift + LCreate new label
Ctrl + Shift + FCreate new filter
Ctrl + EnterSubmit comment
Ctrl + 1Open Inbox
⁸Ctrl + Shift + 1Open Team Inbox
Ctrl + 2Open Today
Ctrl + 3Open Next 7 days
Ctrl + 4Toggle Projects list
Ctrl + 5Toggle Labels list
Ctrl + 6Toggle Filters list
Ctrl + FOpen Search
Ctrl + ,Open Settings
Ctrl + SSync manually
Keywords for Task Scheduling
every day OR
daily
Every day starting from today
every morningEvery day at 9am
every eveningEvery day at 7pm
every weekday OR
every workday
Every Monday, Tuesday, Wednesday, Thursday, and Friday
every monday, friday OR
ev monday, friday OR
every mon, fri OR
ev mon, fri
Every Monday and Friday
every 3 daysEvery three days starting today
every week OR
weekly
Every week starting today
every month OR
monthly
Every month starting today
every year OR
yearly
Every year starting today
every 2nd fridayEvery second Friday of the month
every 25th OR
every 25
25th of every month
every jun 25thEvery June 25th
every last dayLast day of every month
every day starting may 5 OR
from may 5
Every day starting May 5th
every day ending may 5 OR
until may 5
Every day starting today and ending on May 5th
every day for 3 weeksEvery day for the next three weeks starting today
every day from 10 aug until 20 augEvery day starting August 10th and ending August 20th
every 6 weeks at 09:00 starting jan 3Every six weeks starting on January 3rd, at 9am
every! two months starting jan 3Every two months starting from last completion date
⁹Filters and Other Operators
#ProjectNameTasks in ProjectName
##ProjectNameTasks in ProjectName and its sub-projects
assigned to: CollaboratorNameTasks assigned to CollaboratorName
assigned by: CollaboratorNameTasks assigned by CollaboratorName
assigned by: meTasks assigned by you
assignedTasks assigned to anyone (including you)
sharedAll tasks in shared projects
recurringTasks with a recurring due date
no date OR
no due date
Tasks without a due date
overdue OR
over due OR
od
Overdue tasks
3 days OR
next 3 days
Tasks due within the next three days
due before: May 27Tasks due before May 27th
due after: May 27Tasks due after May 27th
p1 OR
priority 1
Tasks with priority level 1
p2 OR
priority 2
Tasks with priority level 2
p3 OR
priority 3
Tasks with priority level 3
no priorityTasks with no priority
@LabelNameTasks with label LabelName
no labelTasks without a label
created: Mar 5Tasks created on March 5th
created before: -365 daysTasks created more than 365 days ago
created after: -365 daysTasks created within the last 365 days
search: KeywordNameTasks containing keyword KeywordName
&Boolean AND (Eg: p1 & overdue)
|Boolean OR (Eg: shared OR @red)
!Boolean NOT (Eg: no label & !p2)
*Wildcard operator (Eg: @*tech)
¹Available in Inbox, Today, Next 7 days, and Projects.

²Available in Inbox and Projects only.

³Available on web and macOS only.

⁴Available on web only.

⁵Syntax works in task names and comments only.


⁶Available on web and desktop only; available in Inbox and Projects only.

⁷Available on Android only; available in Inbox and Projects only.

⁸Team Inbox is available only as part of a Todoist Business subscription.

⁹These are available only with Todoist Premium and Todoist Business subscriptions.

Todoist Features You May Have Missed

Given that Todoist is such a feature-rich app, it’s unsurprising that users miss certain features completely. Have you overlooked any Todoist features 11 Todoist Features You May Have Missed Todoist is a powerful task manager. Are you using it to its full potential? Get the most out of Todoist and review the features you may have missed. Read More yourself?

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Related topics: Cheat Sheet, To-Do List.

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