Todoist is one of the best cross-platform apps for task management. The free version of the app is robust in itself, but if you sign up for one of the premium plans, you get access to everything from reminders, comments, and file uploads, to labels, filters, and templates.

Of course, regardless of the pricing tier you’re on, you can transform your Todoist workflow with a few simple shortcuts. What’s more, you’ll find the best Todoist shortcuts in our cheat sheet below!

The cheat sheet covers keyboard shortcuts for Todoist on the web, desktop, and mobile. It also includes filters, keywords, and other operators that can make both task searching and scheduling seem effortless.

FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download The Todoist Shortcuts Cheat Sheet.

The Todoist Shortcuts Cheat Sheet

Shortcut

Action

Basics

Q

Add new task with Quick Add

¹A

Add new task at bottom of list

¹Shift + A

Add new task at top of list

²S

Add section

³Ctrl + M

Add quick comment

U

Undo last action (if possible)

Shift + Left-click

Select multiple contiguous tasks

Ctrl + Left-click

Select multiple non-contiguous tasks

Ctrl + Up Arrow

Move to task above task currently being edited

Ctrl + Down Arrow

Move to task below task currently being edited

/ OR F

Shift focus to Quick Find (search box)

Esc

Cancel current edit

Enter

Save newly created task and create new task below it

Shift + Enter

Save changes to existing task and create new task below it

Ctrl + Enter

Save newly created task and create new task above it OR Save changes to existing task and create new task above it

?

Show Todoist shortcuts

⁴Ctrl + Right Arrow

Increase task indent

⁴Ctrl + Down Arrow

Decrease task indent

Shift + Left-click

Complete and archive a sub-task or recurring task

⁵Text Formatting

@

Add label

#

Pick project

#ERROR!

Add assignee

p1, p2, p3, p4

Set priority level

* TaskName

Hide checkbox for current task

Ctrl + B OR **Text** OR __Text__ OR !!Text!!

Emphasize text in bold letters

Ctrl + I OR *Text* OR _Text_

Italicize text

***Text*** OR ___Text___

Emphasize text in bold letters and italicize it

URL(AnchorText) OR
[URL](AnchorText)

Create hyperlink

`Code`

Insert code inline

```CodeBlock```

Insert code block

⁶Task Sorting

D

Sort tasks by date

P

Sort tasks by priority

N

Sort tasks by name

R

Sort tasks by assignee (person responsible)

Windows-Only Shortcuts

Ctrl + Alt + T

Show/Hide Todoist

Ctrl + Alt + A

Open Quick Add task panel

M

Enter multi-select mode

Alt + Enter

Save and go to comments

Tab

Open full task editor

Ctrl + F

Open search

F5

Sync manually

Home

Navigate to default page

PgUp

Navigate to previous view

²Alt + Shift + Right Arrow

Increase task indent

²Alt + Shift + Left Arrow

Decrease task indent

macOS-Only Shortcuts

Control + Cmd + T

Show/Hide Todoist

Control + Cmd + A

Open Quick Add task panel

²Cmd + Right Arrow

Increase task indent

²Cmd + Left Arrow

Decrease task indent

Mobile-Only Shortcuts

Ctrl + N

Open Quick Add task panel

⁷Ctrl + Shift + N

Create new task at top of list

Ctrl + Shift + P

Create new project

Ctrl + Shift + L

Create new label

Ctrl + Shift + F

Create new filter

Ctrl + Enter

Submit comment

Ctrl + 1

Open Inbox

⁸Ctrl + Shift + 1

Open Team Inbox

Ctrl + 2

Open Today

Ctrl + 3

Open Next 7 days

Ctrl + 4

Toggle Projects list

Ctrl + 5

Toggle Labels list

Ctrl + 6

Toggle Filters list

Ctrl + F

Open Search

Ctrl + ,

Open Settings

Ctrl + S

Sync manually

Keywords for Task Scheduling

every day OR daily

Every day starting from today

every morning

Every day at 9am

every evening

Every day at 7pm

every weekday OR every workday

Every Monday, Tuesday, Wednesday, Thursday, and Friday

every monday, friday OR ev monday, friday OR every mon, fri OR ev mon, fri

Every Monday and Friday

every 3 days

Every three days starting today

every week OR weekly

Every week starting today

every month OR monthly

Every month starting today

every year OR yearly

Every year starting today

every 2nd friday

Every second Friday of the month

every 25th OR every 25

25th of every month

every jun 25th

Every June 25th

every last day

Last day of every month

every day starting may 5 OR from may 5

Every day starting May 5th

every day ending may 5 OR until may 5

Every day starting today and ending on May 5th

every day for 3 weeks

Every day for the next three weeks starting today

every day from 10 aug until 20 aug

Every day starting August 10th and ending August 20th

every 6 weeks at 09:00 starting jan 3

Every six weeks starting on January 3rd, at 9am

every! two months starting jan 3

Every two months starting from last completion date

⁹Filters and Other Operators

#ProjectName

Tasks in ProjectName

##ProjectName

Tasks in ProjectName and its sub-projects

assigned to: CollaboratorName

Tasks assigned to CollaboratorName

assigned by: CollaboratorName

Tasks assigned by CollaboratorName

assigned by: me

Tasks assigned by you

assigned

Tasks assigned to anyone (including you)

shared

All tasks in shared projects

recurring

Tasks with a recurring due date

no date OR no due date

Tasks without a due date

overdue OR over due OR od

Overdue tasks

3 days OR next 3 days

Tasks due within the next three days

due before: May 27

Tasks due before May 27th

due after: May 27

Tasks due after May 27th

p1 OR priority 1

Tasks with priority level 1

p2 OR priority 2

Tasks with priority level 2

p3 OR priority 3

Tasks with priority level 3

no priority

Tasks with no priority

@LabelName

Tasks with label LabelName

no label

Tasks without a label

created: Mar 5

Tasks created on March 5th

created before: -365 days

Tasks created more than 365 days ago

created after: -365 days

Tasks created within the last 365 days

search: KeywordName

Tasks containing keyword KeywordName

&

Boolean AND (Eg: p1 & overdue)

|

Boolean OR (Eg: shared OR @red)

!

Boolean NOT (Eg: no label & !p2)

*

Wildcard operator (Eg: @*tech)

¹Available in Inbox, Today, Next 7 days, and Projects. ²Available in Inbox and Projects only. ³Available on web and macOS only. ⁴Available on web only. ⁵Syntax works in task names and comments only.
 ⁶Available on web and desktop only; available in Inbox and Projects only. ⁷Available on Android only; available in Inbox and Projects only. ⁸Team Inbox is available only as part of a Todoist Business subscription. ⁹These are available only with Todoist Premium and Todoist Business subscriptions.

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