It’s Time To Organize Your Music Collection: Tag & Rename Them With TagScanner

Saikat Basu 09-10-2012

organize music libraryOne of the hallmarks of a serious audiophile is how he or she keeps their music. In the age of digital, you don’t need to keep your tapes and CDs docketed; that would have been easier. You need to keep them properly named and organized into neat folders, and of course – precisely tagged. Your love for music will automatically keep you on that task. With some it is a form of OCD.


No, I still don’t have the Obsessive Compulsive Disorder for organization, but I don’t like to see things out of place. Lately, my music collection has been. Thankfully, there are many music organization tools that can ease the spadework if one is falling behind. MP3Tag Organize and Tag your Music Library with Mp3tag Read More was my tool of choice till now.

Just to perk up my motivation, I thought I would try out TagScanner (ver.5.1) and see how friendly it could be with my haphazardly organized mp3s. One incentive for trying it out is that it has been favored on our Best Windows Software The Best PC Software for Your Windows Computer Want the best PC software for your Windows computer? Our massive list collects the best and safest programs for all needs. Read More page.

Say Hello to TagScanner

TagScanner isn’t much of a bother to download. It is a small 1.8MB download for install and use. I prefer to go with portable versions when I can find them and in this case I did. TagScanner has multiple language support and runs on Windows 2000/XP/2003/Vista/2008/Win7. There is also an illustrated PDF manual detailing every detail of the program.

TagScanner maybe small in size but it is quite big in its features as it has a powerful tag editor for both batch and manual tagging and renaming jobs. It handles MP3, OGG, Musepack, Monkey’s Audio, FLAC, AAC, OptimFROG, SPEEX, WavPack, TrueAudio, WMA, MP4 files. TagScanner supports ID3 1.0/1.1/2.2/2.3/2.4 tags, APE v1 and v2 tags, Vorbis Comments, WMA tags and MP4(iTunes) metadata.

So, let’s get on the wagon and throw a few of my untidy folders at TagScanner and see if it can walk the boast.


A Pleasant Interface to Begin With

organize music library

I don’t think we can complain about its look here. TagScanner has four core functions – each one gets its own tab. Let’s click the blue-grey Browse button and bring our first batch of mp3s for tagging and renaming. Music Renamer will be handling this job. Music Renamer is the file renamer which brings the first vestiges of organization to your music collection. You can of course, start using the Tag Editor and Tag Processor also depending on the state of your MP3 files.

organize music collection

Renaming Your Music

organize music collection


You can enter a renaming format and all your selected files will be named according to the new filename format. You can use a combination of fixed literal characters and placeholders. For instance – %title% is a placeholder where the title of the track is taken from the specific file. You can fix the length of the filename you want.

You can preview the rename before you commit it.

organize music collection

Using the tag data, you can recreate new sub-folders for further organizing your music collection. The restructured files can be moved to new locations.


You can also move your non-music files with the associated MP3s. Empty folders can be automatically deleted.

Tag Your Music Manually

It’s Time To Organize Your Music Collection: Tag & Rename Them With TagScanner tagscanner 05

This tab is more hands on as you can manually edit tags, clean them up, or create new ones. For instance, you might like to organize some MP3s for exercise by specifying their BPM (beats per minute) and setting their tempo.

Tags are divided into sections like Main, Extended, Embedded Art, and Lyrics. Expand the sections to see all the fields.


Clicking on the field names locks the values and that won’t change is you select another music file in the list. This allows you to quickly fix a tag for a series of files (with the exception of the Track number).

Specific details like size of the file, play duration, codec used, compression standard (e.g. MP3), sampling rate, type of tags, recording type (mono / stereo / joint stereo) are mentioned on the right-bottom.

organize your music

Fill Up Tags Automatically

organize your music

This window gives you different methods to search for album and song info. Use Freedb and Tracktype for text-only information (no album art). Amazon and Discogs gives you all information that also includes cover art. The multiple sources help because obscure albums might not be listed in any one of them. Click on the Gear icon and check the settings before updating the tag info. Also, Preview the result before you save. Any changes that will be made are colored in purple. You can also flip to the Tag Editor and tweak some of the info manually.

The Tag Processor also gives you a few more manual controls like generating tags from a filename; import tag data from a text file; and also using the Tag fields’ mixer to take existing tag data and mix it with new strings to create new tags.

organize your music

Cover art can also be embedded from a local file. Right-clicking on the songs in any of the screens gives you some options in context. For instance, importing the song info from a CUE file, and importing-exporting the cover art 7 Websites To Search For The Perfect Album Cover Art Read More .

Create Playlists and Backup All Your Tagged Information

It’s Time To Organize Your Music Collection: Tag & Rename Them With TagScanner tagscanner 09

You can use the above three processes in any order. But this is the tab you should finally land on when everything has been neatly tagged. You can select your songs and export them as playlists in multiple formats. TagScanner gives you several templates for the job. You don’t have to bother too much with the encoding as the default one does the trick. A thoughtful setting is the option to use absolute or relative paths between the exported file and the source files. With relative paths, you can transport the playlists and the source folder together.

A Little Window Dressing for Your Tags

So far, we have looked at ways to tag the music files. But what about cleaning them up and starting from scratch (if need be). You will notice the Text Transform box as a common in all the four screens. You can check the right boxes or click on settings to go to this screen:

organize music library

You can change the case of the file names, convert non-English characters, use format supported by FTP services so your file transfers don’t get blocked, cleanup unneeded Discogs data etc. The Text Transform works with the other fields in the tab you are currently in.

Gets the Job Done Very Effectively

Tagging your music collection The 5 Best iTunes Alternatives for Windows iTunes is bloated and slow. We show you five fantastic iTunes alternatives for Windows that let you play music and manage your iDevice. Read More is a long term job. TagScanner is the help you have to call on apart from the virtue of patience. There are quite a few things to like about the free software – using placeholders to name files makes renaming very nimble; the preview and the verifications screen before you finally click save has been an error check for me; and last but not the least, I can use the templates to create playlists and export all the data.

Does TagScanner hit all the right notes for you? Which is your preferred tagging and renaming tool? Give us a cut of your opinion.

Related topics: Audio Editor, MP3, Organization Software.

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  1. arsenicdevil007
    December 5, 2015 at 1:47 am

    This is exactly what I needed......Ceartainly a life saver......

  2. Anonymous
    October 16, 2012 at 7:05 pm

    Very helpfull.
    couldnt fine a decent software..

  3. Kevin
    October 16, 2012 at 3:41 pm

    Just gave this program a shot on some flacs I had without proper tags. Talk about a god send. Saved me so much time finding the info on my own. Definitely recommend.

    • Saikat Basu
      October 17, 2012 at 12:46 am

      Thanks for the thumbs up Kevin.

      • Gary Mc Donald
        December 11, 2015 at 10:53 am

        Saikat have you linked this to Visual Recognition Software yet & can you develop similar tags to play music for Females 21 - 30 who are happy?

  4. Lisa Santika Onggrid
    October 11, 2012 at 4:29 am

    I use mp3tag, and its only downside is that tagging from online source is a royal pain. How am I supposed to enter the album name if that's what I'm searching for? I prefer Winamp's autotagging since it provides better guess. I'll give this a chance to see how it handles that problem.

    • Saikat Basu
      October 17, 2012 at 12:45 am

      Do give us a feedback after you do.

  5. Anonymous
    October 10, 2012 at 7:13 pm

    Is it only for tagging mp3s?? If it also tahs flac, I will give definitely give it a try!

    • Saikat Basu
      October 17, 2012 at 12:47 am

      Yes, it supports Flac too. Just look into Kevin's comment below.

  6. Anonymous
    October 10, 2012 at 5:16 pm

    i use mediamonkey n tuneup...

  7. Aaron Guzman
    October 10, 2012 at 2:59 pm

    I've been using MP3Tag for 2 years but TagScanner looks like it's worth looking into.

  8. David Moore
    October 10, 2012 at 1:32 pm

    I definitely need this, may take me a while to organize everything.

  9. jtheman9547
    October 10, 2012 at 3:06 am

    Do they have one for Mac?

    • Saikat Basu
      October 10, 2012 at 5:47 am

      No, it is Windows only.

  10. David Pires
    October 9, 2012 at 11:54 pm

    Tagscanner + MusicBee everything one need to keep the music library organized.

  11. Mark Smerdon
    October 9, 2012 at 11:54 pm

    Looks like a good program to try out.

  12. Mike Miller
    October 9, 2012 at 10:00 pm

    This one looks pretty good, especially in comparison to a lot of the others. And the upside? It doesn't try to install a bunch of crapware that you have to fight to avoid when you're installing it. That's a definite plus in my book!

    • Saikat Basu
      October 10, 2012 at 5:53 am

      Yes, the absense of crapware is a definite plus.Hope it stays that way.

  13. Johann
    October 9, 2012 at 9:42 pm

    So my music is all tagged but I never bothered with sorting out my 'genre' tags back in the day. Would this be able to recurse a music folder and just fix up this one tag from discogs or similar?

    • Saikat Basu
      October 10, 2012 at 5:54 am

      Yes, it should. Just tweak the settings. Try it out on a single small folder first.

  14. Edwin Williams
    October 9, 2012 at 9:16 pm

    Awesome! My music collection is all jumbled and this should help organize it. Thanks!

  15. Harish Jonnalagadda
    October 9, 2012 at 9:12 pm

    Im currently using MediaMonkey, thanks for the suggestion. Will check it out

    • mister.teche
      October 9, 2012 at 9:49 pm

      I second MediaMonkey, I've been using it for the over eight years to manage, tag and maintain my huge music collection that consists of 25k songs.

      • Saikat Basu
        October 10, 2012 at 5:57 am

        MediaMonkey also comes highly recommended. In fact, we have featured quite a few posts on it too.