TickTick is one of the best task management apps available out there. With plenty of tips and tricks up its sleeve and a freemium model, it has managed to make a name for itself in the crowded market.
But that’s not all. There are a host of other handy features hidden under TickTick’s surface. Here are twelve tips you might not know about.
1. TickTick’s Own Pomodoro Timer
Pomodoro is an approach to time management where you break down work in short sessions separated by mini and long breaks. It’s a clever time management technique which has proved successful for many including me. TickTick users, fortunately, don’t need an extra app if they’d like to give it a shot.
TickTick’s apps come with a native feature that lets you configure Pomodoro timers. On the mobile clients, it’s available as a dedicated tab on the bottom. In case you don’t have it, you can add it by heading into Settings > Tab Bar and enabling Pomo.
Once done, you can begin a session by simply hitting the Start button in the Pomo tab. You can customize the various durations, ringtones and more by tapping the third icon at the top.
Pressing the first one will bring up comprehensive statistics of the same and the second allows you to assign the timer to a specific task. On the desktop apps, this feature will need to be turned on manually from the settings.
2. Use White Noise With Pomo Timers (Premium)
While the app counts down to your next break during an active Pomodoro session, it can even play one of the several available white noises. The option can be found under the little sound icon on the timer screen. There are a bunch of tunes including Forest, Rain, Waves, and more. However, you’ll have to be a premium user for this.
If you are not willing to pay for white noises, you can always employ other iOS and Android apps for white noise.
3. Track Performance With Statistics and Insights
TickTick also has a page where it shows a multitude of charts based on your performance to date. You can see how well you deal with deadlines, which is usually your most productive day, completion rates, and much more.
If you’re a premium subscriber, you can go to specific periods and analyze your improvements. You can open up this page by tapping your profile picture on the left navigation drawer.
4. Boost Your Achievement Scores
Based on a series of factors like the number of tasks you have completed, TickTick maintains an achievement score and a profile level as well. It’s located in the same Stats tab. What’s more, TickTick displays a relative metric to know how much more productive are you than the rest of the users.
Furthermore, TickTick has designed an incentive for you to up your achievement scores. You can unlock new themes when you reach a particular level.
5. Customize TickTick With Themes
TickTick offers a wide collection of themes too that can be applied both to the desktop and mobile apps. They’re present in the Settings under Theme.
While for the majority of them, you will have to upgrade to the premium subscription, there are a handful of free ones as well. As mentioned, you can get new themes by earning more achievement scores.
6. Smart Text Recognition
TickTick has a handy, sort-of hidden setting through which you can slightly bring down the time it takes you to add a new task. It’s called Smart Text Recognition and when enabled, you don’t have to specifically edit the tag or deadline fields.
Instead, you can type the date or tag in the task name box itself. So for instance, writing “19 Dec Grocery” will automatically set the due date. Moreover, TickTick can even remove the date or tag you’ve entered in the task field. Therefore, the final output would be a to-do called “Grocery” and its deadline set as the next 19th December.
To switch this one, go into Settings > Task Quick Add > Smart Recognition. There, enable all the available options and that’s it.
7. Work Together on Shared Lists
TickTick is a competent collaborative tool as well and at the center of it, are shared lists. As the name suggests, you can invite members to join a common list and manage it together.
Plus, members can leave comments, assign tasks, and edit existing tasks. For sharing a list, tap Collaborate under the three-dot menu situated at the top right corner.
8. Follow Task Activities (Premium)
To keep track of members and what they’ve been doing in a shared list, you can follow a list’s or a task’s activities. That will tell you who has edited or added when and what.
It will also inform you about when the task was completed. The option for task or list activities is present under the three-dot menu on the mobile as well as desktop apps.
9. Save and Share Lists or Tasks as Images
In addition to letting you share entire lists or tasks along with their descriptions as text, TickTick also has an option to save or share them as images. You could use that for purposes such as printing checklists or easily sharing them with people who are not on TickTick.
To do that, you will have to again turn to the three-dot menu of an individual task or a list and there, tap Share. Swipe over to the Image tab and you should be able to share the image or save it locally on your phone.
10. Set Location-Based Task Reminders
Tasks on TickTick can be triggered when you enter a certain locality. To set up such actions, you will have to add location to a task.
When viewing a particular to-do, tap the three-dot menu and there, head into the Location option. Here, navigate to the location you’d like to configure and at the bottom, you’ll find a couple of triggers. TickTick can push the reminder either when you arrive at the coordinates or leave the place.
11. Personalize Swipe Gestures (Premium)
On TickTick’s mobile apps, you can perform quick actions by swiping left or right over tasks. While the default settings are sufficient for most users, you can customize what those gestures do if you’d like to. The personalization options for the four gestures can be accessed from Settings > General > Swipes.
12. The Four Quadrants of Time Management
TickTick is one of the more versatile to-do apps out there and that enables you to practice a vast array of time management methods without installing additional apps. One of them is implementing The Four Quadrants of Time Management.
Since TickTick comes with the ability to create folders, sub-folders, and more, you can effortlessly replicate the four quadrants for managing your high and low priority tasks accordingly. The technique involves distributing your work into four sections.
- Q1: Important and Urgent
- Q2: Important and Not Urgent
- Q3: Not Important and Urgent
- Q4: Not Important and Not Urgent
To implement this, you can create one list for each quadrant and drag all of them into a single folder. Move relevant tasks into them and continue making adjustments as you proceed.
Learning the Essentials of TickTick
Those were twelve of the handiest tips for TickTick users. But the to-do app’s expansive set of features can feel a little overwhelming at first glance. If you’re still learning to get used to it, here’s a quick guide for understanding the essentials of TickTick.