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Inventory is difficult to manage. If you think about it, your inventory is intricately integrated with many different aspects of your business. When you make a sale and record it or when you purchase more supplies, those transactions have an effect on your inventory.
If you don’t carefully track those transactions and everything else going on with your business, it’ll end up feeling confusing and overwhelming – all because you failed to maintain good records and keep a proper inventory.
Most software that will help manage business records cost a small fortune, however I’m pleased to report that I discovered a very useful free inventory program called TaskClear that does everything I detailed above for absolutely free.
TaskClear For Small Business
If you run a small business or a service, TaskClear is going to help you organize it all. Even if you don’t have a retail business, you will still likely have an inventory of supplies that you need to monitor and replenish in order to keep your business running smoothly.
While TaskClear is a real powerhouse when it comes to maintaining an inventory (at least as far as free programs go), it also helps to organize and manage everything else that you need to think about regarding your business. The free version of this software allows up to two users with nearly full functionality – so it’s perfect for your own business or a business that you’re running with a partner.
Unlike other business apps I’ve tested, this one is easy and straightforward, but that simplicity does not trade off any functionality. As you can see by looking down the left menu bar – this software really does have it all. The data management section is where you’ll build your database of clients, suppliers and of course your inventory and supplies.
The document management section is where you will record quotations that you send out to prospective clients, as well as invoices and receipts delivered after the job is done. Finally, the TaskClear Apps section is where you will manage and organize your daily work. The to-do list is pretty straightforward if you’ve used any of the time management apps we’ve covered here at MUO.
Keep in mind, the to-do list is a list for the business – not your private to do list. This app is for organizing your business to foster success, and this is how you do it. To work toward those business goals, you can also add tasks and assign them to individual members of the team.
You’ve probably noticed that every screen has a blank “edition” field with two other blank fields beside it at the top of each form. These fields are automatically populated by the software as an automatic form of document management. Proper document management (keeping track of all versions and the changes between them) is an important part of good record-keeping for any business.
When you click on the System Admin option under Settings, you’ll find the user management area where you can add or remove users. The free version only allows up to two users, but this is where you add contact information, title, and everything else about each user.
The CRM is where you go to brainstorm, manage and track all of your sales opportunities and marketing activity. Actually recording these activities is a task that many small business owners brush off because it’s viewed as a waste of time. However, by tracking these activities, it lets you see what works and what doesn’t.
Just like collecting and logging your tasks, you’ll also use the Customers area to collect and manage all customers. The software even lets you categorize customers into potential, active, inactive or frozen status.
A powerful tool in this application is the reports section. Reports automatically aggregate all of the data from every section of the software in order to display information about your business that you might never have considered before.
Printing out receipts or sending an invoice to a client is as simple as filling out one of the available forms. These can be printed if you want a paper record (or to send the customer a bill), but the most impressive part of this is that you’ll notice “Product” information is also logged at the top. This automatically updates your entire inventory and keeps everything right on track.
Finally, as though all of these data-collection and management tools aren’t enough, if you scroll down you’ll see a few more helpful little tools at the bottom. These include a notepad, two calculators and a currency converter.
No matter what kind of business you have, free business software like this is very difficult to find – especially software that offers this kind of full-functionality. The design itself could do with a little bit of sprucing up, as the website looks a bit plain, but what it lacks in style it makes up for in usefulness and functionality.
Do you have your own business? Try out TaskClear to manage your inventory and tasks and let us know what you think in the comments section below!