Take Your Group To The Next Level With Wiggio For Getting Things Done

Bakari Chavanu 20-03-2013

wiggio groupI dread working and collaborating on a group project in which the team members insist on mainly using physical face-to-face meetings, paper handouts, and countless email exchanges. There are so many online resources that can make team collaboration easier and more productive, especially when a group or committee needs to create and agree upon scheduled meetings, share documents, and make important decisions.


Holding meetings using Google Hangouts How to Use Google Hangouts: Tips and Tricks You Should Know How do you use Google Hangouts? Learn how this app works, plus tips for making the most of it, in this beginner's tutorial. Read More and Google Drive are two increasingly popular tools that savvy Internet users are familiar with, but another online collaboration site called Wiggio, in which the name, W.I.G, in part stands for “working in groups”, may also be powerfully useful. The site is a great collaboration service for clubs, schools and classrooms, businesses, or family members organizing, say, a family reunion.

How It Works

Wiggio contains useful features any group needs to plan projects, organize events, or to even run a online business. The platform includes tools for group text messaging, a Wiggio group calendar and to-do list, an online poll taker, a space for uploading and sharing documents, and the ability to hold virtual video and audio conferences and chatrooms.

wiggio group

The biggest challenge to using a site like Wiggio is getting group members on board and encouraging them to use the tools instead of emails as the basic form of communication. One way to introduce Wiggio to your group is to direct them to the site’s collection of short, to the point, video tutorials which provide an overview of Wiggio’s tools and services.

If your group holds physical meetings, it may be a good idea to show them a few of the videos during a meeting, and then get group members to sign onto a group you set up on Wiggio.


wiggio groupspaces

Starting & Managing Groups

You can literally start a group on Wiggio before you register on the site. All you have to do is provide a group name, a password, and select how you want members to be notified, for example email or SMS. After you create a group, you will be prompted to register an account with the site.

wiggio groupspaces

Wiggio contains over a dozen different tools, but essentially all your groups and their respective documents, calendar, chats, group feed, and other resources can be accessed in a single place. The right side of a group consist of tools for uploading files, adding web links, scheduling in-person events, conference calls, virtual meetings, and online chats.


wiggio groupspaces

Group pages also include tools for creating polls and surveys, and to-do lists, as well as sending text messages, and posting voice and video notes. You can even text group members from within the site, but each group member must first provide their own cell phone number, in addition to their cellular carrier.

wiggio review

If all team members are on board with Wiggio, a group workspace could reduce the amount of email exchanges to share documents or make group decisions. Additionally, all communication between group members can be viewed in one place, rather than being scattered through email replies and computer folders.


One tool I wish were included in Wiggio is a dedicated agenda and minute template form, sort of like Agreedo Agreedo: Write & Manage Your Business Meeting Minutes For Free Online For several weeks now I've been searching for an easy-to-use website or application that would allow me to keep and store the minutes of meetings. The traditional text document approach is no longer a productive... Read More or MyCommittee MyCommittee Is The Best Online Tool For Creating Online Agendas And Minutes Online tools and resources for organizing effective meetings are wide and varied, and extremely useful. With sites like you can reduce the need for back and forth emails and forwarding documents to pull together... Read More . This would reduce the need to create these documents from scratch.

If your group is fairly large and contains say sub-committees, a separate group can be created for each committee, but all the groups can be accessed from the same account page.

Virtual Meetings

Virtual meetings can be huge time savers for groups whose members don’t regularly meet in a single location, or whom are spread apart geographically. Wiggio’s virtual meeting feature may not be as robust as say Skype Skype - The Best Tool For International Video Conferences & Cheap Phone Calls On the surface, Skype looks like an application for text, audio, and video chats, a great way to stay in touch with a friends. Only that it's more than that. Skype is a Voice over... Read More and Google Hangouts, but it definitely serves the purposes of groups needing to hold meetings, and provide training sessions and presentations via the web.

wiggio review


Up to ten group members can participate in a video conference at one time. To schedule and hold a conference call or video conference, group members simply need to be sent an invitation via email, or when they sign into their Wiggio account they will be alerted to a scheduled meeting or call.

Members who are not in front of a computer at the time of the online virtual meeting, can still call into the meeting using the assigned phone number. The host of the meeting will get access to all the participants of the meetings, and the virtual tool also allows for desktop screen sharing, and private chats between participants. Chats can be archived for later review.

iPhone App

Wiggio users can also download a free iPhone app that contains nearly all the tools of the site’s online application, including the ability to create groups, schedule meetings and conduct polls, and send email blasts. You can’t however participate in video chats using the mobile app.

wiggio review

Unlike Google+, Wiggio doesn’t promote public groups and communities. It’s not a public social networking site. Thus, the best way to see if Wiggio is a useful solution for you and your group is to give it a test drive. All its services are free, and its premium options include custom group URLs, non-third-party advertisements, private branding of applications and emails, and administrative portal access to group analytics.

Let us know what you think of Wiggio and what additional Wiggio group services or features you would like to see included.

Related topics: Collaboration Tools, GTD.

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  1. TT
    February 22, 2015 at 10:20 pm

    great job Bakari. We just started to use Wiggio in our group and we love it. I have question? Is it possible to somehow archive the conversations?


    • Bakari Chavanu
      February 23, 2015 at 1:54 am

      Hi TT, sorry I can't answer your question. I haven't used the service and app since I wrote this article. I recently started using for my agenda and minute taking needs. Try writing the developers. Sorry I couldn't be of help.

  2. Bakari Chavanu
    September 15, 2013 at 1:06 am

    Hi Arthur, as stated in the last paragraph of the article, Wiggio is free for up to ten people to use at a time, and it does have an iPhone version. Since it's free to register and start using, you might just give it a try and see if it will fit your needs.

  3. Arthur Thompson
    September 14, 2013 at 7:35 am

    Hi there, this sounds to good, to be true, Will it send Message to mobile phones as well as Computers...? and how many peoples will it instruct the Software to send at one time....? how much does this software cost, .
    Please let me know more, and many thanks for any Info.

  4. Allison Hermann
    August 27, 2013 at 12:04 am

    Excellent review! ItI fits the bill for our organization which include savvy techies and those who don't want to struggle to learn yet another collaborative tool. Another feature is listservers.

    • Bakari Chavanu
      August 27, 2013 at 12:10 am

      Allison, thanks for the feedback. Always good to know when a reader finds a product useful.