Simplify Your Design Workflow With These 6 Collaboration Tools

Akshata Shanbhag 18-05-2015

Switch to an online collaboration 10+ No-Signup Collaboration Tools You Can Use in 10 Seconds Collaborating online can save you and your team both time and money. Collaborating quickly can save a bit more. These tools are ready to go when you are. No registration required. Read More tool to avoid life-sucking meetings Fed Up Of Inefficient Meetings? Send These 8 Rules To Your Boss If a meeting is well organised, there's no reason it can't enhance productivity, sense of purpose, and morale. Here are some rules to follow for effective meetings. Read More and speed up your projects.


Every graphic design project requires interaction between the designer (you) and the client (or team). Tasks like discussing project ideas, sharing mock-ups, and getting approval for your designs are time consuming. If you don’t get them right, they cause endless delays.

With the right digital collaboration tool, you can ease up these time bottlenecks and get on with your work. Here are six such tools to pick from. They’re specifically built to align with, as well as simplify, graphic design workflows.

InVision (Freemium)

With InVision, you can enhance your graphic designs with clickable hotspots, animations, gestures, and more. This transforms them from flat prototypes into interactive entities.

At every step, your clients and colleagues can see how the design will look, feel, and behave when it goes live. This means no more “What happens if I click this?” guesswork on their part. They can click the element right then and there and see how it responds.

InVision comes with a presentation and white-boarding tool called LiveShare. Make use of it to discuss your designs and get real-time feedback from collaborators. If you’re a Mac user, install this plugin to present your designs from within Photoshop.


The app also provides version control and integrations with other collaboration apps like Slack, Trello, and Basecamp. All your project assets stored in Dropbox? Perfect. Invision plays nice with Dropbox, too.


Pricing: Under the Forever Free plan, you’re limited to one active project.

Notism is another tool that takes a similar approach to InVision. The main difference is that the former also supports video content and allows you to communicate within video timelines.


Marqueed (no longer available)

Marqueed is a good choice if you’re looking for a simple solution. Upload a design, invite people to view it, and discuss the design right there on the image screen. Want to highlight an element or explain an idea? Use the freehand tool to annotate the image as you go along.

Check out Marqueed’s cool intro video:

As simple as it is, you can do more with Marqueed if you wish, such as label images, group people, and take quick snapshots of Web pages. But as it says on the app’s home page, with Marqueed the main idea is to markup and discuss images online. It’s perfect for designers.

Pricing: No restrictions here, folks! Just sign up and start using Marqueed.


Red Pen is another simple app worth mentioning. Two designers who were frustrated with the complexity of existing solutions decided to build the app they wanted to use. The result is what the makers call the fastest feedback tool for visual teams.

Like Marqueed, Red Pen limits itself to a straightforward upload-invite-discuss workflow. Project organization and version control are the two extras you get by way of features.

Check out if you want an even more minimalistic tool for collaboration.

Pixelapse (Free Trial)

Think of Pixelapse as a cross between GitHub and Dropbox but for designers. Its prime benefit is version control. Once you have Pixelapse installed on your Windows or Mac (sorry, Linux lovers Distro Indecision: A Cheat's Guide to Choosing a Linux Distribution This guide is all about how to pick the right distribution, and how to test them before you actually commit to using it, arguably one of the most difficult steps in getting into Linux. Read More ), it syncs every design iteration to the cloud automatically.



Bring people in to share their views on your designs. You have minute control over what each collaborator can see and comment on. You can compare iterations side by side to spot even the smallest of differences between them. The best part? Thanks to unlimited version history, you can restore any particular iteration at any time.

Pixelapse supports up to 50 file formats. You can upload files from various software including Photoshop, Illustrator, OmniGraffle, and Sketch. View real-time activity related to file uploads, revisions, comments, etc. on Pixelapse’s beautiful timeline.

Some of the other notable features in Pixelapse’s extensive feature set are fast-rendering previews, easy image annotation, Markdown support, and Dropbox sync. Pixelapse is now part of the Dropbox family after a takeover by the cloud storage giant in January 2015.


Pricing: All Pixelapse plans come with a free 14-day trial with no restrictions. For public open-source projects, the app is free. Otherwise, pricing starts at $15 per month.

Prevue (Freemium)

Prevue is a reasonably priced, ad-free collaboration tool aimed at design agencies. It’s pretty straightforward and does not attempt to be everything for everyone. The app’s interface is minimal, pleasing, and retina ready.


Projects and images appear in a grid format. You can edit them, discuss them, add custom branding, and use Google Analytics tracking. Lock down projects with a password to keep them safe from prying eyes.

Pricing: The Basic Plan is free and comes with a limit of one user and 30 images. There’s no cap on the number of projects, though.

Frontify (Freemium)

Frontify facilitates more than collaboration on graphic design projects, although that’s an important part of it. It’s built to keep everyone — designers, developers, and clients — on the same page and reduce the number of iterations required. The app’s workflow is complex yet well defined. You can choose between a cloud-based solution and a self-hosted one.


Use Frontify to conduct design research, take visual notes, create prototypes, collect design feedback, and make components reusable. Make interface specifications related to color, typography, and measurements for granular control over your designs. Create style guides and share them with the developers to help them follow your design specs properly.


The app has some features for coders as well. By giving designers and developers a shared toolset, the makers of Frontify hope to reduce the dissonance between the designer’s vision of an interface and the developer’s implementation of it.

Pricing: The free plan comes with one project and a 10MB storage limit, but it supports unlimited authors and observers. (Free Trial)’s workflow begins from the idea generation stage of a design project. Start by creating a mood board using’s versatile canvas. Bring in content from platforms like YouTube, Google Drive, and Evernote to get your thoughts across better.

Then, move your ideas around 4 Great Web-Based Mindmapping Tools To Enhance Your Creativity Mindmaps are a wonderful resource for brainstorming, planning, and managing ideas in a way that increases your productivity and enhances your creativity. But what if you want to create a mindmap without pen or paper? Read More and organize them till you find the perfect composition. It’s just like moving around colorful sticky notes on a whiteboard.


Next, invite others for a quick brainstorming session right within the app in real time. Collaborators can even vote on specific ideas to weed out the non-viable ones before the project has moved too far along.

You can zoom in to explore each idea in depth and zoom out to see the big picture. Track project changes and discussions via’s activity feed.


Pricing: comes with a free 30-day trial, after which you can opt for plans starting at $29 per month. You get unlimited murals and storage no matter which plan you choose. Pricing varies based on the number of users in a team. There’s also a discounted set of plans for students, teachers, and schools.

Work Better Together

I was sure that digital brainstorming sessions couldn’t be interesting and fruitful, but I stand corrected as I see them happening all the time on Slack at MakeUseOf Slack Makes Group Communication Faster and Easier Group emails can really kill productivity. It's time to put mail clients to rest and use collaboration services like newly launched Slack. Read More . If you also have misgivings about the effectiveness of online collaboration tools 8 of the Best Free Collaborative Tools For Programmers If you're a programmer and you aren't yet sharing or collaborating, you're behind the curve. Reap the benefits of collaboration with the right web apps. Read More , give them a try. They’re sure to win you over.

The apps in this roundup are all geared toward one benefit – giving graphic designers a platform to store, present, and discuss their designs as seamlessly as possible. You might need to experiment some to see which app gels well with your workflow, but it’ll be worth the effort.

Which collaboration platform do you prefer to use for your graphic design projects? Which of its features can’t you do without? Share your choice in the comments.

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  1. Paul
    December 14, 2016 at 10:08 am

    What about Since last year they have added a lot of useful tools for designers. In last update added .sketch files support. It is quite useful.

  2. Jake Saluzman
    June 20, 2016 at 6:30 am

    What about Wake?

    • Akshata Shanbhag
      June 28, 2016 at 7:34 am

      Wake looks good, Jake. I don't think it was around when we published this article though. Thank you for sharing it!

  3. Anonymous
    September 9, 2015 at 4:31 pm

    I've been a happy user of Invision for over a year now, and yet I discovered Frontify today...

    I guess I'll have to give it a try and see for myself if the extra config is worth the effort. It seems quite promising, though.

    I'd love to read any feedback from others who tried both products.

  4. Colodia
    May 22, 2015 at 11:29 am

    Recently we discover proofhub for collaborating with remote teams working from different locations and timezones. Seems like there is every tool available which can automate your daily tasks and help to boost productivity. I will check out listed options too!

  5. Deere
    May 19, 2015 at 7:03 am

    This is a very useful article, but I feel there's a place for one, small adjustment.

    In the year 2015 Dropbox shouldn't be presented as "THE SOLUTION".

    Its terms are a capital offense to privacy. Its collaboration with certain "all your data MUST belong to us" government is well known. Its plans (price-space ratio) are ridiculous and pale in comparison to other solutions (pcloud,, perhaps Mega or even Yandex). It's not even that good anymore. Just compare it with Box and its BoxOnecloud ecosystem, or see what tinier applications like JumpShare have in store to offer.

    Therefore it shouldn't be pushed as the default Cloud storage just because it comes preinstalled on mobile devices, like many other applications considered "bloatware".

    People, especially journalists - those who shape minds and opinions of readers - shouldn't disregard the problem as nonexistent/unimportant.

    • Akshata
      May 19, 2015 at 7:15 am

      Thank you! Glad you found the article useful.
      Deere, despite the security and privacy concerns it comes with, Dropbox is still an extremely popular solution. We have other MakeUseOf articles that speak about the privacy aspects of it.
      I agree that Drobox is not the cloud storage solution and I'm not pushing it as such. If people are already using Dropbox and looking for collaboration tools that work well with it, Invision and Pixelapse are good options.