10 Productivity Bots to Automate Tasks and Save Time

Moe Long 12-10-2017

Although artificial intelligence (AI) might call to mind images of Hal 9000 or the T-1000, AI assumed a drastically different form from its science fiction portrayal. Instead, artificial intelligence centers on the likes of machine learning and natural language processing.


Bots evolved into a popular, and useful, form of artificial intelligence. They can recognize and follow patterns to automate repetitive tasks.

Check out these 10 bot-driven productivity tools perfect for everyone from individuals to start-ups and small businesses.

1. Alice From The Mad Botter

Best for: Teams

Cleverly named after the protagonist from Lewis Carroll’s Alice’s Adventures in Wonderland, Alice is an AI bot from the Mad Botter. With an increasing number of companies migrating towards remote work, the challenge of operating with distributed teams persists. To meet this challenge, Alice promises a means to communicate simply, and automate tasks.

Best AI-driven productivity tools - Alice


As founder Michael Dominick explains, Alice concentrates on digital agencies. More specifically “she” addresses the problem of integration and automation. Alice arrives as a sort of digital virtual assistant. For instance, just ask Alice to free up your day and she’ll reply with a friendly “Got it, I’ll cancel all of the meetings on your calendar and email the attendees.”

You can add Alice to many popular services including Slack, GitHub, and Harvest. For her natural language processing, Alice uses Luis AI. She’s a blend of Typescript and JavaScript over the Microsoft Bot Framework.

2. Tomatobot

Best for: Individuals or teams

Regardless of whether you work in an office or remotely, the Pomodoro Technique How a Simple Pomodoro Timer Made My Life Better The Pomodoro Technique is one of the simpler time management life hacks. Break through distractions with the help of 25-minute chunks and a timer. It could be a life-changing routine change if it suits you. Read More is a fantastic means of staying productive throughout the day. It’s a simple concept. Pick one task and work on just that task for a chunk of time. Then, when that period is up, take a short break. Check social media, grab a cup of coffee, or take a short walk. After that, resume work. When you’ve completed four work sessions with breaks in between, reward yourself with a long break.


Tomatobot is an awesome Pomodoro bot for distraction-free work. It boasts a Slack integration, so it can be added to any Slack team. Just type /startwork once Tomatobot is integrated into your Slack group. This kicks off a 25-minute timer.

Best AI-powered productivity tools - Tomatobot

There’s neat functionality, for instance a /distraction command. If you get sidetracked during a Pomodoro session, just type /distraction [insert distraction here]. When you’re finished, Tomatobot reminds you of your distraction. It’s a really useful AI-powered bot that I’ve found greatly increases my productivity.

There’s no shortage of free Pomodoro apps The Best Pomodoro Timer Apps to Rocket Your Productivity If you often hit a productivity wall after a few hours of work, a Pomodoro timer could help you keep your focus. This selection of timers has an option for every platform. Read More for a variety of platforms. Plus, you can even make your own with an Arduino The Pomoduino: Make an Arduino-Powered Pomodoro Timer Read More . But integrating into Slack helps automate the process and it’s one fewer app or tab you have to run.


3. Trello for Slack

Best for: Teams or individuals

I use Trello religiously. Ever since I discovered it, I’ve configured Trello as an editorial board, but it’s perfect for a bevy of uses A Guide to Trello for Life and Project Management Trello can help you get organized. It's a free tool to manage any kind of project. Read this guide to understand its basic structure, the navigation, and how Trello can be useful to you. Read More .

The collaboration tool 11 Trello Tips and Workflow Features for Programmers Do you use Trello for planning programming projects? The task management app can work wonders for your next coding challenge. We have some Trello tips to share. Read More offers an intuitive means of task management. But with a Slack integration, bots make maintaining Trello painless. Details appear immediately upon dropping a card or board into a channel that the @trello bot is in. Everyone within the Slack channel can view the board or card, regardless of whether or not they have a Trello account.

Best AI-driven productivity apps - Trello for Slack
Image Credit: Trello


What’s more, using Trello for Slack you can see changes to Trello cards and boards. Therefore, there’s more transparency. Commands include the functionality to search Trello, create cards, and view the details of boards and cards. This saves a lot of time since you can use one application for managing your Trello rather than having to navigate back to your boards.

If Slack is a key tool for your team, also have a look at these Slack bots 14 Best Automated Bots You Need for Your Slack Channel If you are running a business, you can set up Slack and have bots carrying out the menial tasks 24/7 while you get on with more important things, like conquering the world. Read More .

4. Butler for Trello

Best for: Individuals or teams

If you want to keep your Trello up to date and organized, that requires a bit of work. Thankfully, Butler for Trello can automate all of that for you. Merely sign up, and add your Trello account. There’s a free version that includes as many as 250 operations per week.

Among its rich feature list, you can set up triggers and due dates so that certain actions occur automatically. It’s super simple to use and is incredibly beneficial. If you use Trello, you need Butler Automate Tedious Tasks on Trello With This Amazing Bot Trello is an uncomplicated tool for managing projects and tasks, but it gets even easier with the fantastic automation tool called Butler. Read More .

5. Ordering

Best for: Teams, specifically those that sell online

If you sell online, check out the Ordering bot. It’s a fantastic means to sell using AI. With Ordering, you’ll find multi-language support, bot chat, and worldwide currency support.

Best AI-driven productivity tools - Ordering

Ordering is the only company with AI tailored for on-demand products, services, and online orders. On the technical side, Ordering uses AngularJS and it is based the company’s own API. As such, everything display-related for provider options and products arrives via the Ordering API. It’s an excellent AI-driven tool that bolsters online ordering, making the process over 300% faster.

6. Spext

Best for: Individuals or teams

If you ever need to transcribe speech to text Free Up Your Hands With Speech-to-Text on Android Here's everything you need to know about how to use speech-to-text on Android to type text using your voice. Read More , try out Spext.

This bot automatically transcribes anything from podcasts to videos and interviews in a matter of minutes. The Spext bot is as simple as uploading a file via the web platform, messaging the bot, and then receiving the transcript. When that’s finished, you can edit the transcript manually. However, Spext boasts an 80-85% accuracy rating.

10 Productivity Bots to Automate Tasks and Save Time Spext

Because Spext condenses the transcription process down from hours to minutes, all that’s left is a bit of post-transcription editing.

7. Futurenda (Android, iOS [No Longer Available])

Best for: Individuals

Keeping a schedule is a fantastic idea. Though mental planning is great, it’s nowhere near as effective as keeping a written list. Enter Futurenda. As the name suggests, it’s a sort of futuristic agenda. Meaning this app is a planner powered by AI. You’ll find that Futurenda organizes your life, events, and errands automatically.

Best AI-driven productivity tools -Futurenda
Image Credit: Google Play

What’s neat about Futurenda is how it intelligently manages your to-dos. It’s available for both iOS and Android and sits at a four out of five rating on the Google Play Store.

8. Magic Spreadsheet

Best for: Individuals or teams

Fact: spreadsheets are incredibly handy 10 Amazingly Useful Spreadsheet Templates to Organize Your Life Is your life a mess of missed deadlines, forgotten shopping, and broken commitments? Sounds like you need to get organized. Read More . Also a fact: spreadsheets can be hellacious.

Magic Spreadsheet integrates with Google Sheets and offers an awesome means to configure information inputs, data anchors, and more. But contrary to the name, it’s not magic. Instead, Magic Spreadsheet operates with artificial intelligence as its backbone. The bot will fill in gaps in the spreadsheet, based on the information you add and the instructions you give.

There are tons of applications, from aggregating content from LinkedIn to making phone calls, and editing images.

9. Spinnerchief

Best for: Individuals and teams

You’ve likely heard of article spinners. Spinnerchief, an AI-driven tool, ranks among the top choices. Its latest iteration, SpinnerChief 5, spins anything from paragraphs to sentences. At the core of this article spinner, there’s artificial intelligence and cutting-edge Natural Language Analysis. SpinnerChief also employs Statistical Replacement Technology, Part-Of-Speech, and Emulated Natural Language methods for accurate word-spinning, and creating original content from a paragraph or sentence.

There’s a desktop client and a web-based version, as well as free and paid tiers. If you’re looking for a word spinner, SpinnerChief affords simple, quick content rewrites bolstered with AI.

10. Todoist Smart Schedule

Best for: Individuals and teams

While Todoist doesn’t use artificial intelligence on its own, there’s an option for AI in the massively popular to-do and task management app. Smart Schedule is a means to plan days out. Rather than the manual way of plotting out days, Smart Schedule utilizes predictive habits to rearrange tasks.

Best AI-driven productivity apps - Todoist
Image Credit: Todoist

Ok, but how does this work? As a blog post on the Todoist website explains, Smart Schedule functions using task priority, your habits, goals, whats next on the docket, and week vs. work days. In conjunction, this AI-powered tool spits out schedules.

Of course, users have the ability to edit and reject Smart Schedule’s suggested schedule. What’s more, this tool learns as it goes along. So the more you use Smart Schedule and provide feedback like accepting, editing, and rejecting its proposals, the more accurate it becomes.

If you’re curious about automating your task list further, look into Todosit’s IFTTT integrations Automate Your Life and Job With Todoist and IFTTT Play creatively with ToDoist's notification features, and IFTTT's ability to accomplish really cool automations with them. We show you how combining the two powers your productivity. Read More .

Awesome AI-Driven Productivity Tools

There are tons of applications for artificial intelligence. For both individuals and teams such as small businesses and startups, AI-driven productivity tools rank among the most useful examples. Ultimately, which you choose to adopt depends on what areas you need to improve, and how you work.

Which bot do you choose and what tasks will it automate 7 Daily Tasks You Didn't Know You Could Automate in a Few Minutes There are many things you can automate now that will save you time and allow you to focus on other things. We give you seven things you can automate right now with the right tools. Read More for you? Can you recommend any other AI bots? Please share with us in the comments!

Image Credit: paulfleet/Depositphotos

Related topics: Chatbot, Home Automation, Mobile Automation.

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