How to Prevent Your Emails Being Forwarded in Outlook and Gmail
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As Gmail and Outlook are rolling out new features to their users 5 Powerful New Gmail Features You Need to Start Using Right Now 5 Powerful New Gmail Features You Need to Start Using Right Now These new Gmail features from the Gmail redesign will help you manage your email better, faster, and with less hassle. Read More , they are both offering a way to prevent your emails from being forwarded. If this is a feature you’ve been waiting for, read on to find out how to use it with either email provider.

How to Prevent Emails Being Forwarded in Gmail

One of Gmail’s newest features is the ability to prevent recipients from forwarding emails by turning on Confidential Mode. Here’s how to do that:

  1. Open a compose window in Gmail.
  2. Click the Confidential Mode button. How to Prevent Your Emails Being Forwarded in Outlook and Gmail Gmail Confidential Mode 1
  3. In the window that opens, you can choose an expiration date for the email. If you are not concerned about the email remaining in their inbox, you can set the expiration date for the maximum of five years. No expiration date is not an option.  How to Prevent Your Emails Being Forwarded in Outlook and Gmail Gmail Confidential Mode 2
  4. You can also enter an optional passcode to require them to open the email.
  5. Click Save.
  6. You should see a message at the bottom of the email that indicates that you are sending a confidential email. How to Prevent Your Emails Being Forwarded in Outlook and Gmail Gmail Confidential Mode 3
  7. You can make changes to these settings before sending by clicking Edit or removing confidential mode by clicking the X.

In addition to not being able to forward your message, recipients will also be unable to to copy, paste, download, or print your message.

If the email is sent to a Gmail recipient, there will be no forward button and you can’t right-click or copy the content with your mouse.

How to Prevent Your Emails Being Forwarded in Outlook and Gmail Gmail Recipient

Non-Gmail recipients will receive an email with a link they can click.

How to Prevent Your Emails Being Forwarded in Outlook and Gmail Non Gmail Recipient

And of course as the screenshots above demonstrate, Gmail can’t stop recipients from taking screenshots of the emails.

How to Prevent Emails Being Forwarded in Outlook

Outlook.com users are getting a similar feature rolled out to them as well. In addition to preventing the email from being forwarded, Outlook will encrypt it as well. To prevent users from forwarding your emails, do the following:

  1. Create a new message.
  2. Click the Encrypt button, next to the Attach button.
  3. In the dropdown menu, click Encrypt and prevent forwarding.How to Prevent Your Emails Being Forwarded in Outlook and Gmail Microsoft Office Encryption e1526228756847
  4. If you change your mind before sending the email, click Remove encryption.

Microsoft Office documents you attach to will also be encrypted and if the attachment is forwarded, the recipient will be unable to open it.

If you feel that Gmail and Outlook are not offering enough security features, there are several secure and encrypted email providers The 3 Most Secure & Encrypted Email Providers Online The 3 Most Secure & Encrypted Email Providers Online Fed up with government surveillance? Concerned your emails might be read by third parties? If so, it's worth looking at an encrypted email solution to protect your messages. Read More to choose from.

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  1. dlavie
    May 16, 2018 at 1:32 pm

    If it's on my screen its mine.

    Windows 10:
    CTRL + Print Screen
    Open Paint
    CTRL V
    Crop the picture as necessary