Statistics indicate people spend up to 35-50 percent of their work time in meetings. It’s no wonder many individuals grumble at the mere idea of meeting with colleagues during the workday.
Fortunately, tools like PowerPoint make meetings less miserable. They can serve as aids and keep the pace of meetings flowing.
Even better, PowerPoint templates can shorten the time you have to spend putting your slides together. Below, you can explore five PowerPoint options and learn how you can customize them to suit the unique needs of your next presentation.
A company meeting is an excellent way to bring all your employees together and get them on the same page about new procedures, plans for the future, corporate milestones, and so on. This Company Meeting PowerPoint template is a fine choice for any employee meeting on your agenda.
Made with a gray background, the template includes a crisp, easy-to-read font in black and dark blue. The good visibility of the lettering, combined with the contrasting color scheme, makes it simple for people to read the slides, even from the back of a large room. That reduces the likelihood of having to go over points repeatedly.
Also, you can customize the slides with other colors. This could help if you want to reflect your company’s branding or if your meeting is about the changing look of your business.
A design tab within the template allows you to change things such as the font styles. That feature could be extremely useful when you want to give your audience visual cues that you are transitioning into a new segment of the meeting.
You can also use the customizeable slides that come with themed titles. There is one for Revenue and Profit, another for Critical Success Factors, and a custom slide for an Organizational Overview. You’ll find 12 of these slides. Use them to give your presentation a polished and cohesive look.
Download: fppt.com’s General Meeting Template (Free)
The corporate onboarding process is essential for helping newly hired team members feel well equipped and at ease in their new workplace. However, it can also be very time-consuming when not done properly.
This Hello 2 PowerPoint template is great to use for employee orientations. It is so diverse that you can easily depend on it for other types of meetings too.
Choose from over 500 unique slides and build a presentation that skillfully gives new hires the need-to-know information about your company’s history.
Slides include graphic-rich title slides, slides featuring smartphones — great for explaining how to use an app you’ve made to acquaint employees with how things work — and a title slide. The latter features a mountaintop design which may work well if you are discussing things like advancement opportunities and continuing education for workers.
There are also dozens of themed slides that help you save time and keep people interested. They range from team member bio designs to agenda themes you can customize with timelines to set expectations about the meeting length.
If your company is a multinational one or a business with several branches throughout, this template includes numerous country, world, and regional geography-themed slides. Rely on them and hold attendees’ attention while describing your company’s reach or talking about future expansion plans.
Download: Behance’s New Hire Onboarding Template ($15)
3. Project Management Meeting Template [No Longer Available]
Meetings are key gatherings among all team members working on specific projects. Employees get opportunities to weigh in on issues experienced during the workflow, raise concerns with supervisors, and bounce ideas off other team members.
There are some things you can do to make your meetings surpass expectations. One powerful way to plan a project-based meeting is to use the right PowerPoint template. Check out Microsoft’s Project Status Report Presentation PowerPoint Template and keep everyone in the loop.
Featuring a calming blue-green wave design on top of every slide, this template has many customizable features so you can cover a lot in less time. Start by populating the Overview slide and using it as a handy introduction to the project as a whole. Cover things such as the associated client(s), the expected outcome, and whether successful completion may lead to future opportunities. Address frequently asked questions, so you do not need to stop the meeting’s progression and answer them later.
You can also use the Timeline slide and offer meeting participants a visual indicator of how many days, weeks, months, or years remain until the project’s expected finish date.
You can use this slide to visualize the project progress and highlight where the project has fallen behind or, conversely, is ahead of schedule.
The Current Status slide is perhaps the most effective one to customize with details about where the project stands. You may have called a meeting to address issues with the project’s status, and this slide enables you to pinpoint things that went wrong as well as the things your team did well.
Download: Microsoft Office’s Project Management Meeting Template (Free)
When discussing things about your company’s upcoming anniversary, a planned open house event for customers, or guidelines about how employees should ask for time off, a calendar-themed PowerPoint template is a smart option.
Consider this simple and straight-to-the-point template from Slide Hunter. It includes a red- or blue-themed calendar slide, which helps you get right to the point. Encourage continual focus on a chosen date by customizing the numerical text in each image so your team members know exactly what deadline you’re talking about.
You can write subtitles made from white text inside a blue or red box, depending on the initial color scheme used. The high level of contrast between the text and background promotes quick and effective information retention.
Finally, adjust the slide design to reflect customized bulleted lists. Use them to outline remaining responsibilities that must get done before a big day arrives, explain why a certain day is so significant, or give a run down on the basic steps a person must go through to receive approval from the human resources department for a planned trip.
Of course, you can also insert additional slides into the presentation.
Download: SlideHunter’s Timeline Meeting Template (Free)
In many cases, a company-wide meeting is the easiest way to inform employees about new building acquisitions or office space.
The City Skyline Template from Presentation Load is a flexible template that makes it simple to get people excited about and in full support of an upcoming move to a new office building or news about an additional location opening soon.
Begin customizing the template by picking a 16:9 or 4:3 aspect ratio for ideal, properly scaled visual results.
Then, select from three appealing color schemes that are easy on the eyes and maintain a theme by showing various buildings set against a straightforward backdrop of the sky. Arrange content into bulleted lists and move it into one or two columns to showcase necessary information strategically.
Download: PresentationLoad’s New Property Meeting Template (Free with account registration)
How Will Templates Change Your Meetings?
Getting meetings to run smoothly and efficiently is a skill that even seasoned professional can struggle with. Using these templates, you’ll be able to create streamlined presentations that keep you and your talking points on track, without distracting your listeners.
What are some of your other favorite strategies for hosting efficient meetings? Tell us in the comments section below!
Image Credits: Rawpixel.com/Shutterstock