How To Play With Without Giving Up On Gmail

Saikat Basu 20-08-2012 is the new kid in town. Or let’s say, it’s an oldie who went to the big city and got a wardrobe upgrade. feels like a revamped and re-tooled Hotmail – they share quite a few common features – but I am not complaining because the finished product does look appealing. What first strikes you about is the absolutely clutter-free interface which is very easy on the eyes. There are a few features under the hood – like social integration and SkyDrive which should make it hold its ground against Gmail.


I don’t think you will be changing over from Gmail to too soon. Definitely not brand loyalty, but certainly our email habits which makes that change just a future prospect. Gmail is great by every stretch of the imagination. But even then, you can take for a drive around town without making Gmail feel like a partner you left for a new lover.

Have You Got Your Account?

using outlook with gmail

Just sign-in and get your new email ID and clean inbox with a welcome message.


You still might have your old Hotmail account which you don’t use anymore. Then again, you might be using your Gmail ID to log-in to Microsoft services like SkyDrive or Xbox Live. You can use the same credentials to get yourself a new inbox. You will get a message that will say that your Hotmail has been upgraded to


Using Good Ol’ Email Forwarding

We have to visit Gmail first and tell it to be pally with its new rival across town. Email Forwarding How to Auto-Forward Emails to Multiple Addresses in Gmail Gmail makes it easy to automatically forward emails to multiple accounts. Here's how you can set it up in a few minutes. Read More is a feature you would be well advised to use between multiple accounts (even if you don’t use because it always helps to keep a backup of all your emails incase the primary account gets blocked or is hacked (a more than common occurrence these days). Email forwarding is the easiest way to connect any two email accounts or to upgrade from the old to the fresh like

1. Open Gmail. Click on the Gear icon and go into your mail Settings. Select the Forwarding and POP/IMAP tab.

using outlook and gmail

2. Click the Add a forwarding address button and add your email address in the field.


3. Gmail sends a verification email to Open the email and click on the confirmation link. Now, Gmail can forward email to your account.

using outlook and gmail

Set Up to Use Your Gmail ID for Sending Emails

If you signed up in the beginning with your Gmail account, automatically allows you to select your Gmail account for sending emails. If you are using a fresh ID, you need to add the Gmail account in this step and let know about it.

1. In Outlook, click on the Settings icon in the upper right corner. Click on More mail settings.


using outlook and gmail

2. Under the head Managing your account, select Sending/receiving email from other accounts.

outlook and gmail

3. Add the Gmail ID which you want to use to send emails by clicking on Add another account to send mail from as shown in the screenshot. Add the email account from which you want to send an email from.


outlook and gmail

4. Outlook will send a verification email to the Gmail ID entered. Go back to Gmail and verify the address by clicking on the link. You can set your Gmail ID as the default.

outlook and gmail

The recipient sees that the email has been sent on behalf of the Gmail ID by

How To Play With Without Giving Up On Gmail outlook

Now, when you write a fresh email, or reply, you can select your Gmail address in the “From” drop-down menu. But if the email comes forwarded from Gmail, Outlook automatically picks your Gmail ID for the reply.

Bring All Your Gmail Contacts into

using outlook with gmail

When you connect to a Gmail ID, your People page automatically is populated with contacts from your Gmail account. To go to the People page, hover near the Outlook logo on the top left, and click the dropdown arrow to reveal the red icon for the People page on

Now, with set up with your Gmail emails and contacts, you can experience it fully. Creating two parallel accounts also helps in case a doomsday scenario strikes and you lose access to one of your email accounts. Fresh email may not come in, but you will have a copy of all your old emails and contacts. Please bear in mind that could do a few tweaks here and there as the product matures, but it shouldn’t be too drastic. What do you think of Do you love the spartan blue (or the color you chose) look? Have you tried it out so far? Give us your first impressions.

Explore more about: Email Tips, Microsoft Outlook.

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  1. Colleen
    January 1, 2013 at 10:01 pm

    Have used Gmail for over 10 years. Have been trying for the last month. Have to say, I like it, especially some of the new features, such as "sweep". Makes it much easier to clean up. I also like the clean, simple interface. Not sure yet if I could make the switch entirely, but am toying with the idea!

  2. kevin
    November 1, 2012 at 4:37 pm

    How do you set it up so when you send an email, the email address is automatically added to your contacts?

  3. suks
    September 2, 2012 at 11:23 am

    nice thing to do, but is hotmail/outlook better than gmail?

  4. Vampie C.
    August 30, 2012 at 9:42 am

    I'd rather work in reverse.

    Test sometimes and forward those mails to my gmail, so that I keep all my mails in 1 place (gmail).

    Thanks for the info

  5. VS Vishnu
    August 28, 2012 at 4:17 am

    gmail is still better..@

  6. ferdinan Sitohang
    August 27, 2012 at 3:13 am

    I like the interface of a new outlook email. nice, but still using gmail as a main email

  7. venkatp16
    August 26, 2012 at 4:32 pm

    Nice article.

  8. Scutaru Razvan
    August 26, 2012 at 12:13 pm

    Awesome! Thank you!!!

  9. Emmanuel Olalere
    August 25, 2012 at 5:28 pm

    Nice tip, i already use regularly now

  10. Ahmed Khalil
    August 24, 2012 at 10:01 pm is very good

  11. Edgar Meixueiro
    August 23, 2012 at 10:39 pm

    I really like Outlook. It has a fresh look.

  12. Cary Dennis
    August 23, 2012 at 10:38 am

    I've been using Gmail forever and really am very happy with it. Just tried out outlook as I use SkyDrive anyway and thought, like you say, it's useful to have a back up.

    One problem is I have a couple of businesses so multiple email addresses with different signatures. I can't seem to add different email signatures to each of the related email addresses. Does anyone know if this is possible?

    Also it seems even the shortest of email signatures is longer than the maximum length.

    If both these problems could be resolved I would consider using outlook rather than gmail.

    • Saikat Basu
      August 25, 2012 at 5:23 am

      From my initial look, I don't think that's possible. It seems to be a limitation right now.

  13. AP
    August 21, 2012 at 5:22 pm

    Hope,Gmail picks some ideas from OUTLOOK and outlook from Yahoo.

  14. Koh Ting Yew
    August 21, 2012 at 2:24 pm

    well, thats cool. may look into outlook some other day

  15. Saikat Basu
    August 21, 2012 at 11:47 am

    I am also using for my newsletters and other subscriptions.

  16. Denis Paley
    August 21, 2012 at 1:32 am

    I setup an Outlook account as soon as I could as Besides using Gmail as my main email I used Hotmail and Live as addresses for signing up to new newsletters and other to other websites where I didn't want to use my Gmail account.
    I must say I was pleasantly surprised by their new clean and uncluttered interface. They also made it easy to get a new address while switching my old addresses to a single folder within that account. Linking with Gmail was also very easy. So far I am quite impressed with

    • Saikat Basu
      August 21, 2012 at 5:15 am

      My sentiments exactly.

      • joseslepian
        August 21, 2012 at 9:18 am

        Is there a way to access your account from the Windows Live Mail Program?


        • Saikat Basu
          August 21, 2012 at 11:45 am

          I think you can. You might have to manually enter the server address. Perhaps, in the next update of WLM, they will smoothen it out.

  17. 96XJ
    August 21, 2012 at 1:15 am

    I gave it a try to see if it could better integrate Outlook 2010 on my desktop PC with my Android phone.

    + got the email address that I wanted
    + no Google calendar sync needed
    + no need to export contacts and then upload the contacts since it uses my Outlook 2010 contacts

    - Hotmail interface on android
    - unable to edit contacts on my phone
    - unable to edit calendar events on my phone
    - I didn't care for the "sent on behalf of outlook.mail" when Gmail is able to send from other email accounts without advertising it
    - my work computer is stuck with IE8, for some reason the new Outlook mail interface wouldn't work so I was stuck using the Hotmail interface

    • Tug Ricks
      August 21, 2012 at 11:07 am

      I'm with you on the need for an updated Android app. Maybe after the new SkyDrive app comes out, they'll be able to focus on that.

  18. Nick Bruce
    August 20, 2012 at 9:56 pm

    For months, I have been looking for something to get me away from the Google-verse. Call it paranoia about the scanning of my emails for ads (I know its not dangerous, its just invasive to me), and Outlook might be able to do that. The interface is wonderful, the domain doesn't make it sound like you are just waking up from 1998 and using email again, and there are features that Gmail doesn't have (mailbox sweep being the best).

    • Tug Ricks
      August 20, 2012 at 10:02 pm

      I'm kind of in the same boat as far as trying to ween myself from the Google machine. They offer great services, but I don't like the feeling of my entire online identity being analyzed and sold for advertising purposes. The fact that Outlook doesn't scan personal emails is a step in the right direction, and when you add that to the awesome interface, I feel it's worth a shot.

      • Nick Bruce
        August 20, 2012 at 11:35 pm

        There's also that, at this point, Microsoft offers almost a complete replacement for Google. Google Docs - MS Office online (plus it ties in with Office on the desktop VERY nicely, which is important as a student). Google Calender - Windows Live Calendar (which I can only assume will get a facelift and feature bump soon). The list goes on. Though, Google still is king in a lot of ways, but that seems to be changing rapidly.

        • Scott
          August 21, 2012 at 12:55 pm

          If only MS would do something to catch up with the competition (Gmail) in the 'preventative security' dept. (two-step authentication, longer passwords, etc.).

    • Saikat Basu
      August 21, 2012 at 5:13 am

      Here's hoping that the interface stays as uncluttered as it is now.

  19. AriesWarlock
    August 20, 2012 at 9:36 pm

    outlooks looks very cool. I hope Gmail has some new improvements in the works because it's feeling a little stale.

  20. Reý Aetar
    August 20, 2012 at 7:33 pm

    one thing i miss in these services is opening several mails side by side in different tabs within the same window and sending huge files, which i get in YAHOO

    • Henree Arriola de Garcia
      August 20, 2012 at 8:40 pm

      that's about the ONLY thing I love about Yahoo.

    • Zain Dar
      August 25, 2012 at 3:07 pm

      exactly...that is about the only NICE thing in Yahoo. Otherwise GMail all the way.