Productivity Windows

The Essential List of Microsoft Outlook Keyboard Shortcuts

Joel Lee 14-03-2018

There’s no doubt that Microsoft Outlook is much more powerful and flexible than Mail or any other desktop email client out there. But with it being packed full of so many useful features, it can be overwhelming and difficult to navigate—unless you know these essential Microsoft Outlook keyboard shortcuts, which we’ve provided for you in cheat sheet format.


Keyboard ShortcutDescription
General Shortcuts
F3Find a contact or other item
F4Find or replace
F9Check for new messages
F11Find a contact
F12Save As (only in Mail view)
DeleteDelete selected item (message, task, or meeting)
Shift + Ctrl + ACreate a new Appointment
Shift + Ctrl + BOpen the Address Book
Shift + Ctrl + CCreate a new Contact
Shift + Ctrl + ECreate a new folder
Shift + Ctrl + FOpen the Advanced Find window
Shift + Ctrl + HCreate a new Office document
Shift + Ctrl + ISwitch to Inbox
Shift + Ctrl + JCreate a new Journal Entry
Shift + Ctrl + KCreate a new Task
Shift + Ctrl + LCreate a new Contact Group
Shift + Ctrl + MCreate a new Message
Shift + Ctrl + NCreate a new Note
Shift + Ctrl + OSwitch to the Outbox
Shift + Ctrl + POpen the New Search Folder window
Shift + Ctrl + QCreate a new Meeting Request
Shift + Ctrl + UCreate a new Task Request
Ctrl + Alt + 2Switch to Work Week calendar view
Ctrl + Alt + 3Switch to Full Week calendar view
Ctrl + Alt + 4Switch to Month calendar view
Message Shortcuts
Shift + Ctrl + RReply All
Ctrl + ASelect All
Ctrl + BBold
Ctrl + CCopy selected text
Ctrl + FForward message
Ctrl + HFind and replace text
Ctrl + KCheck names against Address Book
Ctrl + OOpen
Ctrl + PPrint
Ctrl + QMark selected message read
Ctrl + RReply
Ctrl + SSave message as draft
Ctrl + UMark selected message unread
Ctrl + VPaste copied text
Ctrl + XCut selected text
Ctrl + YGo to folder...
Ctrl + ZUndo
Ctrl + Alt + JMark message as Not Junk
Ctrl + Alt + MMark message for download
Alt + SSend message
Quick Navigation
Ctrl + 1Switch to Mail view
Ctrl + 2Switch to Calendar view
Ctrl + 3Switch to Contacts view
Ctrl + 4Switch to Tasks view
Ctrl + 5Switch to Notes
Ctrl + 6Switch to Folder List
Ctrl + 7Switch to Shortcuts
Ctrl + PeriodSwitch to next open message
Ctrl + CommaSwitch to previous open message
Alt + HGo to Home tab
Alt + LeftGo to previous view in the main Outlook window
Alt + RightGo to next view in the main Outlook window

Once you’ve mastered these keyboard shortcuts, you can take your productivity to the next level by learning these best practices for Microsoft Outlook 6 Best Practices for Outlook to Boost Your Workflow If you spend any serious amount of time using Outlook, you should investigate your workflow. Make your email work for you and save time for more important tasks. Read More and incorporating these command line switches for Outlook 25 Outlook 2016 Command Line Switches You Have to Know Command line switches in Microsoft Outlook can perform all kinds of tasks. Learn these Outlook command line switches today. Read More into your workflow. And if you use Outlook on Mac, check out our full list of Microsoft Office for Mac keyboard shortcuts The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet Our list of common keyboard shortcuts for Microsoft Office for Mac will help you get your work done faster. Read More .

Related topics: Cheat Sheet, Keyboard Shortcuts, Microsoft Outlook.

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  1. samantha w
    November 15, 2018 at 10:15 pm

    useful. more helpful that you list based on "ctrl" or "alt" unlike other websites.

  2. Sandra Kearns
    October 25, 2016 at 2:43 am

    Can this and the other shortcut posters be printed, I am keen to read them while I am travelling to and from work on the train.

  3. Anne
    September 1, 2016 at 9:49 am

    Great List - txs!