Like most digital things, your cloud storage can become an unwieldy mess pretty quickly. Fortunately, Dropbox and Box users can take advantage of SortMyBox — a free service that lets you create filters to automatically organize newly uploaded files.
While SortMyBox won’t sort files you’ve already uploaded, you can use it to ensure any new files that are uploaded end up where they need to be. If you’re at all familiar with email filters, SortMyBox will be extremely easy to use.
How to Sort Dropbox With SortMyBox
After logging in with your Dropbox or Box account, the app will automatically create a folder in your online account called SortMyBox. Just upload your files to this folder and SortMyBox will organize it into folders based on the filters you create.
You can sort files based on three different types of filters:
- File type — Specify the file type using the extension. For example: JPG, DOC, MP3, AVI, etc.
- Name contains — You can include just part of the file name.
- Name pattern — Use * and ? as wildcards, where ? replaces a single letter/number/symbol/character and * replaces any number of them.
SortMyBox provides the following examples for naming pattern rules:
- work*.doc filters any Word file beginning with “work”.
- Prince*.mp3 matches Prince – Purple rain.mp3 or Prince.mp3, but not Prince.doc or Best of Prince.mp3.
- error?.txt matches error.txt or errors.txt, but not errorss.txt or new error.txt.
You can put multiple options in one filter — just separate them with a comma.
After you’ve entered your filters, select the folder you want to the files moved to and click Save and Run Rules.
Mac users can take advantage of the native Automator feature to organize existing folders, as long as they’re synced to your desktop computer.
How do you keep your cloud files organized? Share your tips and tricks with us in the comments.