Organize All Your Information in One Place With the Easy-to-Use RightNote

Saikat Basu 11-09-2012

how to organize your informationIn our digital times, one of the most well-advised life hacks is organizing all your information in one place. The solution does not lie anymore in labeled ring files, but in their digital siblings – the information organizers that are either software or cloud apps.


Cloud apps are great for syncing and anytime-anywhere access, but for more hands on control it is difficult to argue with software like the ubiquitous Microsoft OneNote, the ever-popular Evernote, and many others who are trying to carve their own niche.

Today, we will be throwing in an easy to use information manager called RightNote into the mix and here’s hoping that you will love the versatility this alternative productivity tool has to offer.

How Does RightNotes Define Itself

how to organize your information

RightNote is a digital filing cabinet that allows you to store both large and small amounts of information in a single place, easily tag, categorize and organize that information, and most importantly: find what you’re looking for almost instantly.

Download and Install

RightNote (version 2.5.3) is a mere 9.2 MB download and it has a portable version too. RightNote is supported on Windows 2000/XP/2003/Vista/Win7. The installation happens in the blink of an eye and there are no intermediary nag screens or customization screens for that matter.


How Is RightNote Organized?

This section is vitally important if you are starting to get interested in the software and what it can do for you. More than any other tool, the organizational design of an information manager is of critical importance as it sets not only your comfort levels with the tool but also the efficiency with which you can retrieve information from it after you have stuffed it with all your notes and data. RightNote doesn’t disappoint, and here are the salient features which in my opinion make it flexible enough for all types of information you trust it with:

The main unit of information storage on RightNote is the Notebook. A notebook consists of many Pages and is stored as a single file on your computer.

organize information

A page on RightNote has a hierarchical Note Tree on the left pane and the content editor taking up remaining part of the screen. All pages are represented as differently colored tabs.


The note tree is made up of Nodes (individual notes) hierarchically arranged one on top of the other. The Node is where you add your information and group it in a hierarchy that helps with retrieval. You can have unlimited number of notes grouped together this way.

So, the organization of information can be represented as Notebook — Pages — Notes.

The Different Types of Information RightNote Can Handle For You

In my opinion, the ability of RightNote to directly assimilate all kinds of information gives it a flexibility you should pay attention to.

The RichView Note type supports advanced text processing, tables, images, objects, and hyperlinks.


organize information

The Spreadsheet Note type is great for financial data and it can handle the import/export of Microsoft Excel format.

organize information

The Source Code Note type supports the common programming languages and programmers can use it to store code snippets.


rightnote review

The Memo is a simple text note sans the frills of the above three. You can use this for quick-capture of ideas.

The Webpage Note can be used to save an entire webpage with all its formatting intact.

rightnote review

Attachments and links can be easily added to any note type and linked to external content. The different formats are very usable as you can create your own templates and quickly save information there.

A Web Clipper and a screen capture tool give you more options to bring in any information you want to inside RightNote. RightNote handles preserves HTML and Styles so the original look of web pages are retained when you add them with the Clipper.

how to organize your information

The “Shadow” of Evernote

Okay, okay…everyone knows that Evernote has captured our mindspace when it comes to note taking applications and cloud syncing. RightNote bows its head and gives you full Evernote integration. You can store and sync your notes with Evernote and access them from anywhere. Do remember that this feature is available in the Pro version only.

The Little Tidbits That Make This Program worth Your While

If the sum of something great lies in the little parts, then RightNote has quite a few which I am not able to do justice to here. So, I will just skim over the surface and leave you with enough hints to discover them for yourself.

  • RightNote has tags for notes which make them more searchable. The full text search engine is pretty solid too.
  • There are customization options galore which help to tweak the look and feel of the notes (and the program) to your tastes.
  • A full set of keyboard shortcuts and a well-designed beginner’s guide.
  • Then there’s the industry standard 128-bit encryption to help keep selected notes or entire files secure.

It’s difficult to appreciate a note-taking and information management tool till you get your hands dirty with it. Suffice to say, the RightNote covers all the bases quite well and at least feature wise it definitely holds its own against any of the big guns out there.

Related topics: Evernote, Note-Taking Apps, Organization Software.

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  1. Dierk
    May 28, 2018 at 9:40 pm

    Old thread, but RightNote is currently (May 28, 2018) on sale for 25% off.
    It is also up to Ver 4.4.4, with numerous little improvements & new features.
    As with any application with a broad feature set, best usage is achieved by spending some time with the "Manual" (New User Guide in this case, which is actually contained within its own RightNote database), as well as Actual Usage.
    Too many "Hightlights" to even attempt to mention, but if you pop for the Pro version you not only get Fully Indexed Searches, but also Multi-Notebook (database) searching - and the option to Export as Webbook allows access on Android devices and Chromebook.

  2. cara loup
    November 4, 2016 at 2:04 pm

    I'm experiencing massive problems wih SyncToy: each time I run a 'contribute' or 'synchronize' order, it comes up with an immense list of files it wants to 'rename', because it couldn't identify the latest version. And with 'immense' I mean 150 out of 320! Presently, the only way of preventing the 'rename' procedure, which effectively doubles the files (150 of them, in the above case!), the only option is to uncheck *each single file by hand*. There is no option to uncheck all 'renames', so please, please prepare a patch to allow this! Until then, I'll have to use some other software: At present, manually copying my files is still faster than employing SyncToy.

  3. Keith Swartz
    January 30, 2013 at 1:53 am

    Nice! Seems to have a few more add-ons that the other organizers DO NOT.

    • Saikat Basu
      January 30, 2013 at 4:44 am

      It is quite an underrated program.

  4. juan david gil
    January 28, 2013 at 1:45 pm

    ohh and it seems theres a portable version of this!

  5. juan david gil
    January 28, 2013 at 1:44 pm

    how about linux? will wine do the trick? i run several OSes and im lookin for something like this that runs almost everywhere

  6. Aaron Chung
    January 20, 2013 at 8:08 am

    I think the interface isn't that appealing

  7. Raj Bhag
    December 15, 2012 at 1:19 pm

    Saving up points for this. Need this desperately. I fail at organisation so this would be perfect! xD
    If I get too impatient then I may have to use my 'pirate discount' ;)

  8. Jesse Manalansan
    December 4, 2012 at 7:21 am

    Need to try this soon :D

  9. Kevin Wiley
    November 21, 2012 at 4:54 pm

    I will have to check out RightNote. I have been using Onenote because of the Outlook Task integration which is nice but not mandatory. I like the idea of putting one data file in Dropbox which is something I have not done with any of my OneNote notebooks. I have also used Action Outline, TreeNoteDB both nice programs. I'm just trying to keep all my info in one place and keep it searchable without a whole bunch of features being redundant. I heavily rely on Copernic Desktop Search (CDS) so the data files need to be able to be indexed by CDS.

    Thanks for the referral and nice review, always learn something new and useful here at MUO.

    • Saikat Basu
      November 22, 2012 at 4:41 am

      We try to do our best Kevin. Keep visiting :)

  10. Raj Bhagwandas
    November 6, 2012 at 8:08 pm

    Wow. I really need something like this! This would really help me stay organised, especially when I get my Nexus 4 (the device that destroys the iPhone 5 in every way imaginable) I'll for sure buy this through MUO.
    Thanks! xD

  11. Rob Wiese
    October 30, 2012 at 4:25 pm

    I've been using Action Outline from Green Parrots for years.
    It does almost all of the above, supports multiuser, is portable,
    and is inexpensive.

    • Saikat Basu
      October 31, 2012 at 4:58 am

      Will check it out too. Thanks.

  12. Ronald Smith
    September 13, 2012 at 1:33 pm

    Wow, I'm kind of scared, lol, I might actually become organized again if I use this app! XD

  13. Dwayne Nicholson
    September 13, 2012 at 3:43 am

    Just discovered RightNote about 3 weeks ago, I've been a MyNotesKeeper user for about 2 years. Right now I'm using both side-by-side so I can decide which to stick with long term -- looks like it's gonna be RightNote, especially if I can get enough points!

    • Saikat Basu
      September 13, 2012 at 4:58 am

      Start accumulating the points. If not this, you can have them stacked up for the next Rewards we announce :). Even otherwise, the free version itself is pretty good.

  14. Ashwin Ramesh
    September 12, 2012 at 2:42 am

    Great tool! Been using it for the past couple of weeks. Worth 500 points =)

  15. Travis Van
    September 11, 2012 at 6:27 pm

    This is a confusing product category to navigate as a consumer. There are so many products that skin the notation / doc storage / collaboration cat in so many different ways. I use Notational Velocity for the Mac, and find it to be incredibly useful and efficient. But it has limitations with storing associated files, the text editor is less robust (something I actually prefer) - and it's just different. I feel like every six months I'm changing my approaches to productivity management. Good to learn about this one.

  16. Azhar Madia
    September 11, 2012 at 5:39 pm

    The Source Code Note looks handy, Evernote doesn't have that feature. I wish they offer syncing with other service, like SimpleNote.

  17. GrrGrrr
    September 11, 2012 at 5:22 pm

    it looks good, and also has nice features.

    You forgot to mention that it comes as freeware, standard and professional versions.

  18. Scott MacDonald
    September 11, 2012 at 1:51 pm

    I don't know about this one. I think I'll play with OneNote a bit more.

  19. Ramón García
    September 11, 2012 at 1:43 pm

    I would try it, it sounds interesting

  20. Vampie C.
    September 11, 2012 at 1:33 pm

    I've been using it for sdome time now and it works fine.

    The integrationwith evernote is nice.

    Now I see RightNote as a spohisticated client for evernote, witch is awesome.

    Also the developer is responsive when I ask him questions. :-)

    GREAT TOOL! Wordt the 500 points.

    • Saikat Basu
      September 11, 2012 at 2:20 pm

      It really to have user feedback like this, as RightNote is not that well known in comparison to its famous cousins!

  21. Paul Girardin
    September 11, 2012 at 4:39 am

    Just started using the freeware version but based on this review (which is excellent BTW), I think I will use my points to get this pro version for the added benefits.

    Thank you!

  22. Alex Downs
    September 11, 2012 at 1:33 am

    I love this program, I use it for my Marketing / Social Media class in college. It's a powerful, and elaborate note taker, and I can just save the note file in my dropbox so it syncs everywhere, plus getting it for free through MUO is nice too :).

    • Ahmed Khalil
      September 11, 2012 at 4:40 am

      What you mean with MUO? and did you use evernote before? because i think evernote is more famous

      • Saikat Basu
        September 11, 2012 at 6:02 am

        Yes, Evernote is more famous, and so is MS OneNote. But feature for feature, this can easily hold its own and even surpass Evernote in some respects.

      • Alex Downs
        September 11, 2012 at 10:45 am

        Before RightNote I used Evernote, this has way more option and features though. Also MakeUseOf (MUO) is giving away licenses for 500 points, like they mentioned at the end of the article.