10 Killer Productivity Apps That Work Offline
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With every passing day, the world becomes more reliant on the internet. From productivity suites to password managers, it seems like there’s a web app for just about everything.

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But the reliance on the web is both a blessing and a curse. Sure, the proliferation of online tools means you can theoretically remain productive from anywhere in the world.

But what happens when you’re stuck offline? We all know connectivity issues strike when you least expect them, and it’s easy to rack up hours of lost productivity.

Which offline productivity apps will help you stay productive even when you’re cut off from the web? Keep reading to find out more.

1. Any.do

Any.do is a full-featured task management app. It’s perfect for organizing to-do lists 5 New Productivity Apps to Manage Your To-Do List and Get Things Done 5 New Productivity Apps to Manage Your To-Do List and Get Things Done The best productivity app will always be whatever works for you. In this list, you might find one that will help you get things done. Read More and managing your calendar. It even offers a virtual assistant to keep you on track each day.

The $2.09/month Premium version adds support for real-time collaboration, location-based reminders, and customizable reoccurring tasks.

Any.do’s offline productivity app is great. Any tasks which you’ve already synced with your phone or computer will be available, and any changes you make will upload to your account whenever you next have a connection.

2. Salesforce

Salesforce is one of many web-based CRM tools to pop up in the last decade, but it remains the most well-known and the most widely-used.

Despite being designed for online use, the offline app offers robust support; you just need to ensure the admins have enabled caching.

Naturally, there are some limitations. For example, you won’t be able to create new contacts or tasks, lookup filters aren’t available, you won’t be able to see images attached to notes, and you can’t access Salesforce Communities.

3. OfficeTime

OfficeTime

OfficeTime is one of the best apps for anyone who needs to track billable hours. It’s popular among freelancers and small business owners.

It can record both expenses and hours, then automatically prepare invoices for you to send to clients. The app also boasts an impressive array of charts, graphs, and other visual aids so you can see what’s been eating up your precious hours.

The app is fully-functional when you’re offline; it will still be able to automatically log your time and still lets you manage ongoing projects. Any changes will sync with the OfficeTime servers as soon as you have a connection.

The app costs a one-time fee of $50. A 21-day free trial is available.

4. Google Drive

best offline productivity apps

Google Drive had to make the list, didn’t it? The cloud storage app–along with its three integrated office apps (Docs, Sheets, and Slides)–is popular in the consumer, education, and business sectors.

Google Drive allows you to make files available for offline viewing How to Access Google Drive Files Offline How to Access Google Drive Files Offline Read More , while Docs, Sheets, and Slides will all let you create new documents when you don’t have a connection.

5. Microsoft Outlook

best offline productivity apps

Desktop email clients have fallen out of favor You Should Ditch Webmail for a Desktop Email Client If... You Should Ditch Webmail for a Desktop Email Client If... A few years ago, webmail was all the rave. Wonder whether it's time to switch back to a desktop email client? Look no further. We show you the merits of a local mail service. Read More in the last few years; most people use a web client to access their inbox instead. But there are several great desktop email apps 5 of the Best Desktop Email Clients That Don't Cost a Dime 5 of the Best Desktop Email Clients That Don't Cost a Dime You need a desktop email client to handle your incoming mail? We show you the best desktop email clients you can get for free. Read More , perhaps chief among which is Outlook.

Because Outlook downloads a local copy of your email inbox, you’ll always be able to access all your messages, regardless of whether you have a web connection.

Clearly, when you’re offline, you won’t be able to send or receive messages. However, you can queue them up; the process will be completed as soon as you have a connection again.

Note: The Outlook web app also has an offline mode.

6. Trello

best offline productivity apps

Trello uses a Kanban approach to project management Goodbye, Trello! 5 Alternative Free Kanban Board Tools Goodbye, Trello! 5 Alternative Free Kanban Board Tools Trello is an incredible app for project management and organizing your tasks. But there are other kanban apps that could be ideal for your tasks. Let's talk about the best Trello alternatives. Read More . It makes handling tasks a breeze—we even use it here at MakeUseOf for organizing internal workflows.

Since early-2017, Trello has offered offline support for its mobile apps. You can now open boards, create new cards, edit existing tasks, assign team members to boards and tasks, and add descriptions, dates, labels, and other metadata.

The app will save all your changes locally and upload them to the web as soon as you’re back online.

7. LastPass

best offline productivity apps

Password managers are an essential part of keeping yourself secure on the web Is Your Password Manager Secure? 5 Services Compared Is Your Password Manager Secure? 5 Services Compared Unless you have an incredible memory, there's no way you can possibly hope to remember all your usernames and passwords. The sensible option is to use a password manager -- but which is best? Read More . They allow you to make more complex passwords without the worry of having to remember them every time you log into a service.

An important feature of any password manager is offline access. You don’t want to be locked out of one of your accounts just because you can’t get online.

As long as you’ve logged into your LastPass account from your device at least once while you had a connection, you will be able to access a locally-saved, encrypted copy of your Vault.

LastPass also offers LastPass Pocket on Windows and Linux. It’s an app specifically designed to give you offline access to your information.

8. Evernote

Alongside Microsoft OneNote, Evernote is one of the two leading notetaking apps available today Evernote vs. OneNote: Which Note-Taking App Is Right for You? Evernote vs. OneNote: Which Note-Taking App Is Right for You? Evernote and OneNote are amazing note-taking apps. It's hard to pick between the two. We compared everything from interface to note organization to help you choose. What works best for you? Read More . You can spend hours arguing about the relative merits of each, but ultimately, they’re both wonderful apps.

As you’d expect, you can access your Evernote content when you’re offline. However, the exact list of what will be available varies depending on the device you’re using.

If you’re using a computer, all your content is accessible. Evernote automatically stores a local copy of everything on your hard disk. If you’re on a mobile device, only note titles, tags, and a small excerpt of text will be available by default.

If you want all access to complete notes on your mobile, you’ll need to upgrade to Evernote Plus or Evernote Premium.

9. Pocket

Pocket is a great way to save web content to read later. But why is it a better solution than simply using your browser’s bookmarks? Because Pocket will make any articles you save available offline.

As such, it’s a great way to load up on content if you know you’re not going to have a connection. For example, you could load up the app with some essential reading from your industry sector and digest it all on a transatlantic flight.

10. Google Maps

Google Maps

Many GPS apps work offline, but the ubiquity of Google Maps means it merits a place in this list.

If you want to use Google Maps offline, you’ll need to do a bit of preparation on your Android or iOS device. Go to Settings > Offline Maps > Select Your Own Map and drag the on-screen window across the portion of the map you want to save. When you’re ready, tap on Download.

You can access your downloaded maps by going to Settings > Offline Maps.

Offline Productivity Is More Important Than Ever

The apps we’ve introduced you to in this article will hopefully give you an appreciation for the amount of online software which now have an offline feature.

As stated at the start of the article, offline access is a vital feature, especially if you spend a lot of time on the road.

If offline access is not offered by your favorite productivity app, check out some of our content elsewhere on the site. You might be able to find the perfect app for your needs 10 Free Microsoft Apps and Tools to Boost Productivity 10 Free Microsoft Apps and Tools to Boost Productivity Have you tried enough productivity apps, yet? Appreciate Microsoft Office? Here are 10 more Microsoft productivity tools you may have missed. Read More .

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  1. Alejandro
    May 14, 2018 at 8:17 pm

    ASANA is a great productivity app for project management which runs offline too, with a big feature: you can set up both traditional task lists and Kanban-style boards.