iPhone and iPad Mac

NoteSuite: A Combined Notebook & To-Do Manager For Mac & iPad

Bakari Chavanu 15-07-2013

NoteSuiteFrom Evernote and Springpad Springpad vs Evernote: Why Visual Orientation Matters in an Online Notebook It's easy to understand why there are tons of online and software notebooks out there to choose from: mainly because there is so much information to manage, bookmark, and share in our online and mobile... Read More  to Google Keep Google Keep: Keep Notes, Lists & Photos [Android 4.0.3+] Read More , and the never ending list of iOS note apps Open, Write, And Send: 5 Alternative Note Apps For iOS Devices I like clean, un-cluttered note apps that I don't have to manage with folders, and that can also be used with other applications. Well, at least five note apps (Captio, Squarespace Note, Drafts, Pastebot, and... Read More , don’t feel too embarrassed if you use more than one program for keeping track of notes, thoughts and to-do lists. You certainly need to do your homework when it comes to selecting a notebook app that is right for you.


One of the newest kids on the writer’s block is Theory.io’s NoteSuite for Mac [No Longer Available] ($4.99, limited introductory price) and iPad ($1.99, also introductory). While NoteSuite definitely doesn’t have the third-party support of the more popular applications referenced above, it does have a few unique features that are absent from these top-selling apps.

Basic Features

As you may expect from a note taking app, NoteSuite’s user interface in both versions consists of two columns. In the main column is a text editor and above this are the font style tools alongside folder and tag management controls. Both versions provide the ability to view and manage your content manually, or automatically arrange by date or title.

Both versions accept images, web clippings, PDFs, Word and iWorks documents. Checklist notes can also be added and – unlike Evernote – you can resize and move around images in a note page.

NoteSuite UI

It is possible to import and export notes and other documents via email, Dropbox, and services like Pocket 5 Better Alternatives to Pocket That Bookmark Anything for Later Pocket has long held the crown of being the internet's best digital bookmarking service. But is it time to scrap it and search for better read-it-later bookmarking alternatives? Read More and Instapaper Instapaper Could Be The Best Read Later App For The iPad One of the classic reading apps for the iPad and iPhone is Instapaper, which still shines above all others for its unique tilt scrolling and page flipping features. This well-designed app is supported by dozens... Read More (though the latter requires a subscription with Instapaper). Unfortunately, you can’t attach a URL link to a note because there’s no web-based version of NoteSuite, as there is with Evernote.


Like other notebooks, NoteSuite notes can be moved or copied to other folders but the drag and drop features of Evernote as absent. It takes two clicks to “Place” a note in another folder. You also can’t select more than one note at a time to move or delete.

Smart Folders, Web Clips & To-Dos

NoteSuite does have one sweet feature that Evernote doesn’t have: smart search folders. These are similar to smart playlists in iTunes or smart folders in SOHO Notes. When you create a folder you get the option to enable it to automatically include notes and files based on keywords you set for it – talk about a nice little time saver!

NoteSuite 17

Using the smart folders feature means you no longer have to spend time manually organising your notes, especially if you often add notes that share a set of related keywords.


Similar to Evernote, NoteSuite for the Mac also contains a web clipping feature that you can access from the toolbar of Safari, Chrome or Firefox, using an installed browser extension.

NoteSuite web extension

The iPad app doesn’t include a similar web extension or bookmarklet, unfortunately. Instead you will need to first copy the URL to your iPad’s clipboard, then launch NoteSuite. From there it will bring up the clipping feature which allows you to tag and the choose whether to clip the entire webpage or just the article.

NoteSuite 23


NoteSuite also serves as a lightweight to-do manager, which gets its own separate tab section. Whereas Evernote recently added a Reminders feature to its latest (beta) Mac application, NoteSuite is more fully featured in this area. There is a separate section for to-dos where you can create to-do lists, and attach notes, files, and folders from NoteSuite.

NoteSuite 26

You can also schedule reminders, due dates, and recurring dates, as well as assign to-dos to people in your contacts list.

iOS NoteSuite

For the most part, NoteSuite for the iPad mirrors its OS X counterpart. You can sync all your NoteSuite content between your devices so that folder structures, tags, and to-do lists are all kept up to date. I experienced a problem with the iCloud sync, however, and had to reboot my Mac in order to for the syncing process to occur (though this could have been iCloud’s fault).


The iPad version of NoteSuite comes with drawing tools, which allow you to mark up or draw on documents or photos without modifying your original.

NoteSuite drawing tools

The pen tools work fine and are smooth, but I was surprised that a simple highlighter was absent from the app’s menu bar. For PDF documents, NoteSuite also contains a feature for viewing a thumbnail, full table of contents (if it’s available in the document), and bookmarks. These features are absent in the Mac version.

NoteSuite: A Combined Notebook & To-Do Manager For Mac & iPad NoteSuite thumbnail fewi

No Trial Version

Unfortunately there’s no trial versions of NoteSuite, so be sure to read up on the features to see if it provides the solutions you need for a notebook. Though I use several notebooks for all types of purposes, I may add NoteSuite to my arsenal for managing a single project that I work on throughout the year.

I think without a web version of NoteSuite, it’s not a complete replacement for Evernote or Springpad. Then again, you may really get hooked on the smart folders feature and the application’s simple user interface.

Download: NoteSuite for Mac ($4.99, introductory price) / NoteSuite for iPad ($1.99, introductory price)

What do you think of NoteSuite? Can it replace Evernote or Springpad? Add your thoughts in the comments, below.

Related topics: GTD, Note-Taking Apps, To-Do List.

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  1. Cdog
    November 26, 2016 at 5:19 am

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