Common Keyboard Shortcuts

Ctrl + M

Open a new OneNote Window

Ctrl/Cmd + Z

Undo the last action

Ctrl/Cmd + Y

Redo the last action

Ctrl/Cmd + A

Select all the items on a current page (to expand the selection, press the keys again)

Ctrl/Cmd + X

Cut the selected text or item

Ctrl/Cmd + C

Copy the selected text or item to the clipboard

Ctrl/Cmd + V

Paste the contents of the clipboard

Ctrl/Cmd + K

Insert a hyperlink

Ctrl/Cmd + B

Apply or remove bold formatting

Ctrl/Cmd + I

Apply or remove italics formatting

Ctrl/Cmd + U

Apply or remove underline formatting

Ctrl/Cmd + Alt/Option + 1...6

Apply heading style from 1 to 6 of the current note

Ctrl/Cmd + Period

Begin a bulleted list

Ctrl/Cmd + /

Begin a numbered (sorted) list

Ctrl/Cmd + Shift + N

Clear all the formatting applied to the selected text

Ctrl/Cmd + L

Left-align the selected paragraph

Ctrl/Cmd + R

Right-align the selected paragraph

Ctrl/Cmd + O

Open a OneNote notebook

Ctrl/Cmd + T

Create a new section

Ctrl/Cmd + N

Create a new notebook page

Ctrl + Shift + G

Move keyboard focus to the section list

Ctrl + G

View the list of notebooks

Ctrl/Cmd + Shift + T

Select the page title

Ctrl/Cmd + P

Print the current page

Page Up

Scroll up in the current page

Page Down

Scroll down in the current page

Tab

Increase the indent by one level

Shift + Tab

Decrease the indent by one level

Ctrl/Cmd + 1

Mark or clear the To Do tag

Ctrl/Cmd + 2, 3, 4, and 5

Mark or clear the Important, Question, Remember for Later, and Definition tag

Tab key, after typing a new line of text

Create a table

Tab key

Create another column in a table with a single row

Enter/Return

Create another row when at the end cell of a table

Ctrl/Cmd + Enter/Return

Insert a row below the current row in a table

Alt/Option + Enter/Return

Create another paragraph in the same cell in a table

Shift + Enter/Return

Insert a line break

Ctrl/Cmd + S

Synchronize the current notebook

Ctrl/Cmd + Alt/Option + L

Lock all password-protected sections

Windows Specific Shortcuts

Home / End

Move to the beginning or end of the line

Ctrl + Left / Right arrow key

Move one word to the left or right

Backspace / Delete

Delete one character to the left or right

Ctrl + Backspace / Delete

Delete one word to the left or right

Ctrl + Down / Up key

Go the next or previous paragraph

Alt + Shift + Right / Left arrow key

Increase or decrease the paragraph indent

Alt + Shift + Up / Down key

Move the selected paragraph up or down

Ctrl + Shift + H

Highlight the selected text

Ctrl + Shift + C / V

Copy or Paste the formatting of the selected text

Ctrl + Hyphen (-)

Apply or remove strikethrough formatting

Ctrl + Shift + Equals sign (=)

Apply or remove superscript formatting

Ctrl + Equals sign (=)

Apply or remove subscript formatting

Alt + Equals sign (=)

Start a math equation or convert the selected text to math equation

Windows logo key + Period

Insert emoji or symbol

Alt + Shift + Plus sign (+) / Minus sign (-)

Expand or collapse an outline (you can selectively expand or collapse the outline at each level)

Ctrl + Alt + Shift + N

Create a new subpage below the current page

Ctrl + Alt + M

Move or Copy page to another location

Ctrl + Alt + G

Move keyboard focus to the page list

Up or Down key / Ctrl + Page Up or Down

After moving keyboard focus to the page list, press these keys to switch between pages

Ctrl + Tab

Go the next section

Ctrl + Shift + Tab

Go to the previous section

Alt + Shift + Up / Down key

Move the selected page tab up or down

Ctrl + Home / End

Scroll to the top or bottom of the current page

Ctrl + Alt + Shift + Plus sign (+) / Minus sign (-)

Zoom in or out

Ctrl + Alt + A / S

Create or Stop the recording

Ctrl + Alt + P

Play the selected audio recording

Alt + Shift + D

Insert the current date

Alt + Shift + F

Insert the current date and time

Ctrl + Alt + R

Create a column to the right of the current column in a table

Ctrl + E

Open a search to search all currently opened notebooks

F9

Synchronize all notebooks

F6

Jump between the tab bar, navigation pane, and the page canvas

Left or Right arrow keys

Move between the tabs on a ribbon (Home, Insert, Draw, and more)

Spacebar or Enter

Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas)

Alt + Down arrow key

Go to the next note container

Ctrl + Shift + M

Insert the author name and last modified time stamp

Windows logo key + Shift + S

Copy a screen clipping to the clipboard

macOS Specific Shortcuts

Cmd + Left / Right arrow key

Move to the beginning or end of the line

Option + Left / Right arrow key

Move one word to the left or right

Delete / Fn + Delete

Delete one character to the left or right

Option + Backspace / Delete

Delete one word to the left or right

Option + Down / Up key

Go to the next or previous paragraph

Cmd + ] / [

Increase or decrease the paragraph indent

Option + Cmd + Up / Down

Move the selected paragraphs up or down

Ctrl + Cmd + H

Highlight the selected text

Option + Cmd + C / V

Copy or Paste the formatting of the selected text

Ctrl + Cmd + Hyphen (-)

Apply or remove strikethrough formatting

Option + Shift + Cmd + Equals sign (=)

Apply or remove superscript formatting

Option + Cmd + Equals sign (=)

Apply or remove subscript formatting

Ctrl + Equals sign (=)

Start a math equation or convert the selected text to math equation

Ctrl + Cmd + Spacebar

Insert emoji or symbols

Ctrl + Shift + Plus sign (+) / Minus sign (-)

Expand or collapse the outline (you can selectively expand or collapse outline at each level)

Cmd + N then Option + Cmd + ]

Create a new subpage below the current page

Cmd + Shift + C / M

Copy or Move page to another location

Ctrl + Cmd + G

Move keyboard focus to the page list

Up or Down key / Cmd + Page Up or Down

After moving keyboard focus to the page list, press these keys to switch between pages

Cmd + Shift + }

Go to the next section

Cmd + Shift + {

Go to the previous section

Cmd + Option + Up / Down key

Move the selected page tab up or down

Cmd + Up / Down

Scroll to the top or bottom of the current page

Cmd + Plus sign (+) / Minus sign (-)

Zoom in or out

Option + Shift + Cmd + R / S

Create or Stop the recording

Option + Shift + Cmd + P

Play the selected audio recording

Cmd + D

Insert the current date

Cmd + Shift + D

Insert the current date and time

Ctrl + Cmd + L / R

Create a column to the left or right of the current column in a table

Cmd + Option + F

Open a search to search all currently opened notebooks

Shift + Cmd + S

Synchronize all notebooks

F6

Jump between the tab bar, navigation pane, and the page canvas (enable F1, F2 as standard function keys in System Preferences)

Tab

Move between the tabs on a ribbon

Spacebar

Perform the currently selected ribbon command (when the selection is over Navigation button, press Spacebar to enlarge the OneNote canvas)

Press Fn Twice

Start dictation

Ctrl + Option + Cmd + L

Use Smart Lookup