Internet Productivity

Maximize Evernote with 5 Powerful Features

Rob Nightingale 28-07-2015

With over 100 million users, Evernote is arguably the web’s favorite productivity and note-saving tool. But there’s much more to this powerful platform than meets the eye.


Since its launch in 2008, Evernote has quickly become the ubiquitous platform for “storing everything.” From photos of receipts, to copies of bills. From hurriedly typed notes, to downloads of your favorite blogs. Whatever it is that you want to save for later, Evernote can save it Get Creative With Evernote: 10 Unique Uses You Haven't Thought Of Evernote is one of the ultimate tools in productivity, and with a wide variety of multiplatform apps, there's no limit to the way that you can use the service. We're big fans of Evernote here... Read More .

In terms of storing notes, there are certain features you can’t miss. The ability to sort multiple notes into notebooks, and multiple notebooks into stacks of notebooks. The impressive search function (that can even search text in images). Access to your notes from any device.

Yet despite its huge number of users and sturdy “basic” note taking features How to Use Evernote: The Unofficial Manual Learning how to use Evernote on your own takes a long time. This is why we've put together this guide to show you how to take full advantage of the most important Evernote features. Read More , Evernote has a lot more to offer.

Advanced Search Features

As with most search boxes, the Evernote search box is massively under-utilized. The engineers behind Evernote have put a lot of effort into making this function as useful as possible by incorporating “Descriptive Search” (currently only available on Mac). This means there are a number of common-day phrases you can use to find what you’re looking for.

If you want to find any notes that you created while you were in Barcelona since 2014, type “notes created in Barcelona since 2014.” Looking for some meal ideas? Search for “notes that are recipes.” There’s a whole host of these available:


Evernote Features1

Another surprisingly handy search feature from Evernote is “Related Results.” First, install Web Clipper, the Evernote browser plugin. Then enable the “Related Results” option. Now, when you search Google, a small widget will also appear, showing any related results that you’ve saved into Evernote.

Screen Shot 2015-07-21 at 11.55.27

Once you start using Evernote more frequently, your number of notes will quickly become startling. At this stage, it’s often difficult to remember everything you have stored away, and you can end up duplicating your research. Related Results helps you overcome this by showcasing your related notes when you’re most susceptible to forgetting you have them.


Save Notes Automatically

We’ve written before about how If This Then That (IFTTT) can help you become an Instapaper power user Become an Instapaper Power User With These 6 Cool Features Despite an impressive adoption rate, a plethora of Instapaper features often remain unexplored. Let’s take a look at a few of them. Read More . It can also help you become an Evernote master. Imagine a world where any notes that you would want to take, were taken automatically. This is largely doable with the help of IFTTT (read our full IFTTT guide The Ultimate IFTTT Guide: Use the Web's Most Powerful Tool Like a Pro If This Then That, also known as IFTTT is a free web-based service to get your apps and devices working together. Not sure how to build your applet? Follow along with this guide. Read More ).

IFTTT connects your favorite apps, news sources, and websites to your Evernote account, thereby capturing notes automatically.

Evernote Features

Currently, there are almost 10,000 different “recipes” that you can easily set up to help Evernote become more useful to you. As a few popular examples:


To start using IFTTT like this, you will need to sign up (free), and give permission for the platform to have access to any service or tool you would like to create a “recipe” with.

Save Useful Searches

If you have a few complicated searches that you’d like Evernote to perform, you can save previous searches to access results more easily. For example, if you regularly wanted to search for “all the notes I’ve tagged as recipes(IFTTT recipes) from the archive or from the dedicated IFTTT notebook that I have” (GuidingTech), you would save the search:

notebook:IFTTT notebook:archive tag:recipes

Evernote Feature 3

To save searches on various devices:


Windows: Perform your search, then click the save search icon (magnifying glass with ‘+‘ symbol on it).

Mac: Perform your search, then select Edit > Find > save search.

iPhone, iPad and iPod Touch: Perform your search, then tap the save search icon in the lower right of your screen (magnifying glass with ‘+‘ symbol on it).

Android: Perform your search, then tap Add to Home Screen.”

(Evernote Blog)

To recall a saved search, simply click on the search bar and select from the list of searches that appear. Finally, to make the most of Evernote search, you can find a description of the available search operators here [No Longer Available].

Encrypt Your Notes

When using Evernote to store everything, somewhere along the line you’ll have to store some sensitive information. Travel information, login credentials, contacts, personal messages, etc. Luckily, Evernote has an encryption feature to keep these notes secure in case your device is stolen, or someone hacks into your account.

Evernote Feature 4

At the moment, you’re only able to encrypt text within a note (not an entire note or notebook). To do this, highlight the text you want to encrypt, right click, and select “Encrypt Selected Text”. You’ll be asked to input a passphrase, which allows you to decrypt the text. If you lose this passphrase, there is no way to recover it.

You can decrypt the text in the same way.

Share Your Notebooks

If there’s a project you’re working on with others, sharing a notebook can make things a whole lot easier. Instead of a confusing thread of emails, or the hassle of sorting Dropbox folders, you can simply share a notebook.

You can share notebooks from any device by right clicking the notebook, and selecting “Share Notebook”, then following the steps on screen; the recipient of the notebook doesn’t even need to have an Evernote account. They will receive an email informing them that you have shared a notebook, along with a link to view that notebook.

If someone else shares a notebook with you, you will have the option to “Join” that notebook, which will then be displayed in your Evernote account.

What Other Features Should People Be Using?

Without a doubt, Evernote is a powerful tool. The features mentioned above are just a few of its under-used tools and integrations. Along with these, you can also track where you’ve been (iPhone), capture handwritten notes (iPhone), and turn Evernote into a Calendar.

The apps that Evernote can connect to are myriad, and are only set to grow. So, getting to grips with some of the platforms more advanced features will only serve you well as Evernote’s reach and features continue to expand.

Which other Evernote features are you using regularly?

Related topics: Encryption, Evernote, IFTTT, Note-Taking Apps.

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  1. Mark Ash
    May 16, 2016 at 10:33 pm

    Tip for organising notes for fast access: Create a note of note links & make a shortcut.

    How: on any note you can go to Note --> Copy Note Link. You can then paste this into another note. You can add any note to the Shortcuts list. So, for fast two click access to important notes or notes you use frequently, create a "meta-note" that contains a list of note links with one line description, then make this "meta-note" a shortcut.

  2. Anonymous
    August 4, 2015 at 1:37 am

    Should've been simple enough to add a Print option to the Share command, like, e.g., the Chrome browser. Granted you don't normally have a printer attached to your Android device. So? Print to PDF, which is what I do

  3. Anonymous
    July 30, 2015 at 11:28 pm

    The faster way to print a note on android is, send it to your Gmail adress and print it from there with cloud print. Hope that helps.

    • Rob Nightingale
      August 5, 2015 at 9:32 pm

      Nice and simple solution. That's what we like! :)

  4. Anonymous
    July 29, 2015 at 7:39 pm

    That is one of the reasons I no longer bother with Evernote.

  5. Anonymous
    July 28, 2015 at 9:57 pm

    Hey Everyone--

    I've been an Android Evernote Premium user for years & been quite happy with it. Today I tried to print a note. Couldn't figure out how to do it. Went to the Help page. There were instructions for iOS users but not Android users, so i wrote to Evernote. This is what I was told to do:

    "Set up a Google Cloud Printer and download the Google Cloud Print application from the Google Play Store.

    Go into the note you want to print inside of the Evernote application on your Android device.

    Once inside the note go up to the top right of the Evernote application and tap on the three dots and the side menu will pop up.

    Select Share > Post a link > Copy URL.

    Go into Chrome on your device and paste the link in the URL bar and the note should load up after pressing enter.

    Tap on the three dots in the right corner and choose Print.

    Select the printer and print."

    Once again, it's clear that Android users are second-citizens. Can you really imagine going through that rigamarole? Of course I already have Google Cloud Print installed -- but the rest of it? Copying and pasting a url to chrome???

    Android users beware!

    • Rob Nightingale
      July 30, 2015 at 1:42 pm

      Ah, thanks for pointing this out! I've never come across this problem myself, and would be interested to hear how many others are suffering from it?