How to Make Google Calendar Collaboration Even Smarter

Mark O'Neill 28-04-2015

Recently, I wrote about the concept of cutting the cord with Google How To Clear Your Data From Google & Attempt To Regain Some Of Your Privacy Wiping all trace of you from the web is not easy, but after reading Dragnet Nation by Julia Angwin you might just want to try. It's time to stop willingly throwing away your privacy. Read More , and why you would want to. But there are those who are firmly tied to services such as Google Calendar How to Sync Google Calendar with Every Other Platform Google Calendar is arguably the easiest, most intuitive and most versatile way to organize your day. The only problem users commonly encounter is syncing it with their devices. Read More , and who do not want to let it go. That’s perfectly fine, and each to their own. Everyone has different needs and requirements.


But if you are going to use Google Calendar, then there are many ways to make it smarter. To make it work better for you, with minimal effort on your part.

Here are 8 apps that will make your life with Google Calendar that much easier. Each one syncs with Google Calendar, so your data stays updated in all places at all times.


How to Make Google Calendar Collaboration Even Smarter timely2

If you are a freelancer How To Find Your First Clients As A Wordpress Freelancer Freelance development is just about being an insanely hot programmer, right? Right? Wrong. Read More like me, keeping track of your billable hours is all-important. But if you are juggling multiple projects at once, or if you are managing a busy team, then it can be very easy to lose the overview of things. That’s where a time tracking app 4 Excellent Free Time-Tracking Tools [Android] No matter who you are, time is an incredibly important commodity. We’re all allotted the same amount of time - 86,400 seconds every day - and it’s up to us how we spend that time.... Read More comes in handy.

But time tracking services are normally very expensive, which is why Timely stands out from the others. They offer a free option, as well as affordable paid plans, and their service is actually very good. You can time how long it takes you to complete a task for a client, and then calculate on the fly how much the bill will be. Schedule all of your future hours and know exactly who did what when, and how much that has brought you in revenue.


The free option is for one user and 3 projects. Anything more than that requires a paid plan starting at $14 a month.

ClipPod [Broken URL Removed]

How to Make Google Calendar Collaboration Even Smarter clippod

The nice thing about ClipPod right off the bat is that it is totally free (and who doesn’t love free?). What does it do? Several things actually.

First, it enables you to add comments to your calendar entries. So when you click on an event, on the right hand side of the page, a comments section pops up. Clicking on View Pod underneath then shows the commenting history between you and anyone else who you have given access to the event. You can also live chat inside Calendar (and show files and screenshots), create meeting agendas Easily Create Meeting Agendas Using Meeting Expectations [iPad] Though none of us look forward to attending meetings, there are fortunately a number of useful online and mobile applications, such as AgreeDo, that make the task of planning meetings easier. All successful meetings start... Read More , assign work to colleagues, and more.


I am seriously impressed with this. This is very useful and did I mention it is is 100% gratis?


How to Make Google Calendar Collaboration Even Smarter charlieapp

How many times have you met someone and either a) forgot their name, b) forgot where you met them before, or c) both a AND b? I bet that if your job involves meeting a lot of people, then you won’t have escaped the curse of “The Selective Memory”. Consequences to forgetting someone’s name or where you saw them last can lead to the other person not being bothered in the slightest, to mild annoyance, or to being offended and calling off a lucrative deal because they felt snubbed.

CharlieApp aims to pre-empt some of these awkward social problems by helping you out in the information department. It obviously can’t help in spontaneous unplanned encounters (not unless it develops a skill to predict the future). But if you have planned events in your Google Calendar, Charlie will prepare a detailed list for you, of who’s who. It will comb the Internet and do the research for you on the person and the company.


Did the person just win the Nobel Peace Prize and you didn’t know? Now Charlie will scan the news, see it, and alert you 6 Personal Alerts You Should Set Up Today We receive a swarm of notifications which, to be honest, are often useless. There are some useful notifications however, that are easy to set up and help us keep tabs on what actually matters. Read More to mention it,


How to Make Google Calendar Collaboration Even Smarter gcal2excel

Are you looking for an accurate and easy way to maintain a timekeeping system? If so, as the name implies, Gcal2Excel is a service where you input all of your work details into Google Calendar, and then that information is automatically transferred over to an Excel XLSX (or CSV) spreadsheet for you.

It makes it simple to create work reports, bills, see your overall working hours in any given time range, and more.  Before generating the reports, the site also gives you lots of filters where you can specify exactly what you need on the calendar, and what can be excluded.


Even better, that information can then be transferred to either Google Drive or Dropbox. The service is totally free, so give it a go.


How to Make Google Calendar Collaboration Even Smarter addevent2

AddThisEvent is a widget which you can place on your website to encourage people to save your events to whatever calendar service they use. Google is obviously one of them, but all of the other big ones are there including Yahoo and Outlook.

When the widget is placed on your site with the event details pre-populated, the person just needs to click on their preferred calendar service. They will be taken to a new event screen, where they will see all the details already in the right places. Then they just have to save everything, and voila, all done.

AddThisEvent is free for non-commercial use. Commercial use is $4.80 a month, if paid annually. But even if you are going to use it for non-commercial means, you might want to consider going the paid route anyway. You get many more features for your money, including access to the API, custom landing pages, all branding removed, event management tools, and more.


How to Make Google Calendar Collaboration Even Smarter cronofy

There are lots of calendar services out there, and it can get a bit confusing if you are using one, while your colleagues, family, and friends are all using different ones. Cronofy aims to bind them all together, so that it doesn’t matter who is using what.

Their API enables developers to integrate their apps and services with Google, Apple, Exchange,, Office 365, and others. You can receive a daily email with a schedule from all of the calendars, add tags to event notes, and other calendars will then be updated. Quickly create shared events on all calendars with an email. All calendar entries are synced between calendars.

Cronofy is free for personal use and it has two different tiers for Developer and Enterprise users.

How to Make Google Calendar Collaboration Even Smarter xai

This is one I really like, however currently the developers are letting people in slowly, via a waiting list. It is well worth waiting for though, as “Amy” (or “Andrew” if you prefer) becomes your assistant to take over your scheduling. Amy and Andrew are obviously automated AI bots, but how are your clients supposed to know that? Suddenly you look and sound more busy and important, because you need a personal assistant EasilyDo Or Google Now: Which Is The Better Personal Assistant? EasilyDo is a virtual personal assistant for iOS and Android that can be compared to Google Now. In fact, as we'll discover shortly, it's much better. Read More to run your working life. Fake it till you make it.

You simply CC Amy or Andrew into your email discussions, and they take over the scheduling of appointments. The noteworthy feature is that they can interact with your clients, and negotiate times and places for you. Then when everything is arranged, you will get a calendar invite (and so will your client). Well done Amy and Andrew.

How to Make Google Calendar Collaboration Even Smarter pick

Pick is another service that promises to do your scheduling more efficiently for you. Go in with a Google sign-in. It supports Google Calendar. Once it is installed on your mobile phone or you use the browser, simply pick the contact you want to meet, decide how long you want to see them for, when you want to see them. Pick finds out if they are available. It promises to cut out most of the hassle involved in telephone ping-pong. The downside is that the app is for the web and the iPhone only right now.

Once a mutually convenient meeting time has been arranged, a meeting invite is then emailed to you and to the person you want to meet. You can also publicize a personal Pick link, to show your general availability to others.

Do any of these apps inspire you to give them a go? Do you think they add something extra on top of Google Calendar, or are they just a lot of extra needless noise? Let us know in the comments, and also let us know if you have a different preferred app for these tasks.

Image Credits: business calendar Via Shutterstock

Related topics: Calendar, Google Calendar, Time Management.

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  1. René Stout
    May 3, 2015 at 8:07 am

    I use Timeclock Pro ( for logging my activities in my projects.
    Great app, easy to use, you can export the data to a spreadsheet for billing.

  2. Sharon Harper
    April 30, 2015 at 11:25 pm

    I'm going to try ClipPod, thank you. But then again it would be rather nice to have a PA like Amy or Andrew :)

  3. Sarit
    April 30, 2015 at 6:33 pm

    These are really good!

  4. Arpit Kharbanda
    April 28, 2015 at 5:03 pm

    Really helpful listicle for increased productivity.