Mac Productivity

Keyboard Shortcuts for Calendar, Reminders, and Notes on Mac

Akshata Shanbhag 11-07-2020

If you’re a Mac user looking for a simple and effective day planner, consider this trio of native macOS apps: Calendar, Reminders, and Notes.

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Once you set up these apps to your liking, you have a fuss-free system to manage your schedule, tasks, and notes. Plus, if you learn how to control them with keyboard shortcuts, so much the better. And what’s more, you can discover various useful keyboard shortcuts for these macOS productivity apps in the cheat sheet below.

The cheat sheet contains shortcuts for navigation and search, view management, formatting, and more in Calendar, Reminders, and Notes.

FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download Keyboard Shortcuts for Calendar, Reminders, and Notes on Mac.

Keyboard Shortcuts for Calendar, Reminders, and Notes on Mac

Calendar
Cmd + NAdd new event
Option + Cmd + NAdd new calendar
Shift + Cmd + NAdd new calendar group
Option + Cmd + SAdd new calendar subscription
Cmd + FHighlight search box to search for events
Cmd + 1Switch to Day view
Cmd + 2Switch to Week view
Cmd + 3Switch to Month view
Cmd + 4Switch to Year view
Cmd + Right ArrowGo to next day, week, month, or year
Cmd + Left ArrowGo to previous day, week, month, or year
Cmd + TSwitch to today’s date
Shift + Cmd + TOpen popup for switching to specific date
Cmd + + (Plus)Increase text size
Cmd + - (Minus)Decrease text size
Cmd + RRefresh all calendars
Cmd + EEdit selected event
Esc (when event is open)Close event editor without saving changes
Return (when event is open)Commit changes to event and close event editor
Cmd + IShow Info popup for selected event(s)
¹Option + Cmd + IShow Inspector popup for selected event
Arrow KeysSelect event (if available) in adjacent row/column in relevant direction
Control + Option + Up ArrowDay/Week View: Move selected event 15 minutes earlier
Month View: Move selected event one week earlier
Control + Option + Down ArrowDay/Week View: Move selected event 15 minutes later
Month View: Move selected event one week later
Control + Option + Right ArrowDay/Week/Month View: Move selected event one day later
Control + Option + Left ArrowDay/Week/Month View: Move selected event one day earlier
Shift + Cmd + AToggle Availability panel
Reminders
Cmd + NCreate new reminder
Shift + Cmd + NCreate new list
²Cmd + ]Indent reminder to create subtask
²Cmd + [Outdent reminder
Cmd + EShow all subtasks
Shift + Cmd + EHide all subtasks
³Cmd + IShow Info popup for selected reminder
Cmd + FHighlight search box to search for reminders
²Shift + Cmd + FSet/clear flag for selected reminder(s)
Control + Cmd + SToggle sidebar
Notes
Cmd + NCreate new note
Shift + Cmd + NCreate new folder
Shift + Cmd + AOpen dialog for attaching file
Cmd + KCreate link
Cmd + FHighlight search box to search current note
Cmd + GHighlight next search result in current note
Shift + Cmd + GHighlight previous search result in current note
Option + Cmd + FHighlight search box to search all notes
Shift + Cmd + TApply Title format
Shift + Cmd + HApply Heading format
Shift + Cmd + JApply Subheading format
Shift + Cmd + BApply Body format
Shift + Cmd + MApply Monospaced format
Shift + Cmd + LApply Checklist format
Shift + Cmd + UMark selected checklist items as checked/unchecked
Control + Cmd + Up ArrowMove current list/checklist item up in list
Control + Cmd + Down ArrowMove current list/checklist item down in list
Cmd + BEmphasize selected text
Cmd + IItalicize selected text
Cmd + UUnderline selected text
Cmd + + (Plus)Increase size of selected text
Cmd + - (Minus)Decrease size of selected text
Cmd + Shift + [Align selected text flush left
Cmd + Shift + \Center selected text
Cmd + Shift + ]Align selected text flush right
Cmd + [Decrease indent level of selected content or line where cursor is placed
Cmd + ]Increase indent level of selected content or line where cursor is placed
Control + ReturnAdd line break (soft return) to list/checklist item
Option + TabInsert tab character in list item
Option + Cmd + CCopy style of selection
Option + Cmd + VPaste copied style to selection
Cmd + TShow Fonts window
Shift + Cmd + CShow Colors window
Option + Cmd + TCreate table
⁴ReturnMove cursor to row below
TabMove focus to next cell on right
Shift + TabMove focus to next cell on left
Shift + Left/Right ArrowSelect cells one by one in relevant direction current row
Shift + Up/Down ArrowSelect cells one by one in relevant direction in current column
Option + ReturnAdd new paragraph in current cell
Option + TabAdd tab character in current cell
Option + Cmd + Up ArrowAdd new row above current row
Option + Cmd + Down ArrowAdd new row below current row
Option + Cmd + Right ArrowAdd new column to right of current column
Option + Cmd + Left ArrowAdd new column to left of current column
Cmd + 0Show main Notes window
Cmd + 1Switch to List view for notes
Cmd + 2Switch to Gallery view for notes
Cmd + 3Switch to Attachments Browser
Return (when note is selected in List view or Gallery view)Open or switch focus to selected note to begin typing
Cmd + ReturnOpen or switch focus from current note content to previous notes view i.e. List view or Gallery view
Option+ Cmd + SToggle Folders sidebar
Shift + Cmd + . (Period)Zoom in on note content
Shift + Cmd + , (Comma)Zoom out of note content
Shift + Cmd + 0Change note content to default size
⁵Cmd + A (When cursor is in table)Select content of active cell OR
Select table if active cell is empty
Common Shortcuts
Cmd + ZUndo previous action
Shift + Cmd + ZReverse undo
Cmd + XCut selected item
Cmd + CCopy selected item
Cmd + VPaste cut/copied item
DeleteDelete selected item
Cmd + ASelect all items
Cmd + POpen Print dialog
Cmd + , (Comma)Open app preferences
Control + Cmd + FToggle Full Screen mode
Cmd + MMinimize window
Option + Cmd + MMinimize all windows of current app
⁶Cmd + WClose current window
Option + Cmd + WClose all windows of current app
Cmd + HHide current app
Option + Cmd + HHide all apps except current app
Cmd + QQuit app
¹Shortcut does not work with multiple events, but if you switch between events when Inspector is active, its contents are updated accordingly.

²Shortcut may not be available if iCloud is not enabled.

³If multiple reminders are selected, Info popup for last selected reminder is displayed.

⁴If cursor is in last row, shortcut adds new row to table.

⁵When active cell is populated, press shortcut twice to select table.

⁶In Reminders and Notes, shortcut quits app after closing window.

Bullet Journaling With Mac Productivity Apps

The default productivity apps on macOS are not only easy to use, but also quite flexible. You can use them to bring offline note-taking methods online. For example, you can create a Bullet Journal on your Mac with Calendar, Reminders, or Notes Create a Bullet Journal on Your Mac With Reminders, Calendar, or Notes With a little planning, you can use a few default Mac apps in unusual ways to organize your work and life. Here’s how to create a bullet journal on Mac. Read More .

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Image Credit: Colton Sturgeon on Unsplash

Related topics: Cheat Sheet, Keyboard Shortcuts, Mac Apps, Note-Taking Apps, Task Management, To-Do List.

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