Mac Productivity

Keyboard Shortcuts for Pages, Numbers, and Keynote on Mac

Akshata Shanbhag 13-06-2020

iWork, the office suite that ships with every Mac, has three easy-to-use apps—Pages (for documents), Numbers (for spreadsheets), and Keynote (for presentations.) They make a strong case for choosing iWork over Microsoft Office.

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If you use any or all of the iWork apps, we have a quick tip to help you transform your workflow: adopt keyboard shortcuts.

You can discover many useful shortcuts for Pages, Numbers, and Keynote with the comprehensive cheat sheet below. (The three apps have quite a few shortcuts in common, which means fewer shortcuts to learn!)

The cheat sheet contains keyboard shortcuts for navigation, tool selection, file management, text editing, object manipulation, and more.

FREE DOWNLOAD: This cheat sheet is available as a downloadable PDF from our distribution partner, TradePub. You will have to complete a short form to access it for the first time only. Download Keyboard Shortcuts for Pages, Numbers, and Keynote on macOS.

Keyboard Shortcuts for Pages, Numbers, and Keynote on macOS

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ShortcutAction
File and Window Management
Cmd + NOpen template/theme chooser
EscClose template/theme chooser
Cmd + OOpen file
Cmd + SSave current file
Shift + Cmd + SDuplicate current file
Option + Shift + Cmd + SSave current file as
Cmd + PPrint
Shift + Cmd + POpen Page Setup dialog box
Fn + Up ArrowScroll up one page
Fn + Down ArrowScroll down one page
Cmd + WClose current window
Option + Cmd + WClose all windows
Cmd + MMinimize current window
Option + Cmd + MMinimize all windows
Control + Cmd + FSwitch to Full Screen mode
Control + TabSwitch to next tab
Shift + Control + TabSwitch to previous tab
Control + Cmd + =Zoom current window
Option + Control + Cmd + =Zoom all windows
Cmd + HHide current app
Option + Cmd + HHide other apps
Cmd + ,Open app settings
Cmd + ?Open Help window
Cmd + QQuit app
Option + Cmd + QQuit app and keep windows open
Tool and Panel Display
Shift + Cmd + ;Show Spelling and Grammar window
Control + Cmd + SpaceShow Character Viewer (Emoji & Symbols window)
Option + Cmd + EShow Edit Equation dialog box
Cmd + TShow Fonts window
Option + Cmd + IToggle Inspector sidebar
Control + ` (Grave)Switch to next tab in Inspector
Shift + Control + ` (Grave)Switch to previous tab in Inspector
Cmd + RToggle ruler(s)
Shift + Cmd + CShow Colors window
Option + Cmd + TToggle primary toolbar
Cmd + drag toolbar itemMove item around in toolbar
Cmd + drag item away from toolbarRemove item from toolbar
Edit and Find
Cmd + ZUndo last action
Shift + Cmd + ZRedo last action
Cmd + ASelect all content
Shift + Cmd + ADeselect all content
Cmd + XCut selection
Cmd + CCopy selection
Cmd + VPaste cut/copied content
Option + Shift + Cmd + VPaste and match style of destination
Option + Cmd + CCopy style of selection
Option + Cmd + VPaste copied style to selection
DeleteDelete selection OR
Clear contents of selected cell(s) in table
Cmd + DDuplicate selection
Cmd + FOpen Find & Replace dialog
Cmd + GFind next match (when Find & Replace dialog is active)
Shift + Cmd + GFind previous match (when Find & Replace dialog is active)
Cmd + EFind using selected text
Cmd + JShow selected text or object in window
Shift + Cmd + . (Period)Zoom in on file content
Shift + Cmd + , (Comma)Zoom out of file content
Cmd + 0Return file content to actual size
Objects, Groups, and Layers
Arrow KeyMove selected object one point or one screen pixel in specified direction
Shift + Arrow KeyMove selected object ten points or ten screen pixels in specified direction
Shift + Cmd + BSend selected object to back
Option + Shift + Cmd + BSend selected object one layer back
Shift + Cmd + FBring selected object to front
Option + Shift + Cmd + FBring selected object one layer forward
Option + Cmd + GGroup selected objects
Option + Shift + Cmd + GUngroup selected objects
Cmd + LLock selected objects
Option + Cmd + LUnlock selected objects
Shift + Cmd + MEdit image mask
Cmd + ReturnExit text editing and select its object
Shift + Cmd + VShow Choose dialog box for inserting object
Control + Option + Cmd + TDefine selected text as placeholder text
Control + Option + Cmd + IDefine selected image or movie as placeholder media
Option + Shift + Cmd + PDraw custom shape with Pen tool
Text Manipulation
¹Fn (twice)Start dictation
Shift + Right ArrowExtend selection one character to right
Shift + Left ArrowExtend selection one character to left
²Option + Shift + Right ArrowExtend selection to end of current word
²Option + Shift + Left ArrowExtend selection to beginning of current word
Shift + Cmd + Right ArrowExtend selection to end of current line
Shift + Cmd + Left ArrowExtend selection to beginning of current line
Shift + Up ArrowExtend selection to line above
Shift + Down ArrowExtend selection to line below
Option + Shift + Up ArrowExtend selection to beginning of current paragraph
Option + Shift + Down ArrowExtend selection to end of current paragraph
Shift + Cmd + Up ArrowExtend selection to beginning of text
Shift + Cmd + Down ArrowExtend selection to end of text
Cmd + BEmphasize or embolden selected text
Cmd + IItalicize selected text
Cmd + UUnderline selected text
Option + DeleteDelete word before cursor
Option + Fn + DeleteDelete word after cursor
Cmd + +Increase size of selected text
Cmd + -Decrease size of selected text
Option + Cmd + [Decrease space between selected characters
Option + Cmd + ]Increase space between selected characters
Control + Shift + Cmd + +Make selected text (or word at cursor) superscript
Control + Cmd + -Make selected text (or word at cursor) subscript
Cmd + Shift + [Align selected text flush left
Cmd + Shift + \Center selected text
Cmd + Shift + ]Align selected text flush right
Option + Cmd + Shift + \Justify selected text
Cmd + [Decrease indent level of block of text or list item where cursor is placed
Cmd + ]Increase indent level of block of text or list item where cursor is placed
Cmd + KTurn selected text into hyperlink
Option + SpaceInsert non-breaking space
Shift + ReturnInsert line break (soft return)
ReturnInsert paragraph break
Control + OInsert new line after cursor, without moving cursor
Fn + Cmd + ReturnInsert page break
Control + TSwap characters on either side of cursor
Control + Cmd + DLook up selected word
Option + EscDisplay list of words to complete selected word
Cmd + ;Check spelling and grammar
Comments
Shift + Cmd + KInsert new comment box for selected text, object, or cell
Cmd + ReturnSave current comment
³Option + Cmd + KShow next comment
³Option + Shift + Cmd + KShow previous comment
Charts and Tables
Shift + Cmd + DToggle Chart Data editor
ReturnComplete cell entry and select cell below
Shift + ReturnComplete cell entry and select cell above
TabComplete cell entry and select cell on right
Shift + TabComplete cell entry and select cell on left
Arrow Key (when chart legend is selected)Move chart legend one point
Shift + Arrow Key (when chart legend is selected)Move chart legend ten points
Option + Up ArrowAdd row above selected cells
Option + Down ArrowAdd row below selected cells
Option + Right ArrowAdd column to right of selected cells
Option + Left ArrowAdd column to left of selected cells
Option + Cmd + ReturnSelect all rows that intersect current selection
Control + Cmd + ReturnSelect all columns that intersect current selection
Shift + Up ArrowSelect row/cell above selected row/cell
Shift + Down ArrowSelect row/cell below selected row/cell
Shift + Right ArrowSelect column/cell to right of selected column/cell
Shift + Left ArrowSelect column/cell to left of selected column/cell
Return (when cell is selected)Begin editing cell
Option + Cmd + UAuto-align cell content
Cmd + ReturnStop editing cell and select it
Cmd + Return (twice)Stop editing cell and select its table
Arrow Key (when table is selected)Move selected table one point or one screen pixel in specified direction
Shift + Arrow Key (when table is selected)Move selected table ten points or ten screen pixels in specified direction
Arrow Key (when cell is selected)Select next cell in specified direction
Shift + Arrow Key (when cell is selected)Extend cell selection by one cell in specified direction
Control + ReturnInsert line break (soft return) when editing text in cell
ReturnInsert paragraph break (hard return) when editing text in cell
=Open formula editor for selected non-formula cell
Control + =Edit cell formula
Option + Cmd + Left ArrowSelect first populated cell in current row
Option + Cmd + Right ArrowSelect last populated cell in current row
Option + Cmd + Up ArrowSelect first populated cell in current column
Option + Cmd + Down ArrowSelect last populated cell in current column
Option + Cmd + DeleteDelete selected rows
Control + Cmd + DeleteDelete selected columns
Control + Cmd + MMerge selected cells
Control + Shift + Cmd + MUnmerge selected cells
Option + Shift + Cmd + Left ArrowExpand current selection to include first populated cell in current row
Option + Shift + Cmd + Right ArrowExpand current selection to include last populated cell in current row
Option + Shift + Cmd + Up ArrowExpand current selection to include first populated cell in current column
Option + Shift + Cmd + Down ArrowExpand current selection to include last populated cell in current column
Control + Option + Cmd + Up ArrowToggle top border of selected cell(s)
Control + Option + Cmd + Down ArrowToggle bottom border of selected cell(s)
Control + Option + Cmd + Right ArrowToggle right border of selected cell(s)
Control + Option + Cmd + Left ArrowToggle left border of selected cell(s)
Cmd + \Enable Autofill mode
Option + Cmd + \Autofill from row above
Control + Cmd + \Autofill from column before
Pages-Specific Shortcuts
⁴Shift + Cmd + HHighlight selected text
⁴TabIncrease indent level of list item
⁴Shift + TabDecrease indent level of list item
Option + Shift + Cmd + EAdd an EndNote bibliography
Option + Cmd + AAccept change (when change tracking is on)
Option + Cmd + RReject change (when change tracking is on)
⁵Option + Cmd + BAdd bookmark
Shift + Cmd + LToggle layout
Shift + Cmd + IToggle invisibles
Shift + Cmd + TToggle comments pane
Shift + Cmd + WToggle word count
Control + Cmd + GOpen dialog box for switching to specific page
Numbers-Specific Shortcuts
Cmd + ReturnSelect table from cell selection
Shift + Cmd + \Show Tab Overview
Shift + Cmd + [Switch to previous sheet
Shift + Cmd + ]Switch to next sheet
Option + Shift + Cmd + [Switch to first sheet
Option + Shift + Cmd + ]Switch to last sheet
Control + Shift + Cmd + DInsert current date in selected cell
Control + Shift + Cmd + TInsert current time in selected cell
Shift + Cmd + RApply sorting rules
Option + Cmd + FEnable filters
Cmd + 8Collapse selected groups
Option + Cmd + 8Collapse peer groups
Option + Shift + Cmd + 8Collapse all groups
Cmd + 9Expand selected groups
Option + Cmd + 9Expand peer groups
Option + Shift + Cmd + 9Expand all groups
Keynote-Specific Shortcuts
Cmd + ASelect all object types in object list
Shift + Cmd + ADeselect all object types in object list
Cmd + ReturnSelect table from cell selection
Shift + Cmd + NInsert new slide OR
Add new master slide from Master Slides view
Shift + Cmd + HSkip selected slide
Shift + Cmd + EToggle Master Slides view
Shift + Cmd + PToggle presenter nodes
Shift + Cmd + LToggle object list
Shift + Cmd + 0Zoom to selection
Option + Cmd + 0Zoom to fit slide
Option + Shift + Cmd + 0Zoom to fit content (including objects on extended canvas)
Option + Cmd + PPlay slideshow
SpacePlay video during presentation
KPause or resume video
JRewind video one frame at a time when paused
LFast-forward video one frame at a time when paused
IJump to beginning of video
OJump to end of video
¹Shortcut is available only when the dictation feature is enabled under System Preferences > Keyboard > Dictation.

²Use shortcut multiple times to select more words.

³Shortcut also works with changes in Pages when change tracking is enabled.

⁴Shortcut does not work in table cells.

⁵Shortcut is not available for Page Layout documents.

Going Beyond the Basics in iWork Apps

Want more ways to improve your iWork experience? Explore these advanced tips for Pages, Numbers, and Keynote 18 Advanced Tips for Pages, Numbers, and Keynote Want to become more productive in the iWork suite? These advanced tips will help any Mac user create better documents, spreadsheets, and presentations. Read More .

Image Credit: Bram Naus on Unsplash

Related topics: Cheat Sheet, iWork, Office Suites, Pages.

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