How to Keep Your OneNote Notes Secret and Safe
However, if you are using it for highly sensitive documents, you need to take some precautions. You don’t want your details to fall into the wrong hands.
One of the best ways to keep your notes safe is to add a password.
Adding Passwords to OneNote
Unfortunately, you can’t add a password to entire Notebooks. Instead, you’re limited to notebook Sections.
Adding a password to a section is easy. Open OneNote and locate the section you want to protect. Right-click on the section’s name, then select Password Protect This Section.
A panel will open on the right-hand side of your screen. Click Set Password and enter your new password twice. Hit OK when you’ve finished. To remove the password, navigate to Password Protect This Section > Remove Password.
You can instantly lock all password-protected sections by pressing Ctrl + Alt + L or by right-clicking on a section and heading to Password Protect This Section > Lock All.
A Few Warnings
There are two things to be aware of before you start using passwords in OneNote.
First, Microsoft encrypts all password-protected sections. If you forget your password, Microsoft has no way to help you retrieve it and cannot unlock your notes. Make sure you use a reliable password manager .
Second, OneNote does not display any locked password-protected sections in search results. You need to unlock a section before its content can be scanned.
Are OneNote passwords a useful tool? Do you rely on them as part of your workflow? Or do you think constantly encountering locked notes is a hindrance to your productivity? Let us know your thoughts in the comments below.