How to Write a Cover Letter and Templates to Get Started
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When you submit a resume How to Get Your Resume Past the Applicant Tracking System How to Get Your Resume Past the Applicant Tracking System Nine out of every ten large companies now use a robotic Applicant Tracking System to screen your resume. We help you bypass their judgmental algorithms with simplification and keywords. Read More , do you always include a cover letter? In almost all cases, it is appropriate and wise. The letter allows you to introduce yourself, personalize your interest in the company, address points that do not belong on a resume, and make yourself stand out.

If you need a little assistance with writing your next cover letter, here are some tips and templates to help.

Customize Your Cover Letter

One of the first things to remember about writing a cover letter is that you should tailor it to the specific position. While using a template does help, you should always customize it for the job and company.

From The Wall Street Journal online:

“The cover letter is your introduction to employers. It should be a brief and direct note that’s tailored to the position and firm you’re targeting.”

You also want to choose the correct template for the letter. For example, some include salary requirements while others work better for the creative field.

Have a Solid Opening

Some sources say that if you start a cover letter by saying that you are applying for X job that you saw in X advertisement, it is a waste of text. Of course, you must state the position you are applying for. But be sure to stand out when you say why you want the job and why you are the right fit for it.

As writes:

“To grab a recruiter’s attention, a good narrative — with a killer opening line — is everything.”

You should think through your opening carefully and show your personality, but avoid corny humor. Be clear, concise, and confident.

Know the Company

Take the time to research the company you are applying at 5 Tips To Research A Company Before You Sit Down For A Job Interview 5 Tips To Research A Company Before You Sit Down For A Job Interview Companies aren't just looking for another grunt worker to add to their team - they want someone who's excited, motivated, and eager to contribute to said company's mission. You aren't the only one interviewing, so... Read More so that you can express how your experience can help. Plus, having knowledge of the company is ideal for when you land an interview.

As Harvard Business Review puts it:

“Hiring managers are looking for people who can help them solve problems… show that you know what the company does and some of the challenges it faces.”

When you have information about the company and their needs, you can then highlight your relevant skills and achievements to show why you are the person for the job.

End With Enthusiasm

In your final paragraph, include your contact information, express your enthusiasm, and state if you plan to follow up. offers this advice for the closing:

“If you will wait for their reply, tell them that. If you will be following up, tell them when they can expect to hear from you. Don’t drop the ball on your first promise to a potential employer, though.”

While your opening should grab their attention, your closing should also be strong and clear.

Other Tips

Here are additional tips to keep in mind when crafting your cover letter:

Start With a Template

While you will write your cover letter specifically for the job you want, a template can help you with the formatting 15 Business Letter Templates for Microsoft Word to Save You Time 15 Business Letter Templates for Microsoft Word to Save You Time Templates are time savers. Here we compiled 15 business letter templates, from letters of intent, via Thank You notes, to references. These templates will hep you communicate with confidence. Read More . This is also an important part of creating your letter so that it has a clean and professional appearance.

Keep It Simple

Microsoft Office online has one of the nicest selections of cover letter templates beginning with this simple design. Just swap out the text on the template with your own.

cover letter template simple office

Add Some Color

If you want a little splash of color on your cover letter, this next one from Microsoft Office is a good choice. Remember, a small amount of color is fine as long as you do not overdo it. If you prefer another color, Office also has green and blue options.

cover letter template violet office

Include Salary Requirements

For a cover letter in response to an advertisement asking that you include salary requirements, this template is ideal. The template includes language that addresses the salary, but you can adjust it, of course. This one also has clean formatting for displaying your experience as it relates to the job requirements.

cover letter template salary requirements office

Be Creative

If you are applying for a position that involves design or another creative field, you may prefer a cover letter to match, especially if you believe the hiring manager expects it. This one lets you express your creativity while still maintaining a professional appearance.

cover letter template creative office

Use a Style

Maybe you are looking for a particular style of cover letter. For instance, the Dublin design is often used for those lacking experience while the Chicago design is suitable for those with management experience. Each has different formatting to accompany the highlights of the style.

For eight free downloadable templates that include Dublin, Chicago, Milano, and Harvard, check out the selection from ResumeGenuis. You can download an entire pack from each design with various color options that include helpful prompts.

cover letter template chicago resume genius

Find Your Industry

When what you really need is a template plus a sample with helpful text for that specific position, review these options on You can download cover letter templates for jobs in nursing, education, retail, technology, business development, and other fields.

The sample text is provided to help you, but remember that you can change it easily to suit your skills and experience.

cover letter template sample

Ready, Set, Write

Hopefully, these tips and templates will help you on your way to a great cover letter that leads to an interview 3 Tips That'll Instantly Wipe Out Job Interview Anxiety 3 Tips That'll Instantly Wipe Out Job Interview Anxiety The hardest part of getting any job is usually the job interview. These three tips will help you get through the process unscathed, and with a new job. Read More . Just remember to use the letter to tell your story, briefly but with confidence.

Do you have cover letter writing tips that you would like to share? Maybe you have written something specific that helped you to stand out. Or perhaps you have read a cover letter that just blew you away. Share your thoughts with us below!

Image Credit: Rawpixel/Depositphotos

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