In 2014, the discontinuation of Google Calendar Sync left behind two orphans—Microsoft Outlook Calendar and Google Calendar. It was an instant blow to productivity for those who used both for smart task management. The good news is that you can still connect Outlook with Google Calendar.
The only question you need to ask is why.
Why Sync Microsoft Outlook With Google Calendar?
Keeping two different calendars can be a time suck. But there are some situations which make this handshake necessary. Is it any one of these reasons?
- You work in two jobs that use either one of the calendars.
- The two calendars might serve different purposes—maybe, one is a personal calendar and the other is for work.
- You travel a lot and trust Microsoft Outlook Calendar on the desktop more than the Google Calendar on the web. Though, Google Calendar can work offline too.
- You have set up a Google Calendar for collaboration on a special task and would like to see the information in Microsoft Outlook.
- Maybe, you just love calendars and can’t get away from them.
In the busy-ness of life, you would want to see the events in both calendars—together. Keep them synced. Use these third-party tools instead of the bygone Google official plug-in.
The Best Google Calendar Sync Replacement Tools
Keep Microsoft Outlook and the Calendar organized and it boosts your productivity on Outlook as you begin merging data with that in Google Calendar with these tools.
1. Calendar Sync for Outlook and Google Calendar (Free, Paid)
Calendar Sync (ver.3.9.3) is a software that allows you to set up one-way sync with either Microsoft Outlook or Google as master. The one-way limitation is removed in the Paid version. The free version also limits you to sync appointments and events within the last 30-days.
The Pro version ($9.99) allows you 2-way sync of all events and even use custom date ranges. The freedom to use multiple calendars and extra profiles is also an extra notch for the Pro version.
Both Free and Pro flavors are available as portable versions too. Let’s highlight the core features of the free Calendar Sync utility.
- Choose one calendar to sync.
- Sync Outlook Categories/Colors to Google Calendar.
- One-way sync supports deletions of duplicate events.
- Auto-sync, sync on schedule, and sync with custom date ranges.
- Match Outlook Reminder to a pop-up reminder in Google with sync.
- Automate the sync in the background for every 5 minutes or set a fixed time.
- Supports Google 2-step authentication, when enabled.
- Sync events and mark them as Private.
2. Outlook Google Calendar Sync (Free)
Outlook Google Calendar Sync (ver. 2.7.0 Beta) is completely free and supports two-way sync. This is the feature that hobbles the free face of the first software on this list. Download it as an installer or as a portable app. The sync tool works in all versions of Microsoft Outlook from 2003 to 2016 64-bit and Office 365.
You can carry all event attributes from one calendar to the other. Events can be merged with existing ones in one calendar. Also, get a prompt before the tool deletes a duplicate event.
The calendar sync tool is a better alternative for the privacy mavens. Events can be flagged as private. Even the words in a subject line can be masked if you have security concerns. You can also make it work behind a web proxy.
- Select event attributes to sync.
- Configure the frequency for syncing calendar updates.
- Set custom date ranges to cover all past and future events.
- Sync the default calendar or choose from the other non-default Outlook calendars.
- Full CSV exports of calendars are supported.
- Syncs recurring items properly as a series.
3. gSyncit (Paid, Trialware)
gSyncit (version 5.3.19) is a paid software that syncs Microsoft Outlook with a slew of productivity apps like Toodledo, Wunderlist, Evernote, Dropbox, and Simplenote. You can use this to sync with Google account calendars, contacts, tasks, and notes.
The trial version is limited to one Google and Microsoft Outlook calendar. And, you can just sync 50 entries and cannot sync deletions of any contacts, notes, or tasks. Automatic synchronization is also disabled. gSyncit works with Microsoft Outlook 2007, 2010, 2013, 2016, 2019 & Office 365.
- Available in both 32-bit and 64-bit versions.
- Sync Google event colors with Outlook categories.
- Experimental: Sync Outlook notes with Google Keep notes.
- Selectively choose to sync public and private appointments.
- Customize sync options to control how, when, and what you want to sync.
- Multiple account sync is supported.
Download: gSyncit for Windows ($19.99)
4. G Suite Sync for Microsoft Outlook (Google Apps Users)
If you are in a collaborative team, the G Suite is a recommended cloud productivity tool. The suite includes Gmail, Docs, Drive, and Calendar. The business software also gives you interoperability with Microsoft Outlook and additional security options like two-step authentication and SSO.
G Suite Sync for Microsoft Outlook (version 22.214.171.124) is the gangplank between both tools. It was earlier called Google Apps Sync for Microsoft Outlook.
A detailed comparison between both calendars is available on the G Suite support page.
- Sync multiple calendars to Google Calendar from Microsoft Outlook.
- Include events, reminders, descriptions, attendees, and locations.
- Share a calendar from Google Calendar with other Microsoft Outlook users.
- Free or busy status is synced across both calendars.
Microsoft Flow is designed to be the IFTTT killer. Like IFTTT, you can create automated workflows which connect two or more online services together.
Right now, there are a total of 240 connectors for different online services and one of them is the bridge between Google Calendar and Microsoft Outlook Calendar. There are separate connectors for Outlook 365 and Outlook.com
For Outlook.com: You can use the Google Calendar to Microsoft Outlook.com Calendar connector for syncing events between both. Or, use the Outlook.com calendar to Google Calendar connector for bringing a copy of an event created in the Microsoft Outlook Calendar to your Google Calendar.
The cloud connectivity of Microsoft Flow is a simple solution to keep both calendars synced across all platforms.
Sync Calendars With the Smartphone Apps
This will need a change in your calendar habit. But it gives you the simplest solution while on the move. Like most things these days, the solution sits in your hand 24×7. Your smartphone. Pick one of the three methods.
1. Use the Calendar Mobile Apps
Microsoft Outlook and Google Calendar both have apps for Android and iOS. Installing both apps is a simple solution, but with timely notifications and smart scheduling, you can configure both calendars for specific events.
Microsoft also introduced shared calendar support to its Outlook client recently. Now, your contacts can get access to specific Microsoft Outlook calendars too.
2. Use the Default iPhone Calendar
The Calendar app on an iPhone and iPad can display a combined Google Calendar and Microsoft Outlook Calendar.
Go to Settings > Passwords & Accounts > Add Account > Tap the Outlook.com logo.
Follow the same path to add Google Calendar.
Log-in to both and allow the sync. Any events added to either calendar will appear in your Calendar app.
Why Do You Use Two Calendars?
That’s the productivity question. Yes, it can help to keep all your calendars updated but isn’t it another overhead you have to handle? Both Microsoft Outlook and Google support multiple calendars, so using that option may be simpler to manage the events on two different services.
I suppose it comes down to productivity around your schedules and events. And, the leftover habits for a preferred calendar tool.
It’s always better to use one ecosystem. So if you are in Google and want to forward your Outlook Email to Gmail, here’s how you can do it.