How to Freeze a Part of a Word Document for Easy Reference
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thumbnail4A computer monitor gives us just that much finite space and not more. To hopscotch from one part to another part of a large document, involves a lot of vertical scroll.

You bet that anyone working on a large Microsoft Word document finds that irksome; especially when one needs to refer to a specific part of a document several times. So what do you do in this case? Open two instances of the same document?

MS Excel makes it easy with its longstanding feature to freeze rows and columns.


Could a similar idea be “˜imported’ into Word? I found the solution in Microsoft Word’s own team blog. And it was surprisingly”¦ quite easy.

The requirement”¦

Let’s say there is a figure, a graph, a chart or just some text that needs to be referred to while plotting the remaining document. Instead of scrolling to and fro, we want to freeze that part while working on the remaining document.

The method”¦

  1. Click on the View tab on MS Word 2007 ribbon menu.
  2. Click on the Split Window icon and position the split bar where just below the part you want to keep static. The Split window feature allows you to view different sections of the same window at the same time.


  3. With the document split into two panes, you can work on one pane while keeping the other pane static for reference. For instance, in the figure the top pane with the chart is kept static while the bottom pane becomes the work area.


  4. Click on each pane and use the View commands to change the view or the layout. For instance, you can keep the top pane in the Print layout, while working on the Web layout in the bottom pane. We can pretty much treat the two panes as two separate windows.
  5. The widow split can be changed back by clicking on the Remove Split icon or by double clicking on the split bar.

Simple needs sometimes beget simple solutions. It is the job of the View tab to make the job of screening a document easier. A feature used in the right place adds “˜very’ to the “˜easy’.

Did this tip help to solve a tiny little problem? If it did help to enhance your productivity, drop us a comment.

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  1. satish jain
    January 19, 2018 at 11:23 am

    thanks a lot for share this information !!

  2. Ebony S Clewis
    January 10, 2016 at 2:45 am

    There are so many comments here maybe the original question was answered but maybe not. I will make an attempt. I have Word 2010 and to make the header row of a word document repeat on multiple pages you (1) Highlight the row. (2) Click "Table Properties." (3) Go to the "Row" tab, and (4) Under options, select "Repeat as header row at the top of each page." Done deal!

    • Ebony S Clewis
      January 10, 2016 at 2:47 am

      Okay, so the original question was how to freeze a pane for reference. Well, I came here looking for what I described. Maybe it will help someone else!

      • Ajit Dubey
        April 8, 2016 at 7:24 am

        Completely agree.

  3. Larry Dimond
    August 5, 2009 at 12:44 pm

    Derrie, not all of us were born with all of the knowledge you were, so please allow us to obtain it the old fashion way. And by the way, I was looking for all of the tips that an expert like yourself surely would have put up on this site, but... So until you are willing to depart with some of your expertise in a civil manner, please find another site to vent your frustration at being unsatisfied in whatever way caused you to post your comment, because there are plenty of us who enjoy learning.

  4. kurt
    June 17, 2009 at 10:59 am

    regardless of whether or not people may already know about this feature, for Word and Excel both it is quite limited. 20 years ago on a non-graphics VAX monitor, i could split a "window" (don't recall the app, some standard thing like a debugger) and then split it again and again. sometimes i had 10 skinny splits, all precisely aligned to show what was needed. now that would be useful.

  5. Broughton
    June 17, 2009 at 9:00 am

    There is a small button for that right on the top of vertical scroller. Click and resize. It is there at least from Word 6.0

  6. Kuba
    June 17, 2009 at 8:47 am

    I guess.. Someone wasn't satisfied fully in the morning .. :)

    sometimes common knowledge isn't common use and it's good to be reminded of things like that.

    Chiill again...

  7. Derrie
    June 17, 2009 at 6:08 am

    I had to read this thing twice to believe it. Is this some kind of sick joke? This has to be one of the most ridiculous "tips" ever. "Importing" this feature into Word from Excel?! Split Window?! Hello! This is a standard, very basic feature of the program. Even bare beginners to Word know to use it. And it has been since version 6! That's right, 16 years! Which I have to believe is older than the author. Did he just start learning about Word or something? Does he actually think users scroll up and down long documents over and over when they need to work on one area while referring to another? And I guess that little split marker on the vertical scroll bar is just there for decoration.

    Maybe as a follow-up, he can write an article about the secret "Save As" function. You know how frustrating it is to have to save documents always as just Word .doc files. Excel has the function to save spreadsheets in text format. Or even...gasp! html! Hmm..if only there were a way to "import" that function to Word, to be able to save documents as text files! Wow, that would be an awesome tip...such a handy function! Check the Word team blog and see if they've gotten around to including that feature (and see if they'll share the secret way to get to it).

    Truly ridiculous and worthless article. Beyond belief. MUO is generally awesome...hope this isn't an indicator of future quality.

    • francoamanda
      June 17, 2009 at 8:08 pm

      Did you forget to take your pill this morning? With concern for your mental health and overall well being, I recommend that you unsubscribe from this site and let us lesser beings learn a thing or two.

      Subscribing to this site has been the best thing that I have done for myself to stay current on many technical issues and to learn a bunch of things that otherwise I would have to read volumes before I found out exactly what I wanted.
      If it does not apply to you, just let it go. Even better, instead of using the time to needlessly criticize, use the time to write something that we can learn a thing or two.
      And do not forget to take your pills!

    • Saikat
      June 18, 2009 at 12:35 am

      Hi Derrie,
      It's great that you are aware about this tip. Maybe somebody isn't. Sometimes we miss the simplest of things don't we. I sometimes work on large research documents and it's a pain to continuously scroll across a 100 page document. That's where the utility of this tip was born from. And I found the solution in Microsoft Word's own team blog as I have mentioned. I guess they are all a bunch of 16 year old's. My point is simple - this site is meant for all...we are all here for knowledge and learning. Whether it be basic and inconsequential it is knowledge nevertheless. It's great that you like the site in general and don't get me wrong - we like dissenting voices :) It keeps us on our toes!

    • Deondra Edwards
      March 1, 2017 at 8:14 pm

      I did not know this. So I guess not everyone (like in your naive mind) knows how to do this ''mechanized'' process.

  8. rchard2scout
    June 15, 2009 at 9:11 am

    this is also possible in word 2003 (and probably earlier as well) by pressing CTRL + ALT + S

    • Saikat
      June 16, 2009 at 1:14 am

      Yes, it is. Thanks.

  9. qbaas
    June 15, 2009 at 8:26 am

    Check this picture for it's location

  10. qbaas
    June 15, 2009 at 8:25 am

    Or Even Simpler - just drag down holding to the SPLIT marker which is visible all the time:

  11. mwafi
    June 15, 2009 at 3:29 am

    i can't make static window.
    (both are copy from the other one)

  12. Tushar
    June 14, 2009 at 4:10 pm

    Awesome tip!