How to Back Up Your Gmail Account to YOUR Hard Drive
Whatsapp Pinterest
Advertisement

It’s true: Google’s suite of services holds the keys to your life. Apps like Gmail, Contacts, and Keep have almost entirely replaced the need for a traditional address book and paper diary.

Given how much of your life sits in the cloud, wouldn’t it be sensible to back it all up occasionally? Your productivity would grind to a halt if you lost access to every contact and every item on your agenda.

If you want to create a backup your Gmail, you have many approaches available to you. You could use Google’s native tool, you could rely on a third-party app, or you could take a customized approach

In this article, we’ll look at all three approaches to backup your Gmail in more detail.

How to Back Up Gmail Using Google

Google’s native tool is effective if you’re happy with a ZIP file of all your emails in the MBOX format. If you’re looking for something more nuanced, it might not be satisfactory.

Oddly, Google’s native tool isn’t even found within Gmail. Instead, you will have to log into your Google account at myaccount.google.com.

Once you’ve logged in, use the panel on the left-hand side of the screen to navigate to Personal info & privacy > Control your content.

Download your Gmail data

In the Download or transfer your content section, find the Download your data box and click on Create Archive.

Google will let you select the apps to include in your archive and, where appropriate, will let you select the specific data in each app using the dropdown menu.

We’re only interested in backing up Gmail, so click on Select None at the top of the screen, then scroll down and slide the toggle next to Gmail. You can either download all your email data or use the drop-down menu to select specific labels.

Select specific Gmail labels

When you’re ready, click on Next. You will need to decide whether you want the backup in ZIP or TGZ format, a maximum size for your archive, and how you want to receive the backup (email, Drive, Dropbox, or OneDrive).

Finally, click on Create Archive.

Create Gmail archive

Note: If you want to back up your contacts in VCARD, HTML, or CSV format, you can use the steps detailed above and slide the toggle next to Contacts before creating your archive.

Third-Party Apps

A few third-party apps are also worth considering. Here are three of the best. Note: When you’ve finished using a third-party app, make sure you revoke its access to your Google account.

1. UpSafe (Windows)

UpSafe

UpSafe is a no-frills, easy-to-use Windows app. It’s completely free.

Download the app to your computer, and you will be able to schedule backups, archive inboxes, manage your backup history, and filter your emails so you only backup the content you really want.

If you like the app, you might also appreciate UpSafe’s Google Account, Office 365, and Multi-Account plans. They all cost $24 for a year if you pay annually.

Download: UpSafe (Free)

2. Mail Archiver X (Mac)

Mail Archiver X

If you’re a Mac user, the best tool at your disposal is Mail Archiver X.

It’s a set-and-forget-about-it app, meaning that once you have got it up and running for the first time, it will keep making backups on the schedule you determine.

Features include one-click archiving on individual emails, multiple export formats (including PDF), and support for Gmail, Exchange, Apple Mail, Eudora, Outlook, Entourage, Powermail, Postbox, and Thunderbird.

You can enjoy a 12-day free trial of Mail Archiver X. It includes all the features of the full app, making it great for a one-time backup. After the trial expires, you will need to pay $39.95 for a license.

Download: Mail Archiver X ($39.95)

3. Gmvault (Windows, Mac, Linux)

Gmvault

Technologically proficient readers should check out Gmvault. It’s a highly flexible command-line script written in Python. It means you won’t have the luxury of a fancy user interface.

However, if you spend some time learning how to use the app, it’s probably the best solution on this list.

It can run backups on schedule, it encrypts all the files it creates, and it can restore emails to your Gmail account at a later date. Gmvault can also download specific subsets of your emails.

Download: Gmvault (Free)

Alternative Methods

We’ll conclude with a few ways to back up your Gmail account that you might not have considered.

Email Forwarding

A simple-but-effective solution is to simply set up a rule in your Gmail account which forwards every email How to Auto-Forward Emails to Multiple Addresses in Gmail How to Auto-Forward Emails to Multiple Addresses in Gmail Gmail makes it easy to automatically pass emails on to others, but with a few filters, you can send those emails to multiple people at once. Read More you receive to a secondary email address.

It’s rudimentary, but it means you won’t have to fiddle about with third-party apps, massive ZIP files, and endless formats. You’ll also be able to take advantage of all the typical webmail tools like search, filters, and flags.

Of course, you can make the forwarding rule as complex as you wish. For example, you could choose to only forward emails from your colleagues or only emails which contain a photo.

The method does have some disadvantages. For one, you’ll have to keep an eye on the amount of remaining storage in your secondary email. You also won’t be able to back up existing emails using this method; you will only have a record of emails you receive going forward.

Use IFTTT

IFTTT is the easiest way to get apps and devices working together. It’s most well-known for its seamless integration with smart home The 10 Best IFTTT Recipes to Use With Your Wink Hub The 10 Best IFTTT Recipes to Use With Your Wink Hub Do you run your smart home using a Wink Hub? These 10 IFTTT recipes can make your home run more effectively (and creatively) than ever. Read More products, but it’s also a phenomenal productivity tool Enhance Your Gmail Experience With These 9 Great IFTTT Applets Enhance Your Gmail Experience With These 9 Great IFTTT Applets Gmail and IFTTT combine to give you the most productive email experience ever. Read More .

You can find lots of recipes which you can repurpose into backup tools. For example, you can archive emails from a specific address to a Google spreadsheet, automatically sync starred emails to Evernote, or save any email attachments to Google Drive.

IFTTT

Use a Desktop App

Users increasingly overlook desktop email clients in favor of web clients, but they’re missing out You Should Ditch Webmail for a Desktop Email Client If... You Should Ditch Webmail for a Desktop Email Client If... A few years ago, webmail was all the rave. Wonder whether it's time to switch back to a desktop email client? Look no further. We show you the merits of a local mail service. Read More . Desktop clients are typically a lot more feature-rich than their online counterparts.

One aspect in which desktop clients excel is email backup. You can make your client retain a local copy of every email in your inbox. Some of the best desktop clients The 5 Best Desktop Email Clients That Don't Cost a Dime The 5 Best Desktop Email Clients That Don't Cost a Dime You need a desktop email client to handle your incoming mail? Here are the best desktop email clients you can use for free. Read More include Mailbird, Thunderbird, and eM Client.

How Do You Back Up Your Gmail Data?

We’ve given you a broad overview of ways you can back up your Gmail data:

  • Use Google’s native tools
  • Download third-party apps
  • Create a secondary email address
  • Try IFTTT
  • Set up a desktop email client

Now we want to know how you back up your Gmail account. Which apps do you use? What makes them so unique? You can leave all your tips and suggestions in the comments section below.

Explore more about: Data Backup, Email Tips, Gmail.

Enjoyed this article? Stay informed by joining our newsletter!

Enter your Email

Leave a Reply

Your email address will not be published. Required fields are marked *

  1. sohail roshni
    August 1, 2018 at 10:22 am

    But the issue is to save copies of your incoming and outgng email, with same labels, in another account:

    I need record of all received and sent mail without drafts chats etc.

    If you want a complete mirror of your gmail in another location, then the only way to do that is to set up an email client on your computer with an IMAP connection to gmail.however this doesnt deal with the chat issues.
    sohail roshni

    • Julie Jones
      November 4, 2018 at 11:23 am

      I guess, the application you are trying on doesn't let you select the mail folders before archiving. I use Mail Backup X and it lets me archive folders of my choice. I keep the Junk folder out of my archives.

  2. Mick
    March 29, 2018 at 2:04 am

    OK, but how would a person 'RESTORE' the email from a backup?
    A back up is completely useless unless it can be restored at a later date.

  3. Ric
    March 15, 2018 at 4:22 pm

    Hello Everyone
    Are you in need of some digital evidence to backup your claim about your cheating spouse.
    Need to gain access to their mobile phones undetected ?
    Know who and What they are talking about on social media
    Complete Access to Targets Phone; Whatsapp; Facebook; Email account.
    Recover and retrieve deleted and lost files
    I once got help from spyfix-6-gmail-dotcom
    True and Reliable Hack Expert.

  4. Renato Fried
    March 2, 2018 at 5:02 pm

    Thanks in favor of sharing such a good thinking, piece of writing is fastidious, thats why i have read it fully

  5. Vallie Loughman
    March 2, 2018 at 8:00 am

    Appreciation to my father who told me about this webpage, this weblog is in fact amazing.

  6. Numbers Ridgeway
    March 2, 2018 at 4:19 am

    I believe this is among the so much vital information for me. And i am happy studying your article. But want to commentary on some basic things, The web site taste is wonderful, the articles is actually great : D. Good process, cheers

  7. JB
    March 2, 2018 at 2:37 am

    "Backup" is a noun - like "The backup is old and moldy". "Back up" is a verb - as in "Back up the freaking files". Please be mindful of this for the rest of your life...

  8. Jaclyn Mercado
    March 2, 2018 at 12:56 am

    Awesome! Its genuinely awesome paragraph, I have got much clear idea regarding from this piece of writing.

  9. Curt Corey
    March 1, 2018 at 8:22 pm

    Hurrah, that's what I was looking for, what a information! existing here at this web site, thanks admin of this site.

  10. Royce Parenteau
    March 1, 2018 at 3:21 pm

    This is my first time pay a visit at here and i am in fact impressed to read everthing at one place.

  11. Mikayla Crawley
    March 1, 2018 at 3:06 pm

    Thanks a lot for sharing this with all folks you actually know what you are speaking about! Bookmarked. Please additionally seek advice from my web site =). We could have a link exchange contract among us

  12. Henrietta Horner
    March 1, 2018 at 3:01 pm

    Hi there, You have done an incredible job. I will certainly digg it and personally recommend to my friends. I am confident they will be benefited from this website.

  13. Hilton Nord
    March 1, 2018 at 2:18 pm

    There is definately a great deal to find out about this issue. I love all of the points you have made.

  14. Rosemarie Scanlon
    March 1, 2018 at 12:02 pm

    If you want to take a great deal from this paragraph then you have to apply such strategies to your won blog.

  15. Jerri Yabsley
    March 1, 2018 at 11:17 am

    naturally like your web-site however you have to take a look at the spelling on quite a few of your posts. A number of them are rife with spelling issues and I find it very troublesome to inform the reality however I'll certainly come again again.

  16. Johnathan Tulaba
    March 1, 2018 at 10:56 am

    Hi mates, how is the whole thing, and what you would like to say about this paragraph, in my view its genuinely awesome for me.

  17. Micheline Danford
    March 1, 2018 at 10:28 am

    you're truly a just right webmaster. The web site loading velocity is amazing. It kind of feels that you are doing any unique trick. Moreover, The contents are masterwork. you've performed a great job on this topic!

  18. Micheal
    March 1, 2018 at 9:27 am

    LongPathTool is best Software to solve the issue. Give it a try

  19. Micheal
    March 1, 2018 at 9:25 am

    LongPathTool is best tosolve this issue. Please try

  20. Albertina Dresner
    March 1, 2018 at 7:49 am

    Hi, this weekend is nice designed for me, for the reason that this occasion i am reading this impressive informative post here at my house.

  21. Nairatips
    October 6, 2016 at 10:32 am

    This article really helped me backup all my gmail emails right from when i started using it which was back in 2009.

  22. JR
    July 3, 2016 at 1:52 pm

    Application-specific password required: https://support.google.com/accounts/answer/185833 (Failure)
    I am getting this message
    what to do?

    • Anonymous
      August 31, 2016 at 2:50 am

      You might have to create an App Password in order for the gmail-backup application to work