Productivity

How to Auto-Forward Emails to Multiple Addresses in Gmail

Sandy Writtenhouse Updated 24-03-2020

Gmail’s forwarding feature makes it easy to automatically pass emails on to other accounts without any effort on your part. With Gmail’s filter feature and a few extra steps, you can also automatically forward emails to multiple accounts.

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How to Set Up Gmail Forwarding

The first step is to set up the email forwarding which is simple to do on the Gmail site.

  1. Click Settings (gear icon) and choose the Forwarding and POP/IMAP tab.
  2. Click the Add a forwarding address button and enter the email address. This will send an email to each address you add.
  3. You’ll need to confirm you own the account by clicking the confirmation link in the email or entering the confirmation code you receive on the Forwarding and POP/IMAP tab.

Gmail Add Forwarding Email

Simply repeat this step for each email address that you want to automatically forward messages to.

Create a Filter

Once you add and confirm each of the forwarding email addresses, you can create a Gmail filter for the messages you want to include. With the filter feature, you can automatically forward emails with a specific subject line, from a certain sender, or with particular keywords.

You can set up the Gmail filter easily using the link in the Forwarding section where you set up the email addresses.

Gmail Add ForwardingE mail Filter Link

Alternatively, you can head to the Filters and Blocked Addresses tab and click the Create new filter link at the bottom.

Then just fill in the criteria for the emails you want to forward and when you finish click Create filter.

Gmail Create Filter Forward To

Forward the Emails

The next step is to apply the forwarding addresses as the action for the matching emails. Check the Forward it to box, select an email address from the dropdown menu, and click Create filter.

Note: You can also click the link to add another forwarding address here.

Gmail Filter Forward To

Unfortunately, because of the way that Gmail forwarding currently works, you will have to repeat this step for each email you want to forward to, even if the criteria is the same.

For doing more with Gmail, take a look at these helpful, lightweight Gmail tools 5 Lightweight Gmail Tools That Solve a Few Pesky Problems Are you happy with the standard set of features in Gmail? Or do you look for more solutions? Here are a few Gmail apps for you. Read More or our power user guide to Gmail The Power User Guide to Gmail This free Gmail Guide is for those of you who already use Gmail as an email client and want to take maximum advantage of its many productivity features. Read More .

Explore more about: Email Tips, Gmail.

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  1. Jodi
    April 5, 2019 at 6:43 pm

    It won't let me choose more than one forwarding email address, even though I've saved several in my Settings > Forwarding tab.

    I'm trying to create a filter that will forward certain emails that come all the time for the same group of people.

  2. Kjetil Nesjan
    September 3, 2018 at 6:01 pm

    Hi!
    So how do I forward all email to multiple email addresses?

    I'm unable to select more than one address.
    Do I have to use filters and if so, how would You set up a filter for forwarding every email?

    • Jason Stinnett
      February 25, 2019 at 2:07 pm

      You have to use filters for all addresses past the first.

      Here's where things get a little tricky. We want to capture every email, but Google makes us filter based on *something.* So we use a workaround.

      At the bottom of the filter screen there is an option to filter based on size. Set that to greater than 0 bytes. All emails will be at least 1 byte, so your filter will catch every email!

      • amterpsy
        April 23, 2019 at 8:28 pm

        BOOM!! You rock. This thing was giving me ALL kinds of fits. That is a clever work-around. Thanks!

      • Rudolf
        August 12, 2019 at 8:03 am

        excellent. it works!
        I am just not sure if the forwarding must be active, or only the filters are needed.
        I want to delete the emails in the forwarding inbox; at the moment I am leaving the forwarding active.

      • Kathy
        August 25, 2019 at 6:40 pm

        This works like a charm! I had to go back to the Forwarding and POP/IMAP settings to disable the Forwarding rule I had set up after Step 1, and then created a filter for each and every email address I wanted to forward to.

        (Rudolf, it appears that the forwarding should not be active; in my experience, email was forwarded to the filter-rule addresses, but not to the "forward all mail to" address. I disabled that, and added that one address to its own filter. et voil!)

        Thank you for the work around, it was brilliant!

      • Beau
        November 5, 2019 at 12:24 pm

        Thank you so much - I was having issues with emails sent bcc to the group address. Using the set to greater than 0 bytes has solved this.

      • Beau
        November 5, 2019 at 12:27 pm

        Thank you so much - I had been struggling to get emails sent as bcc to the group address. Your 'greater than 0 bytes' filter solves this.

        Many thanks