Home Network Tip: How to Share Files & Folders Between Windows User Accounts

Brad Jones 30-09-2015

Today, many of us use a thumb drive or email to transfer files between computers mere meters away from one another — but there’s a better way. Network file transfers may take a few minutes of setup, but it’s well worth having invested that time in the long run.


Whether you use Windows system tools or a third party service like Dropbox Make Dropbox Even More Amazing with These Time-Saving Shortcuts If you have trusted Dropbox with your files, you might as well do all you can to get more out of it. Begin by trying out the awesome shortcuts listed here. Read More , a network file transfer procedure can save you time on a daily basis. Follow these pointers, and you’ll be up and running in no time at all.

Native Windows Sharing Solutions

You don’t have to engage a third party solution to share files and folders on your home network. Windows provides these natively. Here’s how to set them up.

Using a Homegroup on Windows 7 / 8 / 10

If the computers you need to share files between are all on Windows 7 or a more recent version of the operating system, you can use a Homegroup to facilitate the process. First, take care of the physical networking of the devices Everything You Need to Know About Home Networking Setting up a home network is not as hard as you think it is. Read More , if you haven’t done so already.

The next step is to open Homegroup, the quickest way of doing so being simply to search for it. The application will then take you through the procedure to create a Homegroup for your network, deciding which devices and folders you want to share with the other computers on your network.



You’ll be given a password to use when you’re joining the Homegroup from other systems. Once that’s running, you’ll have access to the folders each use sets up as being shared. Simply drag and drop the desired files into that folder to begin transferring them between devices.

Using Workgroups to Share Between All Version of Windows

It may well be the case that there’s a holdout using Windows Vista or even XP on your network. While there are plenty of reasons to upgrade to a more modern version 10 Compelling Reasons to Upgrade to Windows 10 Windows 10 is coming on July 29. Is it worth upgrading for free? If you are looking forward to Cortana, state of the art gaming, or better support for hybrid devices - yes, definitely! And... Read More , that might not be possible in certain circumstances, so fortunately there’s a workaround that allows for files to be transferred between more up-to-date machines and the outdated contingent.

The key to getting the first part of the procedure correct is choosing a Workgroup name. The default is different across different versions of Windows, so it’s best to choose something memorably to avoid tripping yourself up later. To find the Workgroup name in Windows XP, right-click My Computer and select Properties. The information will be listed under System Properties > Computer Name.

If you’re using Windows Vista or newer, right-click Computer and select Properties. The Workgroup will be detailed in the Computer name, domain and workgroup settings section — navigate to Change Settings > System Properties > Computer Name > Change.


Further Setup for Homegroup and Workgroup

Whether you used a Homegroup or a Workgroup, there might be some more setup that you need to complete before your network is ready to begin sharing. First, make sure that your firewall  has the correct ports open to facilitate sharing — if you use Windows Firewall, this will be done automatically, but Microsoft offers a full list.

You may also have to enable some other options to carry out the type of sharing desired. If you’ve changed your network location to Home or Work, then Network Discovery will already be enabled, but otherwise it’s well worth turning it on now. Likewise, File Sharing will be automatically enabled as soon as your try and share a file in Windows 7 or above, but other versions need the switch flipped manually.

advanced settings

In Windows 7 and above, you’ll access these options by searching for Network and Sharing Center in the Taskbar. Select Change advanced sharing settings, and use the appropriate section to edit options for the desired network profile.


Network Discovery, File Sharing, and Public Folder Sharing options are all found in this menu, and you’ll want to enable all three to make file sharing as easy as possible. However, take care only to do this on a network that you trust 8 Tips for Online Safety Used by Security Experts Want to stay safe online? Then forget everything you think you know about passwords, antivirus and online security because it's time to be retrained. Here's what the experts actually do. Read More , and that isn’t publicly accessible without a password.

Sharing via the Cloud

The easiest way to share files and folders between computers is a cloud service like Dropbox or OneDrive, and depending on the scope of your usage, you might have to pay a monthly subscription for access to the service. If this is a problem, there are free alternatives listed below — they might just take a bit more legwork to get up and running.

Computers running on the same network can take advantage of the LAN Sync functionality that Dropbox offers. Rather than uploading and downloading from the web, this allows networked computers to transfer over their LAN connection, which makes for a much faster process.



To enable this option, click the options cog on the system tray icon for Dropbox and select Preferences. Then navigate to Bandwidth > LAN Sync and tick the required box. Now, so long as you and the other user both have a network connection and Dropbox accounts, you should be able to transfer large files quickly and easily 4 Best Apps for Sharing Large Files Instantly With these apps, sharing large files with someone in a split second will be the easiest thing you've ever done. Read More .

Sharing Files over Your Local Network

Similar to Dropbox’s LAN Sync, BitTorrent Sync (our BitTorrent Sync review From Pirate Darling To Dropbox Alternative: BitTorrent Sync Lets You Keep Your Files Synchronized Across Machines Cloud-based file sync services are easy to use and work well, but your privacy may or may not be your first priority. Not to mention the fact that these services always come with a storage... Read More ) lets you synchronize files and folders between computers. However, it does so directly between devices and can work entirely on your local network, bypassing any limitations of cloud storage, particularly limited storage space. With BitTorrent Sync you can automatically sync an unlimited amount of data 3 Great Ways to Automatically Backup and Sync Your Data on Android Don't lose your data! Make sure you're keeping it all backed up. For that, let us help you out. Read More .

Install BitTorrent Sync on the two computers you wish to keep in sync, add folders to sync, set permissions, generate a link, key, or QR code, and share it with the target device. Once the target device connects, the folder will be kept in sync, privately, using device to device communication over your LAN network. With this method you can selectively share specific folders with different people.

BitTorrent Sync

BitTorrent Sync is available for free. The Pro version adds selective sync, the power to change folder access permissions, and other advanced features starting at $40 per license for an individual user.

What Is Your Preferred Sharing Method?

Do you have a top tip for sharing files on a local network? Are you struggling to perform this task and looking for assistance? Join the conversation in the comments section below.

Related topics: Dropbox, File Management, File Sharing, Windows 10, Windows 7, Windows 8, Windows 8.1, Windows Vista, Windows XP, Wireless Sync.

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  1. Mary
    February 12, 2017 at 3:37 pm

    This was an excellent article, detailed and informative. I'm still deciding on an option to share folders between a Win7 and Win10 computer. These instructions will help facilitate my decision.

    • katan
      August 15, 2017 at 9:49 pm

      just use mac ,windows iphone android linux ,only on lan just awesone

  2. Michael Scott
    January 5, 2017 at 5:57 pm

    Your video in this "tutorial" generates the error, "This video is private".
    Really? Not very tutorial then.

    Also, in your description of the BitTorrent Sync utility/program/whatever, once you done all the " add folders to sync, set permissions, generate a link, key, or QR code, and share it with the target device. Once the target device connects, the folder will be kept in sync, privately, using device to device communication over your LAN network.".......doesn't this all such seem/sound like a duplication of setting up plain old ordinary "File Sharing" between two computers on your own home network......using native Workgroup or Homegroup?

    Not sure I get the point.

  3. Saurabh
    December 10, 2016 at 3:28 pm

    Stopping windows search helped me. Now the disk usage is 0%.Thanks a ton.

  4. Karan Sheth
    November 15, 2016 at 5:14 pm

    Thank you so much....the above mentioned techniques worked....i was having a lot of problems with my hard drive

  5. Anonymous
    October 2, 2015 at 6:05 am

    Homegroup and Dropbox.

  6. Anonymous
    October 1, 2015 at 3:04 am

    Thanks for your suggested methods !