How to Handle Thousands of Emails Using 3 Tips and Tools

Joel Lee 07-03-2017

Tim Ferriss, best known for authoring The 4-Hour Workweek among other self-help books, deals with thousands of emails every day. Even on the worst of days, I barely have 100 emails to get through and that still takes up a ton of time. How does Tim Ferriss do it?


As it turns out, he has a few tips and tools that can shave off a lot of time.

  1. Boomerang — A service that integrates with Gmail and allows you to schedule automatic follow-up emails according to certain parameters that you set, and it also allows you to schedule emails to be sent at a future time.
  2. The Email Game [Broken URL Removed] — A service that prevents you from looking at your inbox. Instead, it forces you to deal with your emails one by one and doesn’t let you ignore them. You have five seconds to decide what to do with an email, and if you want to reply, you have three minutes.
  3. Star and Archive — Every so often, go through your inbox and Star any that are important, then Archive the rest. This is a great way to reach and maintain “inbox zero.” 4 Simple Steps to Achieving & Maintaining Inbox Zero in Gmail Read More

Between those three tips and tools, Tim Ferriss can get through all of his emails in record time. Note that this advice is helpful even if your daily influx is only 100 or even 10 emails, but it’s obviously more valuable when you have more emails to chew through.

In addition, you should check out these tricks to become a Gmail power user 13 Quick Tricks and Extensions to Become a Gmail Power User If you are a Gmail user, you have an endless stream of tricks and extensions to make the best of it. We'll explore some of the best of them in this article. Read More , these tips for reducing email stress 6 Simple Tricks to Reduce Email Stress Dealing with email is the best part of my day. Said no one ever. You need all the tips you can get to manage your email inbox? We can help you out! Read More , and these important email security tips 8 Essential Email Security Tips You Should Know by Now Everyone should know these essential email security tips and put them in practice to protect their most important accounts. Read More .

How do you deal with massive amounts of email? Know of any specific tricks or services? Share your thoughts with us down in the comments!

Related topics: Declutter, Email Tips, Gmail, Productivity.

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  1. Luke Schnoebelen
    March 8, 2017 at 9:27 pm

    I created rule in both Outlook and Gmail called 'Robots' and any email with the word 'Unsubscribe' or the phrase 'If you no longer wish to receive these emails' gets routed to the Robots folder. This eliminates about 60% of the email I get in a day but is 98% of the email that is not important to my work or my daily life. I check the folder one or twice a day to make sure I didn't miss anything. This is an awesome way to make sure you only see the emails from people you know in your inbox.