Great Time Saving Tips For Managing Email in Windows 8

Tina Sieber 09-07-2013

Windows 8 Mail AppWe all need to manage emails How To Email Like A Pro There are a lot of factors that play into email efficiency – not just writing the emails, but setting up the inbox, managing emails, knowing when to check emails, and more. Boosting email efficiency means... Read More . Some of us receive hundreds or thousands of them in multiple different accounts every day. Depending on the volume of messages you need to process, this can be a tedious task. Hence, a good email application and a few tips&tricks to save time can significantly increase your efficiency.


With the Windows 8 Mail app Email Goes Modern: Three Windows 8 Email Apps With your shiny new Windows 8 device or upgrade booted up, tiles gleaming at you and winking with useful information, you might take a few moments having a look around before you get the chance... Read More , Microsoft introduced an application that actually makes managing emails very easy and convenient. The interface is visually pleasing, simplistic, intuitive, and yet the app is surprisingly comprehensive. When was the last time you heard so many good things about a Microsoft product?

For those of you using Windows 8 and looking for an application to manage multiple email accounts, give the native Mail app a try and consider the following tips&tricks to save time wile managing your emails.

Manage All Your Email Accounts With Windows 8 Mail

Managing multiple accounts from one app saves time because you have everything in one central location. Switching between email accounts in Windows 8 Mail is very convenient and more pleasant than jumping back and forth between browser tabs. Note that the Mail app not only supports Microsoft email accounts, such as Hotmail or Outlook, you can also add any account that supports IMAP IMAP vs. POP3: What Is It and Which One Should You Use? If you have ever set up an email client or app, you will have certainly come across the terms POP and IMAP. Do you remember which one you chose and why? If you are not... Read More , such as Yahoo, Google, and many others.

Windows 8 Mail App Overview

To add accounts, go to the Mail app, bring up the Charms bar on the right, go to Settings, open Accounts, and Add an account. Select the account and proceed with setting it up. Repeat these steps for any additional accounts.

Add An Account To Windows 8 Mail

If you run into any issues with the Windows 8 Mail app, be sure to refer to my Windows 8 Mail app troubleshooting How To Set Up & Troubleshoot The Mail App In Windows 8 Windows 8 features a pretty slick Mail app. If you thought it only supported Microsoft accounts, such as Hotmail, Windows Live, or Outlook, you were wrong. The Windows 8 Mail app lets you add any... Read More article that addresses some common issues.

Pin Individual Mailboxes To Start Screen

When you have added several email accounts to the Windows 8 Mail app, it makes sense to individually pin them to the start screen. Each tile will show the number of read emails for the respective account. A large tile will also display sender, subject, and an excerpt of unread emails. The advantage of having separate tiles for each account is that you can go straight to each mailbox from the start screen.

To pin a mailbox to your start screen, open the Mail app and look for the list of your email accounts in the bottom left. Select the account you want to add to the start screen, right-click or press & hold to bring up the menu, and pick Pin to Start.

Pin Mailbox to Start Screen

Repeat the above steps for your other accounts until all of them appear on the start screen.

You can also enable notifications to receive an additional cue about incoming emails, which is a popup in the top right of the start screen along with a sound. These notifications must be enabled for each account separately. Go to the Mail app, open the Charms bar, go to Accounts, open settings for one of the accounts, scroll all the way down and set the option Show email notifications for this account to On.

Use Keyboard Shortcuts In Mail App

When you use the Mail app on a desktop without a touch interface, there are three keyboard shortcuts Every Windows 8 Shortcut - Gestures, Desktop, Command Line Windows 8 is all about shortcuts. People with touch-enabled PCs use touch gestures, users without touch devices must learn the mouse shortcuts, power users use keyboard shortcuts on the desktop and novel command-line shortcuts, and... Read More you must know to work more efficiently 10 Tips To Help You Email More Efficiently The best advice I have heard about email and email productivity is – don’t answer emails first thing in the morning. It is a bit paradoxical but true that email and productivity are at loggerheads... Read More .

Windows Mail Keyboard Shortcuts

  • [CTRL] + N to compose a new email
  • [CTRL] + R to respond to an email
  • [CTRL] + D to trash an email

If you want to work entirely with keyboard commands, the [TAB] key, as well as the [UP] and [DOWN] arrow keys combined with [ENTER] will be your friend when switching between accounts, folders, emails, and options.

Check out our Windows 8 Keyboard Shortcuts Windows Keyboard Shortcuts 101: The Ultimate Guide Keyboard shortcuts can save you hours of time. Master the universal Windows keyboard shortcuts, keyboard tricks for specific programs, and a few other tips to speed up your work. Read More cheat sheet for more handy time savers.

Writing Emails Faster

As you are composing an email, you might want to save the draft, add an attachment, or format the text. You can quickly bring up the Options bar at the bottom of the screen by clicking the [Menu] key — that’s the often neglected key between [ALT GR] and [CTRL] on the right-hand side of your keyboard. The Options bar also comes up when you highlight text. Use the [TAB] key to switch between items.

Windows 8 Mail Options Bar

When you need to write a lot with a touch-only device, consider connecting it to an external keyboard to bring your writing back up to speed. You may also want to literally improve your touch-typing skills or — in the more traditional sense — learn how to type with 10 fingers Learn How to Touch-Type With These 8 Top Tools & Tutorials Learning how to touch type could mean the difference between 10 words a minute to more than 40. That could also mean the difference between adding half a day to your productivity. Or, more than... Read More .


For me the Windows 8 Mail app — once set up — was a surprisingly smooth experience. The interface removes clutter and lets you focus on what matters — communicating. By adopting a few keyboard shortcuts, you can breeze through your emails without ever taking your hands off the keyboard.

What is your experience with the Mail app and do you have any other time saving tips for managing emails?

Explore more about: Email Tips, Time Management, Windows 8.

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  1. Tedfroscrubs
    November 14, 2013 at 9:08 am

    Just a quick rant, and not original I know. I HATE Windows 8. I exchange a lot of emails with other researchers and want a quick and easy way to save them all on my hard drive. With Outlook Express that was possible. Windows 8 doesn't allow Outlook Express. If I want to save my emails properly I have to open them all, copy and paste onto a Word doc then file that. A real backwards step for anyone who uses the Internet for serious research purposes (and I don't mean Wikipedia). DOH!!!!!!!!

  2. black on black
    August 25, 2013 at 11:08 am

    My email in Win8 is black on black! Can't read my email.

    • Tina Sieber
      August 25, 2013 at 5:44 pm

      That's rather strange. Has it always been like that? Did you change your Windows 8 theme?

      • black on black
        August 25, 2013 at 9:20 pm

        How do I change my windows theme?

        I have changed the wallpaper images several times.

        • Tina Sieber
          August 26, 2013 at 5:02 am

          I'm just trying to find out what you might have done.

          So was it always like that or was your Windows Mail inbox / email readable at some point?

          Did you try to update the app?

  3. black
    July 22, 2013 at 8:40 am

    Why this application not present to windowsphone 8?

  4. not bill
    July 9, 2013 at 6:21 pm

    Too bad they force you to make a useless MS mail account before you can add your own mail settings. Just let me do what I want with my software MS, I really hate having to jump through your hoops all the time