Use Google Forms To Collect Contact Info On A Mobile Device

how to use google formsIf you belong to a group or organization which still collects contact information during an event or meeting using the traditional pen and paper method, it’s time to get into the digital age.You don’t have to go far for the solution.

Using Google Forms, you can collect names, emails, and other contact information on your computer or mobile device that supports mobile browsing. All the data is saved to a spread sheet which can be used for various purposes.

Creating a Form

To create a Google form, sign into your Google account and click on Documents in the menu bar. Next, click the Create button and select the Form tool.

how to use google forms

You can add various types of input data items to your Google Form, e.g., Text boxes, Multiple choice responses, Choose from a list.

google forms mobile

Click on the Add item button in the Forms editor and familiarize yourself with the type of items available. Before you get started with the layout of your form, outline on a separate sheet of paper the type of information you want to collect.

The “Multiple choice” and “Choose from a list” items work especially well for collecting data from a drop down option, rather than requiring responders to type out information.

google forms mobile

Of course, you will also want to collect simple contact information (e.g. name, email, phone number) using text boxes. Keep in my mind, however, if you plan to collect information during an event or meeting, keep your data collection as simple and minimal as possible so that it takes maybe less than 30 seconds for a form to be filled out.

Selecting Theme

Collecting data using a Google Forms is much better and faster than trying to do so on a spread sheet, though the data you collect ends up in spread sheet. To enhance the form, you should use one of the supplied background themes.

google forms mobile

Select the Theme button and choose from about 100 different themes. If none of them fit your organization or club, simply go with the graphic free Sample or Plain Form. To change a theme, click the Apply button. (Unfortunately, there doesn’t seem to be a way to add your own custom image/background.)

Publish Form

Notice at the bottom of the Google Form editor you can click the assigned URL to see how your form will look. You can embed the form How to Add a Google Docs Contact Form to Your Blogger Blog If you are a Blogger user, you may have occasionally wondered, "How can I make one of those crazy-cool contact forms that all the other blogs in the world have?" Fortunately, if you are also... Read More into your website, but for our purposes in this tutorial we focus on using the form to collect information during an event or meeting.

To use the form, simply go to your Documents folder and click on the title of the form in your Docs menu. The form will consist of a spreadsheet. Click on the “Form” the menu bar, where you edit, view, send or embed the form in a webpage.

google docs forms mobile

Click on “Go to live form” to open it again in your web browser. Because the form is web based, it can be opened on a mobile device as well, with a Wi-Fi or 3G connection. Simply send and open the URL on device(s) you want to use it on. The form can be used simultaneously on more than one device.

google docs forms mobile

Using the Spreadsheet

Google Forms saves data to a spread sheet, so you can export that data, say as a CSV file and then import it into an Address Book, save or print it out as a PDF, or use it in OpenOffice.

how to use google forms

Google Forms saves you time in collecting, managing and using data. It’s a free service, making it less expensive than  similar costly services. Let us know what you think of Google Forms and how you’re using it.

For other Google doc related article, start with this:

Along with Google Forms, check out additional mobile form makers The 4 Best Free Form Makers for Android and iPhone Looking for free mobile form maker apps? These choices for Android and iOS let you create, edit, and view form responses anywhere. Read More for creating forms anywhere.

Explore more about: Contact Management, Google Docs.

Whatsapp Pinterest

Enjoyed this article? Stay informed by joining our newsletter!

Enter your Email

Leave a Reply

Your email address will not be published. Required fields are marked *

  1. Vignesh Manickam
    December 8, 2016 at 9:37 am

    Now you can use Google forms in android using 'Forms (Google Forms)' app.

  2. Trey Wodele
    June 4, 2012 at 8:20 pm
    • Bakari Chavanu
      June 20, 2012 at 9:49 pm

      Trey, when it comes to public eduction, passwords, and the like, I assume it gets very tricky for Google. I'm not defending their practice or terms of agreement, because I haven't investigated it enough. Also, I think there's always a risk when using online or even third part applications for collecting data. I used Bento for the iPad to collect several names at an event, and when I tried to sync that data, it all got deleted for some reason. So yes, I would take precaution when using this technology. Test it out several times before using it with data that is really important to you.

  3. Martin Baker
    May 1, 2012 at 9:07 am

    google forms work ok on google mobile sites but the pararaph text box throws the form out of the screen area.

    Can this be edited ?

    • Bakari Chavanu
      June 20, 2012 at 9:43 pm

      Hmm, sorry Martin, that I'm just now seeing your question. No, I'm not sure why the the text box throws the form out of the screen area. Maybe if you send me a screen shot (use the email attached to my byline name) I can get idea of what it looks like.

  4. slywlf
    April 18, 2012 at 4:53 pm

    Interesting, but considering Google's recent changes as far as privacy - as in there is none! - I would not be happy having anyone listing me on one of these spreadsheets. Call me old fashioned, but I already have Facebook on lockdown - no apps, total friends only and log off when I leave, I only log into Google when I need to check my gmail accounts, and I now use Ghostery full time. This sounds like a back window into other peoples privacy.

    • Bakari Chavanu
      April 22, 2012 at 5:37 am

      Yep, something worth considering.