Get to Inbox Zero with These 8 Amazing Android Apps

Andy Betts 12-07-2016

Inbox Zero sounds like an impossible dream. The idea that you can keep your email inbox empty just doesn’t sound realistic 5 Action Steps for Curing Your Inbox Zero Email Frenzy Inbox Zero is one of the most popular buzz words. To truly solve your email issues you need to go beyond Inbox Zero and address the underlying problems. Read More amidst the constant deluge of mails that we all receive.


But it isn’t. There are many tools for Android phones that will help you take care of those LinkedIn reminders 6 Reasons You Should Be Using LinkedIn: How It Helped Me You've seen the word "LinkedIn". What is this social network for professionals actually for? Could it be that you're missing out? Read More and Amazon recommendations, while ensuring you never miss that important message from your boss.

In this guide we’ll take a look at eight apps that can help you tame your inbox once and for all.

1. Gmail

Recommending the Gmail app may seem a bit obvious as you probably use it already. But do you use it in the most effective way?

There are so many things you can do to improve Gmail. You can ensure that you’re using Tabs, which sort your emails into categories (and highlight the most important ones), and you can then create filters 10 Email Problems You Can Solve with Gmail Filters An overflowing inbox driving you crazy? Do you want to through your inbox faster than ever? Try some of these brilliant Gmail filters to see the difference. Read More to automatically archive certain categories. You can also use Labels to further organize your inbox Rediscover Gmail Labels and Finally Tame Your Inbox There are plenty of tricks to deal with email overload, but there's one right under your nose that you might not be using: good old Gmail labels. Read More , or create filters to move or delete messages 10 Email Problems You Can Solve with Gmail Filters An overflowing inbox driving you crazy? Do you want to through your inbox faster than ever? Try some of these brilliant Gmail filters to see the difference. Read More before you even see them.

Gmail for Android Tips

You have to set up a lot of this on the desktop, but there are some tricks that make the Gmail app work better too. You can browse through your inbox quickly by opening one email and then swiping left to open the next, like you’re reading a magazine.



You can search your emails easier by using operators How Search Engines Work & Ways to Improve Your Search Results Tired of searching a bunch of times to find what you want? Here's how search engines actually work and what to do to make your searches faster and more accurate. Read More . For instance, searching android in:sent will search for messages containing the word android in your Sent folder. You can find a full list of Gmail operators here.

And if you’re a member of mailing lists, or are being cc’d into group conversations that you’re not a part of, you can hit the Mute button to automatically archive any new messages in that thread.

Download: Gmail (Free) on the Play Store


2. Widgets for Gmail

If you’re happy with Gmail and don’t want to switch to another email app, then you can improve it further by installing Widgets for Gmail.


This small group of widgets includes a full screen inbox showing all your messages, or just those from specific categories. When tapped, mails open within the widget itself, so you can mark them as read, archive, delete them, or reply without ever needing to open the full Gmail app.

There are also replacement icons that include an unread count badge to illustrate how far away you are from reaching Inbox Zero.


Download: Widgets for Gmail (Free) on the Play Store

3. Notifly

One of the core principles of Inbox Zero is that you should deal with your emails as quickly and efficiently as possible. In particular, this means responding immediately to any email that can be answered in less than two minutes. This is a job made much easier by Notifly.


Notifly intercepts notifications from apps like Gmail and Inbox (plus many other popular messaging apps 5 Best Free Messaging Apps for Android Need a free way to send messages to friends and family with your phone for free? Check out these apps. Read More ), and shows them in a small bubble on top of your current app. They will even show up on your lockscreen. From there, you can reply directly or dismiss or ignore messages if you don’t want to be interrupted.


Notifly is great for shorter, text-based conversations, but if you have a longer message, you might still have to open it in your email client to deal with. Either way, it’s a useful enhancement to Android’s built-in notifications system.

Download: Notifly (Free) on the Play Store

4. Inbox by Gmail

Google’s other email app, Inbox, completely rethinks how email should be handled 10 Super Efficient Ways Inbox by Gmail Saves You Time Inbox by Gmail is Google's most recent approach to email organization and management. It can give you a simpler email workflow. Find out if Inbox by Gmail can be the better choice for you. Read More . It completely does away with the traditional, never-ending lists of subject headers to organize your messages in a more intelligent way.



Despite the name, Inbox doesn’t actually feature an inbox in the traditional sense. Instead, it shows you groups of emails bundled together first by time — emails received today, yesterday, and so on — and then by category or subject. It is the Tabs feature in Gmail taken to its logical conclusion.

In many cases the app will also work to ensure you don’t have to read some emails at all. It scans messages and brings any relevant content to the front — attachments, order tracking information, and links to online content are just a few examples of things you can view with a single tap, without ever needing to open the email it was included in. It also learns as it goes, so the more you use the app, the better it gets.

Download: Inbox by Gmail (Free) on the Play Store [No Longer Available]

5. Microsoft Outlook

If you’ve ever used Outlook on the desktop 10 Quick Tips to Get Better at Outlook Are you using Outlook to its full potential? Become an Outlook master with our selection of less commonly known tips and tricks and watch your productivity take off. Read More , you probably think of it as adding to your email burdens, not solving them. But Outlook on Android is different; it’s actually pretty good.

outlook 2

The app works with all your email accounts and has built-in contacts and calendar features, so it can function as a replacement for the Gmail app. The “Focused” inbox cleverly enables you to skip the junk and only ever see important messages.

Best of all is the ability to schedule emails by swiping them to the right. This removes the message from your inbox, and it will only reappear — with a new notification — at the time you choose.


It may not get you to Inbox Zero, but scheduling really helps make email less intrusive, especially when that work message comes in on Friday night and you can bump it to Monday morning with just a simple swipe.

Download: Microsoft Outlook (Free) on the Play Store

6. Boxer

Boxer is an awesome app built to help you get through your email as quickly as possible. It has all the same swipes and gestures that every other email client has, but it turns them into the focal point of the app.

So while Gmail and the rest only allow you to swipe away one email at a time, in Boxer you can select multiple messages and swipe them all together.


And while those other apps mostly limit the swipe functions to deleting, archiving, or scheduling, Boxer lets you choose from 11 functions and assign to them four swipe gestures (a long and short swipe left and right).

These functions range from the basics like archiving and deleting, to turning emails into To Do list entries or forwarding them to your Evernote account, and even to sending pre-composed quick replies — you’ll never need to write another “Thanks!” email again.

Download: Boxer (Free) on the Play Store

7. WeMail

Like Inbox, WeMail takes a different approach to email. But this app doesn’t group your messages by subject or category; it groups them by sender. It’s email reimagined as a messaging app, and it works rather well.


The inbox is still ordered chronologically, and conversations are kept in their own threads, but they are all kept together under the sender’s name. This makes it easy to instantly check your previous interactions with business contacts, ensure that emails from friends or family don’t get lost in the noise, and to archive every message from a sender in a single swipe.

WeMail also filters social and promotional emails automatically, and it lets you view any attachment you’ve been sent with a single button tap. It also strips out a lot of the HTML formatting in emails, so you can get to the content of the message straight away.

Download: WeMail (Free) on the Play Store


IQTELL is a single app If Your Inbox Is Out of Control, IQTELL Might Be the Answer If you've ever tried to get to "inbox zero," you know that it can feel like a monumental task. There's a new mail client that aims to change this. Read More that combines two of the biggest productivity concepts: Inbox Zero and Getting Things Done Get Things Done: 10 Inspiring Videos To Boost Your Productivity Instead of you going through each video channel on YouTube, we thought we'd ease the burden and recommend a few choice clips that will tell you how to boost your productivity. Read More .


The idea is that you don’t leave anything in your inbox untouched — everything must be turned into a GTD task like an Action (a To Do list item, essentially) or a Project (a multi-task job that can contain Actions). Or, they should be forwarded to your Evernote account, or archived, deleted, or replied to. And this can all be done with the usual swipe gestures.

IQTELL is an app for the hyper-organized, and is an essential tool for everyone who loves Getting Things Done Organise 2015: Learn The Martial Art Of Getting Things Done [Stuff to Watch] Ever wonder why the successful, over-achievers always seem to keep a cool head? Read More .

Download: IQTELL (Free)

Your Tips for Inbox Zero

Email is one of the oldest parts of the Internet, and in many ways one of the worst. It’s intrusive, and there’s just too much of it. But it doesn’t have to be like that. By switching to a different email app, one that suits how you work, or by just learning to set up your current app better, you can bring it under control in no time at all.

What are your tips for achieving Inbox Zero? Do you have a favorite email app for Android? Share your thoughts in the comments below.

Explore more about: Email Tips, Gmail, Google Inbox.

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  1. LocoVibe
    February 21, 2017 at 7:47 am

    Everyday, without a hassle, I have Inbox Zero. I created a filter to move all the incoming emails to Trash instantly. If I'm expecting an email, it will land in the Trash of course, but I know, where to find it ;-) Only my contacts with e-mails have the opportunity to land directly in Inbox itself.

  2. Anonymous
    July 13, 2016 at 7:02 pm

    Love Cloud Magic. Ability to schedule notifications when to remind about an email. Always you to filter unread, and integrates directly with evernote, trello, todoist, and more for project management. Worth it's own review.

  3. m-p{3}
    July 12, 2016 at 9:09 pm

    Inbox is really great to maintain a "Zero Inbox". I often kept an email unread just in case I didn't want to forget to do it, but it became a burden.

    The option to schedule (or snooze) an email and get reminded at a more convenient time or location helps me figure out if I forgot to take action on something.

    • m-p{3}
      July 12, 2016 at 9:12 pm

      I forgot that I also use Outlook for my work email and use the same method to keep my mailbox clean. Scheduling an email to specific time is great, but it's unfortunately less flexible than Inbox (can't set a "Morning", "Afternoon", and "Evening custom times, as my schedule is a bit offset to normal work hours), and it doesn't give the ability to schedule an email based on location, which I could use for stuff that are tied to when I go to a different site to fix things).