Internet Productivity

How to Generate Pro Email Signatures for Free

Nancy Messieh 07-09-2017

Creating a professional email signature 7 Tips for Creating the Perfect Professional Email Signature We've written a lot about how to email like a pro, but one aspect that's regularly overlooked is the email signature. Here's how to set up the perfect professional email signature. Read More can be daunting, from figuring out which details to include to how to format it. But with the right online tool, the process can be extremely easy. That’s good news because email signatures are perfect for sharing contact information and promoting your company.


One of the easiest and most straightforward (and completely free!) tools is MySignature. There are no upgrades you have to pay for, no extensions you have to install, and you don’t even have to create an account to use the service.

MySignature has five small tabs where you can fill in your information. These tabs are:

  1. General: Name, phone, mobile, website, Skype, email, and address.
  2. Photo: Upload a photo, which you will have to crop into a 1:1 image.  You can adjust its size and shape (square, rounded corners, or circle).
  3. Company: Company name, position, and department.
  4. Style: Choose a theme color, text size, and typeface. Typeface choices are limited to Georgia, Arial, Courier New, Lucida Console, and for reasons we cannot understand, Comic Sans.
  5. Social: Add buttons to 12 online platforms including Facebook, LinkedIn, Twitter, Instagram, and YouTube.

There are also five templates to choose from, some of which override some of the style options. The templates change the placement of the social media icons and the formatting of your text.

How to Generate Pro Email Signatures for Free MySignature

Once you’ve got your signature looking how you want it, you can simply copy and paste it into the email program or platform of your choice. We found that some of the formatting such as font size was lost in desktop apps like Outlook, but worked flawlessly in online options like Gmail.


Adding a few additional features, like the ability to add custom fields (e.g. for disclaimers) or some basic HTML, would make MySignature an even more handy tool to keep in your online arsenal. But even without, it’s excellent.

What information do you think should be in an email signature? What tools do you use to create your email signatures? Let us know in the comments. 

Related topics: Email Signatures, Email Tips.

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  1. Crista S
    October 6, 2017 at 3:15 pm

    Thanks for this! I played around with it a bit in an Outlook message to tweak a few things then a quick copy & paste to Signature. Professional looking sig is now mine :)

  2. Bred Garetty
    September 18, 2017 at 12:48 pm

    This service doesn't work in Outlook!!

  3. Bred Garetty
    September 18, 2017 at 12:47 pm

    This service doesn't work in Outlook, I not recommended to use this raw service

  4. Dr. Frank Buck
    September 9, 2017 at 8:31 pm

    Glad a found this article. I created a new email signature in less than 5 minutes. The process was simple. There is no "watermark" advertising the company or any other negative.