How to Find Every Microsoft Office Keyboard Shortcut You Could Ever Need

Ben Stegner 21-09-2015

If you haven’t noticed, we’re big fans of keyboard shortcuts, and you should be too. With a little practice, you can even navigate Windows without the mouse Navigating Windows with Keyboard Shortcuts Alone You might know lots of keyboard shortcuts, but did you know you could get around Windows without your mouse? Here's how. Read More – it’s definitely worth taking the time to get a few in your memory! Although we’ve compiled the ultimate keyboard shortcut list Windows Keyboard Shortcuts 101: The Ultimate Guide Keyboard shortcuts can save you hours of time. Master the universal Windows keyboard shortcuts, keyboard tricks for specific programs, and a few other tips to speed up your work. Read More , indexing every single shortcut by hand would be daunting.


Instead, today we’re going to employ a trick inside Word that will list every shortcut out for you – nothing knows its own shortcuts better than the program itself, right? Here’s how to get a master list of keyboard shortcuts for Word and your other favorite Office programs.

A Note on Add-ins

Add-ins can boost your Office experience (check out the best ten add-ins for Excel Power Up Excel with 10 Add-Ins to Process, Analyze & Visualize Data Like a Pro Vanilla Excel is amazing, but you can make it even more powerful with add-ins. Whatever data you need to process, chances are someone created an Excel app for it. Here's a selection. Read More ) beyond what you get from a stock copy. However, they might also cause stability issues with Word, and more importantly to this discussion, change default keyboard shortcuts.

If you want to run vanilla Word to ensure that none of your add-ins slap their shortcuts into your master list, there are two ways to launch the program in Safe Mode, which disables add-ins.

The easier way is to search for the program How To Search Better & Faster On Windows 8 Windows 8 search features are quite robust once you get used to them. You can use modern and desktop approaches to search your computer and the Internet. Find out more! Read More , and when its icon appears in Windows Search, hold CTRL while clicking it. You’ll be asked if you want to launch in Safe Mode; choose Yes and proceed.



If you want to do it the “geeky” way 6 Clever Windows Tips & Tricks For Geeks Windows is a complex beast. It never ceases to amaze us just how much you can do with it. Here are some Windows tips and tricks you might not know, yet. Read More , you’ll need a few more steps. First, find out where the program executable lies on your PC. To do this easily, search for its executable name (winword.exe), right-click on its icon, and choose Open File Location. Then simply copy its path in the navigation bar of Windows Explorer. If you’re on a 64-bit system, the location of these executables for Office 2013 will likely be the below line:

C:\Program Files (x86)\Microsoft Office\Office15\winword.exe


After copying the file path, open a command prompt The Windows Command Prompt: Simpler And More Useful Than You Think The commands haven't always stayed the same, in fact some have been trashed while other newer commands came along, even with Windows 7 in fact. So, why would anyone want to bother clicking the start... Read More , type a double quote (which you’ll need since “Microsoft Office” and “Program Files (x86)” contain spaces), then right-click and Paste the location. To finish, type another quote to close the path, then a single space, followed by /a. If you’re following from above, the command you’ll type for Word is

"C:\Program Files (x86)\Microsoft Office\Office15\winword.exe" /a

This launches Word with no add-ins. You can then close the command prompt and proceed. If you want to check what add-ins you’re using out of curiosity, head to File > Options > Add-ins to see the full list.


Word Keyboard Shortcuts

Most people use Word in some way, (especially since you can get it for free Yes, Get Microsoft Word for Free: Here's How Don't want to pay for the full Microsoft Word experience? Here are some ways on how you can use Microsoft Word for free. Read More ), so it’s a great place to start your shortcut list collection.

A List of All Shortcuts

To quickly open up the list of available macros, use a shortcut (the irony): ALT + F8, or View Tab > Macros > View Macros. Once there, change the Macros in: box to Word commands. From the long list that comes up, you want to choose ListCommands and Run it.


Now, you’ll have to choose whether you want your list to include all Word commands, or just the current keyboard options. Unless you want a completely exhaustive sheet, Current keyboard settings is the better option. The full list generates a massive 76-page document that will probably end up being utterly confusing instead of saving you time Using Microsoft Word? Here's How To Become a Time-Saving Ninja Over the years, Microsoft Word has become one of the best word processors in the world. I'm sure there are people out there that disagree - particularly Linux or Mac folks who would really rather... Read More , plus it’s full of empty commands that haven’t been assigned to anything.


The 10-page list of frequent commands, i.e. current keyboard settings, is much more digestible. Once you’ve created it, simply run through the above process to export to a PDF and you’ve got a personal list you can reference anytime!


If you’re wondering how to best print or save the above list, jump to the end of the next section for tips on how to print to PDF The 6 Best Tools to Print to PDF PDF printer tools let you save any file you can print as a PDF. Here are some of the best PDF printer apps for Windows 10. Read More .

Printing Custom Shortcuts

In case you ever need a list of shortcuts that you or someone else created manually, use this method to print custom shortcuts Set Up Custom Shortcut Keys in MS Word & Make a Cheat Sheet Read More .


First, open a new Word document and go to the File menu in the top-left corner. Next, you need to head to the Print tab – yep, we’re skipping straight to printing! You won’t have to worry about typing anything out yourself this time.

Once you’re in the Print section, you’ll need to switch to an option that you’ve likely never seen before. Under Settings, the first option probably says Print All Pages. Click that list, and change it to Key Assignments, which is near the bottom.


Now, you’ll need to choose where you want to send the list; make your selection under Printer. You could physically print your document if you’d like to hang it as a reference by your desk, but going paperless The Future Is Here - Your Guide to Having a Paperless Life Today Paperless – a term that is used quite often now days. But what does it mean? And to what extent does it apply? Certainly we all still use paper to some degree despite the advancements... Read More is a better option here since you can’t lose a PDF and it won’t waste ink or paper.

As we’ve discussed before, you really don’t need Adobe Reader on your computer This Is Why You Don't Need Adobe Reader Adobe Reader is bloated, slow, and a liability. In short, it's unnecessary. Do you need a PDF Reader at all? We show you how to open PDF files without Adobe Reader. Read More ; it shows its uselessness here as you’ll need another tool to print to PDF. If you’re using Windows 10, you can simply select the new Microsoft Print to PDF printer. Otherwise, Foxit Reader, a light alternative to Adobe Reader 6 Light Alternatives to Open Office and PDF Files Don't clog your system down with superfluous bulk. For the occasional viewing of PDF and Office files, you can use compact apps and you might not need any additional software at all. Read More , will do the job just fine. Once it’s installed, you can choose it as your printer option, then Print will send it off. Pick a save location and file name, and we’re done with step one.


Other Programs

Unfortunately, this little trick doesn’t work in any other Office program, just Word. This is a shame, as this auto-list saves you time and comes right from the program, so you know it’s correct. However, all is not lost. The best option if you need a similar list for other programs is to export a list from the Web to a PDF. Here’s everything you’ll need for that.

First, locate a master list of keyboard shortcuts for the Office program you want. Using an official Microsoft list is a good idea, as they’re pretty exhaustive and less likely to contain errors. You can find them within Help (press F1 while in the application) or at the following pages:

Once you’re on the appropriate page, simply press CTRL + P to bring up the Print dialogue. Here, you can choose to make the document grayscale or change other options as detailed in our top webpage printing tips Top Tips & Tools to Help With Printing Webpages No matter how hard you try to go paperless, sometimes you just need to print that webpage. It might be for directions, an article for class, a handout for a meeting at work, etc. As... Read More . Like Word’s process, you can either physically print or send to a PDF. These four pages have between 8-22 pages, so take that into account if you’re planning on printing them.

If you’d prefer a more barebones text version of the page, you can press CTRL + A to select the entire webpage and paste it into Word, then remove any images, trim unnecessary text, or change the font size before you export to PDF. Or you could use a tool like PrintWhatYouLike to create a printer friendly version 3 Easy Bookmarklets to Print Nice Looking Web Pages Without Craplets Printing information from the web is often a challenge because websites are plastered with sidebars, images, advertisements, and other unprintable elements. What makes a website look fantastic is a real drag when printing because all... Read More of the website you’d like to print.

Repeat this for each program, and you’ll have a nice collection of PDFs ready to be referenced! If you’d like to mark them up or send them to friends, Google Drive can power up your PDFs 10 Tips to Do More With Your PDF Files on Google Drive Google Drive is a full-featured office suite. Some of its key features include the PDF capabilities built into the cloud app. Read More .

The Power of Lists

Now you have handy, customized lists for your favorite Office keyboard shortcuts. With Office 2016 on the horizon A Microsoft Office 2016 Preview: Smart & Subtle Changes Office 2016 for Mac was just released and the Windows version will follow in the fall. We show you the new look and features of the world's most popular productivity suite. Will you upgrade? Read More , there will be even more features to dig into, so you might have to re-do the list soon if you upgrade! Regardless, committing to learning a handful of shortcuts each week or day will do wonders for your productivity, and in no time you’ll be zipping all over your documents, spreadsheets, and presentations without using the mouse.

Looking to be even more productive with Office? Check out hidden Word features to make your life easier 10 Hidden Features of Microsoft Word That'll Make Your Life Easier Microsoft Word wouldn't be the tool it is without its productive features. Here are several features that can help you every day. Read More , or take a step back with ten simple Office ’13 tips that you might have overlooked 10 Simple Office 2013 Tips That Will Make You More Productive MS Office skills remain entrenched in the top common skills employers look for. So, be more savvy with these ten simple Office 2013 tips and grab more free time around the watercooler. Read More .

What are your go-to shortcuts when working in Office? Do you use a lot of custom combinations, or are you fine with the stock keyboard assignments? Leave a comment and tell us how shortcuts help you!

Image Credit: comically long to do list by Aleutie via Shutterstock

Related topics: Keyboard Shortcuts, Microsoft Office 2013, Microsoft Office 2016, Microsoft Word.

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  1. Anonymous
    September 22, 2015 at 8:13 pm

    This article concerns Office for Windows, not Office. What about OS X version?