How To Access Hotmail Email Messages from Your Gmail Account

Jack Cola 05-07-2009

How To Access Hotmail Email Messages from Your Gmail Account gmail iconIf you spend a lot of time on the web, either for leisure or work, you may find yourself having a lot of email accounts. I know I do. I have heaps that I regularly check; work, websites, personal. But I found myself wasting so much time logging in and logging out of Hotmail and Gmail individually just to check my emails. I decided I had to do something.


What I first did, was to download Mozilla Thunderbird. I set up of all my Hotmail and Gmail accounts and it worked very well. But if I was away from my desktop computer for a while, I found I was going back to my old ways. Thankfully, Gmail had a solution.

To simplify the whole process, the answer was to make one of my Gmail accounts my main email account. Then, forward all my emails, including those in my Hotmail email account, to that Gmail account. This way I would be able to access hotmail email from Gmail. However, this is not a simple as opening Hotmail, go to options and click forward. The problem is, Hotmail only allows you to forward emails to the following domains:,,, or a Windows Live Custom Domain.

how to access hotmail from gmail

Below, I am going to show you how to download Hotmail emails to Gmail.


What you have to do then is go to Gmail ““> Settings”“> Accounts and there will be an option that allows you to download mail from other accounts.

How To Access Hotmail Email Messages from Your Gmail Account gmailmaildownload

Type your email address, and then click next. You will then be prompted to enter your username, password, select your POP server and choose some other options for your mail settings in Gmail.

How To Access Hotmail Email Messages from Your Gmail Account gmailpopsettings


Use these settings to add a Hotmail email account:

  • POP server: (Port 995)
  • User name: Your Windows Live ID, for example
  • Password: The password you usually use to sign in to Hotmail or Windows Live

Once you are done, click on Add Account. If you want to send email from the account you just added, make sure you click “˜Yes. I want to be able to send mail as”¦”. This allows you select an email address from a drop-down box.

How To Access Hotmail Email Messages from Your Gmail Account gmailpopsend

So now, all email received from your other email accounts will be downloaded to your Gmail Account. This allows you to access all your emails in one easy location.


If you only have one Gmail Account and a lot of Hotmail accounts, I’d suggest to forward all your Hotmail account mail to one Hotmail Account as this forward is done almost instantly. The other advantage is if you have a lot of mail, downloading your mail to Gmail will be much quicker as it only has to connect to one account.

So now we have solved the problem of accessing all your mail in one location. But how do we now access these emails offline? If all our emails are being forwarded to one account, how do we split them up? I’ll cover this in my next post. Watch out for it.

Want to learn to be a Gmail ninja and have all the skills necessary to manage your emails? Check out other MakeUseOf posts on Gmail.

What do you use to aggregate your emails to one location? Any alternative ways to access Hotmail emails from Gmail. Do you use a web app that you can trust to access your email accounts or do you prefer a “hack” like this? Let us know in the comments!


Explore more about: Email Tips, Gmail.

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  1. Carol Kelly
    February 2, 2018 at 12:05 am

    If I had known how stupidly convoluted Hotmail has become I would never have linked it to major accounts. It is a nightmare to access on Android...or anywhere for that matter.

  2. Kat
    January 25, 2017 at 10:02 am

    I've been wanting to do this for ages as I have soooo much trouble signing into my hotmail every time I go to a different country.
    I've followed your steps, (my account is not but it won't accept the It's says
    "There was a problem connecting to Server returned error. We were unable to locate the other domain. Please contact your other provider".

    Do you have any advise?

  3. S.E.Biggs
    October 15, 2016 at 2:27 pm

    Surly there must be some easier way to set spam file than going through all this system

  4. Ian Green
    June 1, 2015 at 9:25 am

    I know this post is 6 years old, but I'm still hoping you can help... I've tried adding a Hotmail account to my gmail, using the settings you listed (which also auto-complete in Hotmail) but when I click on 'add account' I get an error message: "Server denied POP3 access for the given username and password." I've tried everything I can think of, but always the same error.

    • Joel
      January 11, 2016 at 1:42 am

      Ian, if you have two factor authentication on, you may need to generate an "app password" and use that in the password section instead of your normal password.

    • Swai
      July 6, 2016 at 8:00 am


      (I tried replying to your post a second ago, but it doesn't look like it took...)

      I just ran into the same issue.

      It looks like MS did a gradual migration of Hotmail accts to the Outlook pop servers (even though the web app has been active Hotmail for awhile now).

      Here's the solution that worked for me --

      1. Enable POP access in

      See the section -- 'Apps that support POP and IMAP' > 'Enabling POP access in' in the linked article below:

      2. Update the Hotmail acct POP details in Gmail Settings

      Per the same article, section 'Apps that support POP and IMAP'
      POP server name:
      POP port: 995 (remains the same)

      Hope this does the trick for you as well.

  5. Rika
    October 25, 2009 at 12:54 pm

    Jack Cola, I just realized I was looking over the "Import mails and contacts" section instead of "check mail using POP3". Now my gmail is working well just like what you've said.

    Thank you so much for the trick and the rapid response.

  6. Rika
    October 21, 2009 at 3:51 am

    Since gmail said that mails from hotmail will be kept imported withtin the next 30 days, for all you that have been using it for a longer period have you found it stopped importing or will it run smoothly by the POP3 trick?

    • Jack Cola
      October 21, 2009 at 5:04 am

      Hi Rika, where does it say that?
      I have Gmail downloading my Hotmail emails via POP3, since before I wrote this article, and it still downloads my emails from Hotmail. So yes, the POP3 will do the trick and runs smoothly.

  7. james
    September 7, 2009 at 7:34 am

    ok, thanks for the reply jack.

  8. Jack Cola
    September 6, 2009 at 7:41 pm

    Hi James,
    I am not entirely sure about this. Since you are still logging in to download your emails, I would say no. But just to be on the safe side, I recommend logging in once in a while just to make sure.

  9. james
    September 6, 2009 at 6:17 pm

    does anyone know if collecting my hotmail via POP on my Gmail account will keep my hotmail account alive?

    ie: I think i have to sign in to hotmail every 30 days to keep it active. Will this “collection” method through gmail keep it alive so i don’t have to sign in any more?


  10. Abhijeet Singh
    August 8, 2009 at 1:01 pm

    Dude, where were you till now..... Thanks a lot buddy.. Its cool.. Any suggestions to retrieve Yahoo mails. Somebody told me to change the service to Yahoo Asia and you will get free POP and Forwarding service. But it isn't there. Please help us out with that also.... and even for

    • Jack Cola
      August 8, 2009 at 9:00 pm

      Hi Abhijeet, I am not a Yahoo Mail user, but I do have an account and this is what I found.

      "We're still tweaking the Yahoo!7 Mail POP & Forwarding option. Temporarily you'll need to access it through the Yahoo!7 Mail Classic interface. But, rest assured, any changes made will take effect once you've reloaded the Yahoo!7 Mail."

      So if you are using the new interface, you have to go to the old one. To access the POP settings, go to options, and click POP & Forwarding. You will then see a small link saying to configure the settings. This URL may work [Broken URL Removed]

      In there, you can click forwarding. I think it works to all email accounts, and not just Selected ones like Hotmail does.

      You can also set up POP so you can use a desktop client such as thunderbird (see part 2) or to setup in Gmail to download mail.

      I hope this helps and I am glade that you liked my post.

      • Abhijeet Singh
        August 9, 2009 at 3:52 am

        Hey Jack,

        Thanks for a quick reply. Basically what you gave me was because you have already got POP-Forwarding activated in your account. When I go into options I find "add or edit an account" and not "Set up or edit and account". For that you need to change your Yahoo service.
        What I was talking about you will be more clear after reading this article -

        But I agree you are a Gmail Black Belt master. :)
        Thanks once again buddy.

        • Jack Cola
          August 9, 2009 at 7:08 am

          Hello, as I said, I am not a Yahoo user so sorry, that I can't be much of an assistants. But for me, the account I am trying on is about 5 or so years old. I go to Options -> Mail Options -> POP & Forwarding, just as the URL you gave me has in the third picture. When I go to setup or edit, it goes to the old theme, which allows me to make the changes.

          If it doesn't work, do what the article says to change your preferred content.

          Sorry that I can't be more of assistance, as I am not a Yahoo user.

  11. Dulcar
    July 9, 2009 at 10:44 am

    Excellent. great tip. So good you have made my year : )

  12. Kutt Katrea
    July 7, 2009 at 8:13 pm

    I have my Hotmail account forwarding me the mail to Gmail because I've configured it that way BEFORE hotmail put the domain restriction ha ha~~

    • Jack Cola
      July 7, 2009 at 8:16 pm

      That's an even better way to do it. But Hotmail just makes things complicated. If anyone still uses Hotmail for their Mail Client, I suggest that you go to the now non Beta Gmail. (Gmail removed the Beta Tag in the past 12 hours)

  13. lula
    July 6, 2009 at 1:54 am

    great tips thank you

  14. Blue
    July 5, 2009 at 12:11 pm

    When i do this it says 'Server denied POP3 access for the given username and password.Please contact Microsoft's support team for more information on POP access. Server returned error: "authentication failed"'

    Can you help me?

    • Jack Cola
      July 6, 2009 at 5:59 am

      Hotmail rolled out POP access to different countries at different times. The only things I can suggest is that it isn't at your location (but it should be everywhere by now) or your settings are incorrect. Make sure your have set the correct port number and used your full email address as your username.

      POP3 Settings:
      POP server: (Port 995)
      POP SSL required? Yes
      User name: Your Windows Live ID, for example
      Password: The password you usually use to sign in to Hotmail or Windows Live
      SMTP server: (Port 25 or 587)
      Authentication required? Yes (this matches your POP username and password)
      TLS/SSL required? Yes

  15. Jordi
    July 5, 2009 at 10:35 am

    I did this one month ago for my girlfriend, who also uses both Gmail and Hotmail, and it was very easy to set everything up with just a few clicks, including the split part you're going to explain next time.

    Now she's very happy because Gmail manages her Hotmail spam much better than Hotmail does, and she doesn't need to worry about it anymore. And what's more: if you send an e-mail from Gmail using the Hotmail address, nobody will add any advertisement at the end. Bye bye to those stupids ads!

    • Guillermo
      July 5, 2009 at 1:55 pm

      Well, I also merged my yahoo mail, hotmail and work email to my gmail. All perfect, the only thing is that Hotmail doesn't seem to like Gmail's confirmation email to be able to send mail from Gmail using my Hotmail address. Iv'e tried resending it many times, but it just doesn't arrive.

      How did you do it?

      • Jack Cola
        July 6, 2009 at 5:56 am

        I am not sure what is happening there. Just make sure your settings are correct. You can also retry manually entering the details again by going to settings --> Accounts -- Send Mail As (in Gmail). If you have already set up forwarding, click the check now button in Gmail Account Settings and see if the email verification is there. This is why I moved from Hotmail to Gmail because Hotmail was giving me so many issues with POP.

  16. raiderhost
    July 5, 2009 at 10:13 am

    its so good tips .. i usually redirect all email in one account in gmail to.