Internet Productivity

How to Set Up Custom Gmail Signatures for All Your Email Accounts

Sandy Writtenhouse 19-09-2017

Gmail offers a terrific feature 9 Awesome Gmail Features You Probably Don't Use Several cool email features in Gmail have existed for a long time without anyone bothering to use them. Let's change that today. Read More for creating custom email signatures.


And what makes it even better is that you can make and use a different one for each connected email account. Taking a few minutes to do this for your various addresses can save you time in the long run and provide consistency for your recipients too.

Set Up Additional Email Addresses

Obviously, you will need to connect your other email accounts How to Import and Manage Multiple Email Accounts in Gmail Want to manage all your email with Gmail? Here's how to add multiple emails to your Gmail account and manage them with ease. Read More to Gmail in order to use the signatures there.

If you are new to this, you can send emails from addresses or aliases you own. This includes Yahoo, Outlook, Hotmail, business or educational domains, and other Gmail accounts. Just follow these steps:

  1. Log into your Gmail account, click the gear icon on the top right, and select Settings.
  2. Click the Accounts and Import tab at the top of the Settings page. For some domains, the tab may just be labeled Accounts.
  3. Under the Send mail as section, click the Add another email address
  4. You will then see a popup window. Just follow the prompts to move through the process. Note that you will need to verify that you own the email address, so be sure you have access to it.

gmail connected emails

You should then see the additional email address in the Send mail as section. At the bottom of that section, you may want to mark the option: Reply from the same address the message was sent to. Enabling this option will insert the address and signature automatically when replying or composing an email from that account.


gmail enable same address reply

If you prefer not to enable this option, you can always change the From address manually before sending your email. Then, the custom signature you create for that account will pop right into the message.

Create Your Signatures

Remember, you can create a different signature for each email address you add to your Gmail account. This is super handy, especially if you connect addresses for personal, educational, and business accounts. Be sure to check our article on creating professional email signatures 7 Tips for Creating the Perfect Professional Email Signature We've written a lot about how to email like a pro, but one aspect that's regularly overlooked is the email signature. Here's how to set up the perfect professional email signature. Read More !

To get started, click the gear icon on the top right, and select Settings. By default, you should arrive on the General tab. But if not, just click it from the top. Then, scroll down to the Signature area.


Make sure that No signature is deselected and the option beneath it that holds a dropdown list of your addresses is selected instead. When you view the list, you should see all email addresses that you have connected.

gmail enable dropdown email addresses

If one is missing, go back to the Accounts and Import (or Accounts) section and check to see if the address is in the Send mail as area. If it is not listed, follow the steps above to connect the account.

Use the Text Editor

Now, choose the email address from the list for the signature you want to create. You will start with a blank canvas and can use the text editor tools to make a basic or even an elaborate signature.


Gmail offers over 10 different font styles to choose from including Garamond, Tahoma, and Verdana. This is a good place to start, so pick your font style and next to it select the text size.

You can then use the WYSIWYG font tools to style the text, such as bold, italics, and underline as well as colors for both the background and text.

gmail text editor fonts

Next to the tools for formatting text, you will see an option to link text. Linking text in your signature is convenient for giving recipients quick access to your website, blog, or social media networks. Keep in mind that if your recipients receive emails in plain text, your links will not be clickable for them.


To insert a link, just select the text and click the Link button. If you are linking to a website, the link may format automatically. But, for regular words like Facebook, you will need to obtain the link and pop it into the box that pops up.

gmail add link to signature

On the right of the link button is the image button. Images are seldom used in personal signatures. However, many companies like their logo to be in employee signatures or if you own your own business, you might like this option. Just move your cursor to the spot you want, hit that Image button, and grab your picture from Google Drive, a URL, or your computer.

gmail add image to signature

Finally, you have a set of options for alignment, a numbered or bulleted list, indents, and quotes. And all the way to the right is a button to remove all formatting. This allows you to experiment with the editor tools and remove the formatting with a click if you change your mind.

Save and Test the Signatures

When you finish creating a signature, you can select another email address in your list and create one for the next account. Just be sure to click the Save Changes button at the bottom of the page, otherwise, you will lose what you have done.

After you create a signature, it is a wise idea to test it out with various email clients. This allows you to see how it will look to your recipients and make sure it appears as you expect. Send an email to Outlook, Gmail, or Yahoo and also check the appearance of the signature on your mobile device email.

gmail test signature

Troubleshoot Issues

While it is easy to create your custom signatures in Gmail, there may be some who run into problems 5 Gmail Annoyances You Really Hate (and How to Fix Them) Gmail is the world's most popular email client. That doesn't mean it's free from faults. Let's look at five visible annoyances and the way you work around them with tweaks. Read More .

Here are a few common issues and how to fix them.

gmail plain text to rich text

Are You Ready to Create Your Signatures?

By creating custom signatures The Visual Guide to Creating the Perfect Email Signature One of the most important things about an email is a good signature. Read More for various accounts you can benefit from both consistency and efficiency. This is especially helpful if you always sign your emails the same way. And remember: you can even include a “sincerely,” “thank you,” or “have a nice day” before your name and contact information.

If you have suggestions or tips for others who are just getting started, feel free to share them in the comments below.

Related topics: Email Tips, Gmail.

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