Billbooks Invoicing Software: Feature Rich And Easy On The Pocket

Akshata Shanbhag 15-05-2014

A full-featured invoicing app with an economical price tag sounds good? That’s Billbooks for you.

Given the number of businesses functioning online, Web-based invoicing and billing apps have a lot of takers. There are many interesting apps that you can choose from, such as Invoiceable (our review Make, Send, & Track Invoices Quickly & Easily with Invoicely Invoicely helps you through the entire invoicing process from start to finish. Read More ) and CurdBee. The paid options come with more features, and monthly billing or annual payment plans. Unfortunately, many business owners face a unique dilemma. Their invoicing and billing setup requirements usually are:

With its pay-per-invoice approach, Billbooks aims to solve this dilemma.

Quick Steps To Create An Invoice With Billbooks

Creating a professional-looking invoice with Billbooks is simple as can be. Click on + Invoice from the dashboard (or hit the keyboard shortcut i) and enter client, item, tax, and payment details on the fly. Hit Save and send the invoice. Three steps and a couple of minutes is all it takes.

Billbooks Invoicing Software

If you want to mark the invoice as recurring, set up an automated reminder, or offer a discount, look for the Quick Settings panel on the right to make those changes. The image below is what you can expect the default invoice template to look like.

Billbooks Invoice Page

Keeping Tabs On Your Money Made Easy

The option to collect payments online through a handful of mainstream payment gateways is a big plus. Your clients can clear invoices using PayPal, Stripe, Braintree,, and 2Checkout. Simplifying the payment process, which is something Billbooks does well, can help ensure that you get paid faster.


You can also manage your expenses with minimal effort. What’s more, all your income and expenditure is presented to you in a neat auto-generated Profit & Loss report. Want to delegate your accounting tasks to one or more of your staff members? No problem. There’s provision for that too.

Live Search, Free Estimates, And Much More…

When I signed up for Billbooks, I was a little wary of the promise of many useful features, because in my experience, a rich set of features often ends up as a complex, hard-to-navigate interface. Thankfully, that is not the case with Billbooks. Yes, it is bursting with choices, but with easy-to-understand labeling and tagging, it’s not too difficult to figure out what’s what.


Creating and sending out estimates is free. Exporting to PDF, editing, deleting, printing, and duplicating both estimates and invoices is quick and painless. Also, the Live Search feature to find past invoices can be a time-saver for many. You can even mark specific clients as favorites to access their data faster.

The option to use shortcuts to create the most important elements of the accounting setup — invoices, estimates, clients, and expenses — is a nice touch. Invoice history, support for multiple currencies and languages, and a data import option add to the already sturdy feature set.

Billbooks Estimates

If you’re a tinkerer, you’ll have a field day tweaking the Settings section. With Billbooks, you name it and it’s configurable! Set up everything to your satisfaction, including your company info and branding, payment method, tax info, invoice terms and conditions, and messages and reminders. There are also several template settings that you can fiddle with.


How Much Is It Going To Cost You?

To begin with, all users get three invoices for free. Since Billbooks does not impose any restrictions whatsoever on the features you can use and the number of clients you can add, you only need to concern yourself with the cost per invoice.

Based on the number of invoices you can purchase at a time, there are four invoice packages in all. If you have a sturdy client base and plan to use Billbooks on a regular basis, going for one of the higher-priced packages is a good idea. That way you’ll have to pay less per invoice. Also, since the invoices will never expire, you don’t have to worry about using or losing them within a time frame.


Does Billbooks Strike The Right Balance?

Depending on whether you’re a freelancer or a large-business owner, Billbooks’ setup might be too much or too little for your invoicing needs. But if you belong to that significant cross-section of small-business owners who have set up shop on the Web, signing up for Billbooks can turn out to be a good business decision. In terms of all the three big factors—time, effort, and money—it can provide the right options to make billing easier and less dreadful for you. Allow me to throw in a word of caution at this point. If feature-rich apps are not your thing, stay away, because Billbooks is packed to the brim with features.

Try Billbooks and tell us if the features appeal to you. Which other invoicing apps charge a reasonable fee and on a per-invoice basis? Let us know in the comments.

Related topics: Business Technology, Freelance, Invoice, Money Management.

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  1. Betty
    January 16, 2016 at 10:04 pm

    Will you offer more payment option such as promise pay or BPay for Australian user

  2. Mike
    January 15, 2015 at 9:20 pm

    Hi Akshata,
    i was looking for your review of nutcache but did not find it, could you share the link ?

    • Akshata
      January 16, 2015 at 3:57 am

      Hi Mike,
      We haven't done a review of nutcache, but the software has been recommended by some of or readers, if that helps.

  3. Rajaa C
    May 15, 2014 at 1:49 pm

    I personally use NutCache for my Home Business. :D

    • Akshata
      May 15, 2014 at 2:55 pm

      Hi Rajaa,

      You're the second MUO reader to recommend Nutcache in the span of an hour. It looks like a good (and free) option. Will check it out!