Mac Productivity

The Microsoft Office for Mac Keyboard Shortcuts Cheat Sheet

Sandy Writtenhouse Updated 02-05-2019

Keyboard shortcuts save time no matter what type of computer you use. To help you work faster, here is a list of commonly-used shortcuts for Microsoft Office on Mac. We have included OneNote, Outlook, Excel, PowerPoint, Word, and some basic universal shortcuts to start with. We’ll even show you how to create your own custom keyboard shortcuts.


So, if you’ve been wondering which Mac Excel shortcuts can help you move through spreadsheets quicker or which Mac Word shortcuts can help you format text faster, we’ve got you covered.

Shortcut (Mac)Action
Basic Shortcuts Across Applications
Cmd + P or Ctrl + PPrint
Cmd + FFind
Cmd + X or Ctrl + XCut
Cmd + C or Ctrl + CCopy
Cmd + V or Ctrl + VPaste
Cmd + S or Ctrl + SSave
Cmd + Z or Ctrl + ZUndo
Cmd + Y or Ctrl + Y or Cmd + Shift + ZRedo
Cmd + Ctrl + RMinimize or maximize the ribbon
Microsoft OneNote
Option + TabSwitch between notebook sections
Cmd + Shift + Up ArrowMove selected paragraphs up
Cmd + Shift + Down ArrowMove selected paragraphs down
Cmd + Shift + Left ArrowMove selected paragraphs left
Ctrl + Tab [ + Use arrow keys to move up or down]Switch between pages
Shift + ReturnInsert a line break
Cmd + DInsert the current date
Cmd + Shift + Down ArrowInsert the current date and time
Cmd + KInsert a link
Option + DeleteDelete the word to the left
Fn + Option + DeleteDelete the word to the right
Ctrl + GView a list of open notebooks
Cmd + Option + FSearch all notebooks
Cmd + NCreate a notebook page
Cmd + Shift + MMove a page
Cmd + Shift + CCopy a page
Microsoft Outlook - Email
Cmd + NCreate a message
Cmd + SSave the open message to Drafts
Cmd + ReturnSend the open message
Cmd + EAdd an attachment to the open message
Cmd + KSend and receive all messages
Cmd + RReply to the message
Shift + Cmd + RReply to all
Cmd + JForward the message
Microsoft Outlook - Calendar, Notes, Tasks, and Contacts
Cmd + NCreate an event, note, task, or contact
Cmd + O (letter O)Open the selected event, note, task, or contact
DeleteDelete the selected event, note, task, or contact
Shift + Ctrl + [Navigate to the previous pane
Shift + Ctrl + ]Navigate to the next pane
Cmd + TSwitch the calendar view to include today
Cmd + JSend the note as an email
Microsoft Outlook - Flagging Messages, Tasks, and Contacts
Ctrl + 1Today
Ctrl + 2Tomorrow
Ctrl + 3This week
Ctrl + 4Next week
Ctrl + 5No due date
Ctrl + 6Custom due date
Ctrl + =Add a reminder
0 (zero)Mark complete
Microsoft Excel
Ctrl + Shift + =Insert cells
Cmd + - or Ctrl + -Delete cells
Cmd + Shift + KGroup selected cells
Cmd + Shift + JUngroup selected cells
Cmd + K or Ctrl + KInsert a hyperlink
Cmd + D or Ctrl + DFill down
Cmd + R or Ctrl + RFill right
Ctrl + ; (semicolon)Enter the date
Cmd + ; (semicolon)Enter the time
Cmd + Shift + * (asterisk)Select only visible cells
Shift + DeleteSelect only the active cell when multiple cells are selected
Shift + SpacebarSelect the row
Ctrl + 9Hide rows
Ctrl + Shift + (Unhide rows
Ctrl + SpacebarSelect the column
Ctrl + 0 (zero)Hide columns
Ctrl + Shift + )Unhide columns
Shift + ReturnComplete an entry and move up
TabComplete an entry and move right
Shift + TabComplete an entry and move left
EscCancel an entry
Shift + F2Insert, open, or edit a comment
Ctrl + DeleteScroll to the active cell in a worksheet
TabMove between unlocked cells on a protected worksheet
Ctrl + Page Down or Option + Right ArrowMove to the next sheet in a workbook
Ctrl + Page Up or Option + Left ArrowMove to the previous sheet in a workbook
Home or Fn + Left ArrowMove to the beginning of the row
Ctrl + Home or Ctrl + Fn + Left ArrowMove to the beginning of the sheet
Ctrl + End or Ctrl + Fn + Right ArrowMove to the last cell in use on the sheet
Page Up or Fn + Up ArrowMove up one screen
Page Down or Fn + Down ArrowMove down one screen
Option + Page Up or Fn + Option + Up ArrowMove left one screen
Option + Page Down or Fn + Option + Down ArrowMove right one screen
Microsoft PowerPoint
Cmd + NCreate a presentation
Cmd + O (letter O)Open a presentation
Cmd + WClose a presentation
Cmd + PPrint a presentation
Cmd + SSave a presentation
Cmd + Shift + N or Ctrl + NInsert a slide
Cmd + Shift + ReturnPlay from the first slide
Cmd + ReturnPlay from the current slide
Esc or Cmd + . (period) or - (hyphen)End the slide show
Ctrl + HHide the pointer
Cmd + 1Normal view
Cmd + 2Slider sorter view
Cmd + 3Notes page view
Cmd + 4Outline view
Cmd + Ctrl + FFull screen view
Option + ReturnPresenter view
BTurn the screen black while in presentation mode
WTurn the screen white while in presentation mode
Microsoft Word
Cmd + ECenter a paragraph
Cmd + JJustify a paragraph
Cmd + LLeft align a paragraph
Cmd + RRight align a paragraph
Cmd + Shift + >Increase font size
Cmd + Shift + Decrease font size
Cmd + Shift + AApply all capital letters
Cmd + BApply bold
Cmd + I (letter I)Apply italics
Cmd + UApply underline
Cmd + Shift + DApply double underline
Cmd + 1Single-spacing
Cmd + 2Double-spacing
Cmd + 51.5 line-spacing
Shift + ReturnInsert a line break
Shift + EnterInsert a page break
Cmd + Shift + EnterInsert a column break
Option + GInsert a copyright symbol
Option + 2Insert a trademark symbol
Option + RInsert a registered trademark symbol
Option + ; (semicolon)Insert an ellipsis
Cmd + Shift + NApply style - Normal
Cmd + Shift + LApply style - List
Cmd + Option + 1Apply style - Heading 1
Cmd + Option + 2Apply style - Heading 2
Cmd + Option + 3Apply style - Heading 3

Create or Delete a Custom Shortcut in Word

Microsoft Word allows for updates to the keyboard shortcuts, unlike the other Office 2016 applications. And, the process is simple as well as sensible if you use Word regularly.

Customize keyboard option from the menu in MS Word on Mac

Open a Word document and—on the Mac menu, not the menu within Word—select Tools > Customize Keyboard. Then choose a category and a command. If a current shortcut exists, it will display in the Current Keys area.


To delete it, just select it and click Remove. To add a new shortcut, enter your desired keys to the Press new keyboard shortcut section. You can decide to save your changes in your current document or the Word document template. Then hit OK.

Create keyboard shortcuts for Word on Mac

One Other Custom Keyboard Shortcut Option

Many choose to add keyboard shortcuts to their Mac and apply them to specific applications, which can be done only if there are no conflicts. You can do this by going to System Preferences > Keyboard > Shortcuts > App Shortcuts. You then click the plus sign, select your application, enter a menu command, and include the shortcut.

However again, this will only work if there is no conflict and personally, I have not been successful at using this method, yet.

Customize keyboard shortcuts for apps on Mac

Some Keyboard Shortcuts We Can’t Live Without

It would be amazing if we could all memorize hundreds of keyboard shortcuts. This is not possible for most, so we stick with those we use constantly. They become such a habit that it is almost automatic. But it’s also always great to learn new ones.

For additional shortcuts, check out these most useful Mac keyboard shortcuts The Most Useful Mac Keyboard Shortcuts to Know A printable cheat sheet containing the most useful Mac keyboard shortcuts you'll ever need. Read More .

Image Credit: Dedi Grigoroiu/Shutterstock

Related topics: Cheat Sheet, Keyboard Shortcuts, Mac Menu Bar, Mac Tips, Microsoft Excel, Microsoft Office Tips, Microsoft OneNote, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word.

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  1. Patrick Houlihan
    July 15, 2016 at 2:04 pm

    Many of the official Microsoft shortcuts for OneNote Mac at the URL above don't work, at least not on my Mac. In some cases, I've been able to find the correct shortcut.

    But I still haven't found one to move the cursor by one word. Microsoft lists Option + Left Arrow and Option + Right Arrow to move the cursor by one word, but neither works on my Mac. These commands are not listed in a menu, so you can't assign custom shortcuts to them in System Prefs > Keyboard > Shortcuts.

    Do these work on your Mac or have you found substitutes?

  2. drw
    April 29, 2016 at 7:22 pm

    nice ... but how about MAC OS shortcuts like Print Screen (command+shift+4) and Backspace (control+D) ....

    • Sandy Writtenhouse
      May 23, 2016 at 8:39 pm

      Hi drw,

      Thanks for commenting. I would love to do an article about all of the Mac shortcuts out there, but there are so many it would end up being a series article! :-) I had to stick with the MS Office ones for this piece, but am hoping to delve into another article for this in the future.

      Thanks again!