How To Backup Your Windows Mobile Device Without ActiveSync

Karl L. Gechlik 20-09-2008

How To Backup Your Windows Mobile Device Without ActiveSync karltheadminSome of the most popular questions I get over at AskTheAdmin involve being caught out without a backup. Normally when we talk about backups you immediately think about the PC or the laptop, but nowadays PDA’s, especially Windows driven ones, are becoming more and more important in the workplace and in our everyday lives.


It’s also inevitable, especially under any build of Windows, that you chance losing your data. Notwithstanding the inherent faults in Windows, having all your life’s info in a device that can be dropped, stepped on, kicked, flung accidentally while speaking in an animated fashion (git her done), melted, forgotten and otherwise mistreated can be very precarious.

Yes, people use ActiveSync to “sync” their data up to a computer but what if you want to do it on the fly or you simply detest Microsoft ActiveSync? What if you are a Mac or Linux user?

The need for a backup solution for Windows Mobile has arrived. Along with it is the need for our beloved readers to have access to a totally FREE solution that will allow them to breathe a little easier next time something happens to their phone. Outlook is both costly and sucks up your memory and does not help our everyday users on the go.

backup windows mobile deviceEnter PPCPIMBackup. This tiny little program, with its itsy-bitsy little footprint, does everything you need in a PIM backup solution. Scheduling, an intuitive and simple interface, and the level of depth to name a few; it has all the options you could think of for a PIM backup and more. After all is said and done it will give you a single small file with your data in it.

As the picture shows, it handles appointments, call logs, contacts, messages, tasks, speed dial AND it also sports a nifty little custom field, which you can set to a filter for certain file types or you can choose a folder, or subset of files. This program really has everything one would need in a backup solution.


Best of all I can back up to my memory card while I am outside, keep a copy of my installable files with me and always be good to restore my information on the fly! This baby even does scheduling!

backup windows mobile phoneThe backup took mere minutes, but the peace of mind involved in knowing my PIM data is safe is priceless. All the options, shown left, are pretty much self-explanatory.

PPCPIMBackup supports file compression, scheduling and best of all, it can be installed OTA (over the air, for you noobs out there) which means you don’t have to run it through ActiveSync for it to work. In fact, the program has such a small footprint it ran right out of HTC Zip’s temp memory. The process took less than 5 minutes and ran smoothly all the way through. Although I’m pretty sure if I ran the backup using compression, it would have been slower, but I have TONS of appointments and contacts and even uncompressed, the file was tiny at a mere 218k.

Though in all fairness, had I enabled attachments in the backup options, I’m sure that 218k would have been much more.


To use “PPCPIMBackup” simply extract the ‘exe’ file from the zip and launch it directly on your Windows mobile device. That’s it. It couldn’t be any easier now could it?

What do you use for Windows Mobile backups? Shout us out in the comments.

And a special thanks goes out to my buddy ‘Commodore64’ aka Mikey Meyer for putting me on to this wonderful app.

Related topics: Data Backup, Windows Mobile.

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  1. James
    January 22, 2010 at 5:43 pm

    Yeah if you want to pay 20 bucks for a glitchy and misspelled gui. Know what you are talking about before you post about it.

    • Karl Gechlik |
      January 23, 2010 at 7:26 am

      It is still a free download from the links in the article and per the author:

      Written by Frederic DE CLERCQ (

      This application may be redistributed by any means PROVIDING it is not sold for profit without the authors written consent, and providing that this notice and the authors name is included.

      This application is provided "as is" with no expressed or implied warranty. The author accepts no liability if it causes any damage to you or your windows mobile device whatsoever. It is a free application, and it should be considered like this only!

      Beware of bugs!

      Copyright © FdcSoft 2000 - 2008.

      So um wgar are tiy talking about James - it appears you should know what you are talking about before you comment on it. Ohhh Burn!

  2. BogBest
    January 14, 2010 at 4:41 am

    Thanks,this was really helpful,wish u long live :D

  3. john
    January 3, 2010 at 4:52 pm

    Thank you for the helpful links - this is the quick solution that I was looking for.

    • Karl Gechlik |
      January 3, 2010 at 6:14 pm

      Glad to be of assistance.

  4. janneluu
    November 30, 2009 at 12:28 am

    Take and try 3GMobile SMS + Contacts Backup, third party software to transfer text message between windows mobile and pc.

  5. sf777cop
    November 9, 2009 at 7:44 pm

    free to try only backup 20 contacts on trial

  6. Kiran
    October 18, 2009 at 2:26 pm

    may be u can add "t9 dictionary words" to the backup and restore.... the words wil be stored in et9*.* windows directory

  7. Kiran
    October 18, 2009 at 2:25 pm

    may be u can add "t9 dictionary words" to the backup and restore.... the words wil be stored in et9*.* files....

  8. Kiran
    October 18, 2009 at 2:01 pm

    Great one!!!! that too free in Windows world!!!
    Thanks a lot for this tool... I had postponed the ROM update since I ccouldn't take backup of msges!! thanks again

  9. softwaikipedia pedia
    September 11, 2009 at 6:04 am

    Do you have a lot of SMS messages, some of sentimental value? Do you need to backup your SMS from your phone to pc? I found third party software for Windows Mobile Phone to transfer SMS to your desktop computer. Here is the user’s guide (3 main Steps)
    1. Download the third party software and Install it
    2. Transfer the SMS from your mobile to PC
    3. Restore SMS from pc to mobile

    1.Download the third party software and Install it
    Step 1 Download the SMS transfer tool here
    Step 2: Unzip the file you downloaded just now and copy the installation file "GodswMobileSMSTransferSetup.CAB" to your mobile device. You may need to connect your device to a host computer using ActiveSync. You can also transfer the file using a memory card.
    Step 3: On your device, navigate to the location of the CAB file using File Explorer. Click on the CAB file (displayed as the following screenshot) and click "Install" to begin the installation.

    2. Transfer the SMS from your mobile to PC
    Now let’s use the software to finish the transfer job.
    Step 1: Click "start" and then select programs.
    Step 2: Select the “SMSTransfer” in your mobile programs list to run it.
    Step 3: Click on "Backup Messages" in the main interface to backup you SMS messages in mobile phone.
    Step 4: Decide the file name, file format and location (The default setting is OK) for your SMS file and click on "Save" to start to backup process. You will see the follow screenshot.
    Step 5: After backup completes, all the SMS messages has been backup in a file on your phone. You can save it in your memory card or transfer it to your computer easily by ActiveSync.

    3. Restore SMS from pc to mobile
    Before backup, the mobile phone do not have any messages as a brand new phone.
    Step 1: Click on "SMS Transfer" in programs list to run it.
    Step 2: Click on "Restore Messages" in the main interface to save your SMS messages into mobile phone.
    Step 3: Select and click on the stf file to be restored.
    After Restore Succeed. You will see all you message come back to your phone now!
    you see,your important messages will be backuped so easily.
    Free download here
    [Broken URL Removed]
    enjoy it

  10. Charu
    September 9, 2009 at 10:04 am

    Real good one.

    Would appreciate if a separate section can be thought of for managing the I.E favorites (backup & restore).

  11. Korayem
    September 9, 2009 at 6:26 am

    Used SPB Backup and now i am using Microsoft's "MyPhone" service to have my PIM backup ONLINE!

  12. Doug
    May 7, 2009 at 11:17 am

    Perfect solution - thanks for sharing this!

  13. Ian
    April 6, 2009 at 5:36 pm

    Thanks for this little gem - everything you said about it is true!

  14. Glen
    October 15, 2008 at 10:55 am

    Thanks very much for this wonderful little program, just what I needed before I used "Clear Storage" and start over again after having my browser hijacked. 5 stars and not a PC/Mac insight!!

  15. Jericho
    October 2, 2008 at 6:23 pm

    Thanks. I use PPCPIMBackup to backup before a ROM upgrade. However, I noticed after I restore from a clean install, and then perform ActiveSync I get duplicates of my contacts. Do you know of a fix? ActiveSync doesn't provide any options for specifying sync priority.

  16. Amit
    September 20, 2008 at 8:49 pm

    PPCPIMBackup isn't a replacement of ActiveSync since with ActiveSync you won't be able to backp your messages(text messages - email you can backup only if you have them configured in Outlook on PC) or call logs.

    ActiveSync is a good solution to keep email accounts on Outlook & PocketOutlook synced along with Tasks, Appointments & Contacts. PPCPIMBackup on the other hand provides a way for quick backup of these things.

  17. Joe
    September 20, 2008 at 5:20 pm

    Just what I was looking for mate, cheers.