Productivity

How to Automatically Forward Emails From Outlook to Gmail

Ben Stegner Updated 11-02-2020

Need to forward select emails to another address, or perhaps bulk forward all your emails to a new inbox? Both Outlook and Gmail have easy set-it-and-forget-it methods to automate the process.

Advertisement

We’ll show you how to forward Outlook email to Gmail and vice-versa, whether you use Outlook on the web or desktop.

How to Automatically Forward Emails in Outlook Desktop

First, we’ll cover how to auto-forward emails to Gmail in Outlook’s desktop version. To do this, you need to create a rule using these steps:

  1. Open Outlook. On the Home tab, find the Move section. There, select Rules and choose Manage Rules & Alerts in the dropdown.
    Outlook Manage Rules & Alerts
  2. Click New Rule.
  3. Under Start from a blank rule, select Apply rule on messages I receive. Click Next.
    Outlook New Rule Blank
  4. Select the criteria for the kinds of messages you want to forward. If you want to forward every email that arrives, leave these selections blank. Click Next and confirm the prompt if you see a dialog box warning that this will apply to all messages.
  5. In Step 1 of the next window, select Forward it to people or public group. (If you prefer, Forward it to people or public group as an attachment works too.) Then in Step 2, click the link text for people or public group.
    Outlook Select Forward People
  6. Enter the email address of the contact you want to forward the email to in the To box at the bottom. You can select from your contacts in the above box instead of entering them manually and can enter as many addresses as you like.
    Outlook Choose Forwarding Address
  7. Next, you have the choice of certain criteria for emails you want to exclude from this rule. You don’t need to choose anything, but if you like, you can filter emails from certain senders or that contain specific words, for example.
  8. Enter a name for your rule so it’s easy to locate in the future. Then make sure Turn on this rule is checked and click Finish.

    Outlook Finish Forwarding Rule

You’re all done forwarding your Outlook messages to Gmail. Every email you receive (that fits the criteria you set, if applicable) will forward to the address you specified.

To stop forwarding the emails, just go back to the Home tab, click Rules > Manage Rules & Alerts, and uncheck the box next to the rule you want to disable.

How to Automatically Forward Emails in Gmail

Want to automatically forward emails in Gmail instead? It’s a similar process to forwarding in Outlook but has one main difference. When forwarding emails in Outlook, you don’t have to do anything on the forwarding address account. However, with Gmail, the receiving email address must grant you permission to forward emails.

Advertisement

The first step in automatically forwarding Gmail emails is to add those forwarding addresses. To do this:

  1. Go to your Gmail options by clicking the gear at the top-right corner and choosing Settings.
  2. Open the Forwarding and POP/IMAP tab.
  3. At the top of the page under the Forwarding subheading, click Add a forwarding address.
  4. In the window that pops up, enter the email address you want to forward emails to. Note that you can only enter one email address at a time. Click Next when done.
  5. The chosen email address will receive an email. The owner must click the link inside to grant you permission to forward them emails.

Gmail Forwarding Address

Once you have approval, you can easily auto-forward all emails to the new address on the same page. Enable the Forward a copy of incoming mail to field and choose your forwarding address from the list. Using the second box, you can choose from four options for what happens to the original message in your inbox:

  • Keep the email in the inbox, untouched
  • Mark the message as read in your inbox
  • Archive the original message
  • Delete the original

Gmail Forwarding Options

Advertisement

Filtering Forwarded Emails in Gmail

If you don’t want to forward all email, use the below steps to create a filter that only forwards certain messages from Gmail:

  1. Go to Gmail’s Settings and open the Filters and Blocked Addresses tab. Use the link to jump right to it, if you’re logged in.
  2. At the bottom of your filter list, click Create a new filter.
  3. Enter the criteria for the emails you want to forward. If you want to forward all emails, just enter your email address in the To field and click Create filter.
    Gmail Filter Options
  4. Select Forward it to. From the dropdown menu, select the address you want to forward the emails to. Enable any other options if you’d like, and click Create filter.
    Gmail Filter Options

To stop forwarding emails, go back to Settings > Filters and Blocked Addresses and click delete next to the rule you want to get rid of.

How to Automatically Forward Emails in Outlook.com

Finally, let’s look at how to forward messages from the web version of Outlook.

To start, sign into Outlook.com mail and click the Settings gear in the upper-right corner. Scroll down to the bottom of the sidebar that appears and select View all Outlook settings.

Advertisement

All Outlook Settings Web

On the resulting screen, make sure you have Mail selected at the far left, then browse to the Forwarding tab. At this point, you may need to verify your account before moving on.

On the Forwarding page, tick the Enable forwarding option and enter the email address you want to forward to. If you check Keep a copy of forwarded messages, they’ll stay in your Outlook inbox as well.

Outlook Web Forward Messages

Advertisement

Click Save at the bottom to complete the process. That’s all it takes to forward emails from Outlook’s web app to Gmail or another service. To disable forwarding, simply come back to this page, uncheck the Enable forwarding box, and hit Save again.

How to Import Outlook Mail and Contacts Into Gmail

Above, we looked at how to forward all new Outlook mail to your Gmail account. If you’d like, you can also bring over messages currently in your inbox, plus your contacts, in an easy step using Gmail’s import tool. This works for pretty much any email address, not just Outlook.

Open your Gmail account and click the Gear icon in the upper-right, then choose Settings. Choose Accounts and Import along the top. On this page, click Import mail and contacts.

Gmail Import Account

This will open a new window. Enter the Outlook email address you want to import from. After confirming its credentials, you’ll see a list of permissions you must grant.

Click Yes to accept them. Finally, you’ll see an Import Options window.

Choose the boxes to Import mail and Import contacts, if you want to. You can also check Import new mail for 30 days, though this is unnecessary if you’ve done the forwarding above.

Gmail-Import-Options

Depending on how much mail you have in Outlook, this could take some time. Your mail will appear in Gmail as it progresses.

How to Important Outlook Contacts to Google Contacts

If the above tool didn’t work for some reason, you can transfer your Outlook contacts to Gmail using the Google Contacts import tool. While logged into your Gmail account, open Google Contacts. On the left side of the screen, choose Import.

Google Contacts Import

Gmail will ask you for a CSV file containing your contacts. To obtain this, take a look at our guide to import and export email contacts A Quick Guide to Importing & Exporting Email Contacts Would losing your email contacts be a nightmare? Better back them up! We'll show you how for Outlook, Gmail, and Thunderbird. The contacts backup process should be similar for other clients. Read More .

How to Move Your Outlook Calendar to Gmail

We’ve looked at how to import your mail and contacts; the last important element to bring over is your calendar. For this, take a look at the best tools to sync your Outlook and Google Calendar accounts 7 Tools to Sync Microsoft Outlook With Google Calendar To sync Outlook Calendar with Google, you need good tools. We show you the best ones to keep both calendars in sync. Read More .

Forwarding Outlook Email Is Complete

Now you know how to forward Outlook to Gmail and vice-versa. Whether you’re just moving a few important messages or want to completely switch providers, it’s not hard to accomplish.

For another method, you might also consider setting up your Gmail inside Outlook How to Set Up Gmail in Microsoft Outlook Want to configure Gmail to use in Microsoft Outlook? We'll show you the Gmail Outlook settings you'll need for this setup. Read More .

Explore more about: Email Tips, Gmail, Microsoft Outlook.

Whatsapp Pinterest

Enjoyed this article? Stay informed by joining our newsletter!

Enter your Email

Leave a Reply

Your email address will not be published. Required fields are marked *