Email is almost as old as the internet itself. In fact, there’s an odd history of how email became popular. But even after so many years, there is still room for improvement. And such changes come from small web apps you haven’t heard about.
Some of these issues have been around for ages, while others are new. Spam, for instance, is now not as much of a problem as unsubscribing from newsletters. And as email has grown into a workplace necessity, its social protocol is just as important. You need to know how to write emails, as much as you need to know how to use email.
So here are a few websites to solve common email annoyances. There are more, of course, but you probably haven’t heard of these before.
1. Unsubscribe Robot: Forward Any Email to Unsubscribe Automatically
Spam filters are usually good enough today to protect you, but the bigger scourge is newsletters. Whenever you sign up for anything on the internet, that site will start sending you newsletters. Unsubscribe Robot is the simple way to deal with them.
No more trying to find the one-click unsubscribe button, which only works on select newsletters. No more using mass unsubscribing apps to clean out your inbox. If you don’t want more emails, just forward that email to Unsubscribe Robot, which will automatically handle the unsubscription steps for you.
A former Google engineer developed this app as his contribution to the quest for Inbox Zero. And unlike most other apps, this one protects your privacy by never asking for access to your inbox.
2. Pro Email Writer: Templates to Write Professional Emails
Using email for work means you need to write professional messages. No spelling mistakes, no bad grammar, and especially no harsh language. How you construct your email says a lot about you. And if you struggle with that, then let Pro Email Writer do the heavy lifting.
This site is a collection of templates for common workplace occurrences. Even something as volatile as confronting someone about an issue needs an email that is professional, above all else. Using Pro Email Writer’s templates, you can customize the message to say exactly what you want to.
PEW offers templates for job hunting, delivering bad news, requesting something, confronting someone, apology, farewell or resignation, and congratulations. You can switch between casual and formal tones for each too.
Just copy-paste the text and fill in the blanks, and you’re ready. This is how you can ensure you send a professional email every time.
3. HTML Mail: Create and Send Beautiful HTML Emails
When an email really matters, you should take the time to craft it right. It’s like your resume: paying attention to formatting, fonts, and other styles will create an impression on the reader. With HTML Mail, you can craft beautiful messages as easily as in Word.
The app supports tables, special characters, images, hyperlinks and other formatting styles. Plus, you get to see the HTML code as well, so if you know HTML or CSS, you can level up your email game with some great-looking compositions.
HTML Mail app mainly works for Gmail, letting you send emails directly once you grant it access to your inbox. But you can still use it for non-Gmail services. Just compose your message, and then copy-paste the HTML code into your service’s HTML view.
4. MySignature.io: Quick and Easy Tool to Create Gorgeous Signatures
An email signature adds a touch of professionalism like none other. But if you dive into Gmail, Outlook, or Apple Mail to create your own beautiful signature, you’ll be shocked by how difficult and cumbersome the process is. Let MySignature make it easy for you.
Go to the app and fill out the personal and professional details you want to include in your signature. You can also add links to social profiles, which will be displayed as clickable icons. There are plenty of styles to choose from, and you can customize colors, fonts, and other small details.
The best part is that MySignature works with any email service provider, not just Gmail. Once you’ve finished, you’ll find step-by-step instructions on how to copy-paste the signature into your favorite email app. Now, this is how you create the perfect email signature without breaking a sweat!
5. Publish This Email: Share Any Email as a Web Page
Want to share an email with multiple people without forwarding it to them? Publish This Email is the simple way to do that. Plus, you can use it to create a new web page with any text or images from an email you compose.
It’s as simple as it gets. Forward an existing message or create a new one, and send it to email@example.com. In a few seconds, the contents of the email will be turned into a new web page on the internet, and the link will be sent to you. Feel free to share this link with anyone you want. And you also get an option to delete this web page whenever you want. No signup or account needed!
Publish This Email is perhaps the easiest way to create a new web page with any content you want in it. Sure, it’s great for showing off a mail you received, but it’s even better to create a new blog post for quick sharing.
What Annoys You About Emails?
These tools are all about making the email and inbox experience better for you. But that’s not the only thing that’s annoying in emails, is it? More often than not, email’s biggest annoyance comes from the people who use it. It takes a lot to write emails that people will read and reply to.
What are the most annoying habits people have in emails you get?