Add Scheduling, Tracking & Reminders to Gmail With This Fantastic Add-on

Yaara Lancet 13-08-2012

gmail remindersLet’s face it, Gmail is pretty much perfect. It’s not a coincidence that it’s now one of the most popular email providers, at least for those who prefer a Web interface. There are, however, several crucial features that are still missing from Gmail. First and foremost, email scheduling. How many times have you decided to wait with an important email until later, only to forget all about it when the right time came?


Reminders are another important feature you can’t find on Gmail. Email reminders enable you to get scheduled notifications when an email has been waiting too long, or when you haven’t received a response within a certain amount of time.  The lack of reminders means emails sit there forgotten, with no one to remember them. Famous add-ons such as Boomerang How To Schedule Emails & Delay Replies in Gmail with Boomerang (400 Invites) Read More can add these functionalities to Gmail, but I’ve just discovered a new one which, aside from scheduling and reminders, can also track your emails. It’s called RightInbox.

What Is RightInbox?

gmail reminders

RightInbox is basically a browser add-on for Firefox, Chrome and Safari, which adds all these useful features to your Gmail inbox. RightInbox’s free plan lets you schedule, track, click-track and get reminders for 10 emails per month. If you don’t need these features often, the free plan would come in very handy.

If you do need something a little more bulky, RightInbox is still very affordable. All of RightInbox’s plans work with Google Apps, and you can choose to pay $4.99/month or $39/year for unlimited usage. Compared to Boomerang, which will have you shell out $14.99/month if you’re using Google Apps, that’s a pretty good deal, especially if all you’re looking for are the basic scheduling, tracking and reminders features.

So what are you waiting for? Go ahead and install RightInbox, or continue reading to find out more.


Scheduling Emails

Once you finish installing RightInbox and granting it access to your Google account, you’ll find several new buttons have been added to your Gmail interface. The first one we’ll focus on is the “Send Later” button.

gmail scheduling emails

You’ll find the “Send Later” right next to the “Send Now” (formerly just “Send”) button. When you want to schedule an email, click this button and choose when you want the email to go out. The email will sit in your drafts folder until its time comes, and you’ll be able to continue editing it while it’s waiting. Simply click “Save” when you’re done editing and the email will remain scheduled. RightInbox conveniently appends the email’s scheduled time to the subject line.

gmail scheduling emails


If you change your mind, you can either choose to send the email right now, or delete it altogether.

Getting Reminders

If you’re not using reminders for emails yet, prepare to get hooked. Personally, I have a bad habit of leaving emails I need to take care of unread, which of course leads to in a huge pile of them in my inbox. Eventually, I just get used to them being there, and forget that they are there for a reason. Sounds familiar? This is where reminders can save the day.

RightInbox lets you set reminders for outgoing emails, in case you want to make sure you received a reply, and also for any email sitting in your inbox. You can’t set reminders for an archived email, even if it’s sitting in a label folder you use regularly – it has to be in your inbox. In outgoing emails, you’ll find the “Remind Me” button right on top of the email.

gmail scheduling emails


Before setting the reminder, you can choose exactly how and when you’d like to be reminded (e.g., only if no one responds, return it to inbox and mark it unread). You can then set the reminder’s time and you’re all set.

If you need to set a reminder for an email in your inbox, simply check the box next to it. This will cause the “Remind Me” button to appear on top of your inbox.

Tracking Emails

The ability to track emails is a great RightInbox feature, but there are several things to note before using it. First of all, RightInbox’s tracking is more for personal use. This means you won’t get elaborate statistics and reports, as you would with a newsletter system. RightInbox simply sends you an email when your sent email is opened, or when the links in your email are clicked.

gmail scheduling


To track an email before sending it, click the “Track” button, which will then turn green. You will now receive a notification when your email is opened, which will look something like this:

gmail scheduling

If you included a link, you will also receive an email when the recipient clicks it:

gmail scheduling

But how does RightInbox do this? Tracking emails and clicks is a pretty straightforward business, and RightInbox is no different. In order to see if an email was opened, RightInbox inserts a 1×1 transparent GIF into your emails. When you send these tracked emails to new recipients, they will be asked by Gmail if they wish to display images, although there won’t be any visible images. If they don’t display images for some reason, the email will not be tracked.

As for links, RightInbox routes them through their own servers in order to track them, which is legit, but might appear somewhat fishy to your tech-savvy friends. As you can see in this image, I sent an innocent link to MakeUseOf, but when hovering over it, quite a different address appears.

gmail reminders

This is in no way harmful, it’s just a click-tracking method, but you might want to warn your friends so they don’t think you’re sending them phishing scams.

Bottom Line – Does RightInbox Work?

Yes, RightInbox does what it promises, and does so rather brilliantly. It integrates seamlessly with Gmail – you won’t even feel it’s there unless you use it – and scheduling, tracking and setting reminders worked every time without a hitch. I’m definitely keeping RightInbox installed, and might even get the paid account if I get too hooked on its features.

What do you think of RightInbox? Do you know of similar services I should try? Add your comments below.

Related topics: Email Tips, Gmail.

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  1. Brian Caudill
    October 11, 2017 at 9:40 pm

    Rightinbox no longer offers email tracking due to a patent infringement notice. You should remove it from the blog entry.

    Due to a patent infringement notice we’ve received unfortunately we had no chance but to cease our email-tracking functionality. We are thoroughly sorry for discontinuing the service and we sincerely apologize for the any inconvenience we may cause to your daily workflow. If you have any questions, please reach us from

    We neither accept nor deny patent infringement, nevertheless we chose to drop our email tracking feature. This message is without prejudice to any rights or remedies that may be available to Right Inbox. Nothing contained herein should be deemed an admission or waiver by Right Inbox, and we expressly reserve the right to assert any other factual or legal positions as additional facts come to light, or as the circumstances may otherwise warrant.

  2. Humphrey
    September 14, 2012 at 10:03 pm

    Sounds great but I must be doing something wrong. Using GMail and Chrome I do not get received notifications - suggestions?

    • Yaara Lancet
      September 15, 2012 at 2:44 pm

      I'm trying to understand what exactly you're experiencing. What notifications aren't you getting?

      • Humphrey
        September 15, 2012 at 8:03 pm

        i am not being notified that a recipient has opened the email I sent. Boomerang also does not 'boomerang' an unopened email.

        • Yaara Lancet
          September 17, 2012 at 6:06 pm

          If you're not receiving notifications, perhaps your emails weren't opened yet? Or maybe the person didn't click on "show images"?

          As for Boomerang, I can't really help, as I've never used it myself. Sorry!

  3. Humphrey
    September 14, 2012 at 9:59 pm

    Installed Right Inbox but I am getting no received notifications - obvious reasons?

  4. arm
    September 4, 2012 at 4:32 am

    Is Rightinbox secure? Can they read the mail in my gmail account?

    • Yaara Lancet
      September 4, 2012 at 1:57 pm

      You can read their FAQ here:

      In short, I feel it's secure. They don't store your emails and you can revoke access at any time. If you have concerns, you can contact them directly, I'm sure they'd love to answer!

  5. Ender
    August 15, 2012 at 7:24 pm

    for the tracking, since that is the most important feature i wanted for a long time for my gmail, i use

    I tested rightinbox, but since I do need the track feature more than the reminding features, i de-installed it.

    • Yaara Lancet
      August 16, 2012 at 12:41 am


    • Ashwin Ramesh
      August 21, 2012 at 4:32 pm restricts me to tracking 5 e-mails per day for free.. are there other alternate extensions that give me more e-mail tracking per day for free?

      • Yaara Lancet
        August 21, 2012 at 4:36 pm

        Well, RightInbox, for one.... :)

        • Ashwin Ramesh
          August 21, 2012 at 4:38 pm

          Haha, well.. that restricts me to 10 emails/month :P

        • Yaara Lancet
          August 21, 2012 at 5:29 pm

          Indeed. :) But the unlimited option is quite affordable, really.

  6. Kaashif Haja
    August 15, 2012 at 8:45 am

    Nice article! Good add-on.
    I guess "Track" option is great!!!

  7. Ashwin Ramesh
    August 14, 2012 at 2:39 am

    Super cool! Thanks!

  8. Rajaa Chowdhury
    August 14, 2012 at 1:37 am

    You can also use Boomerang for GMail. I have used it and it works beautifully and I personally prefer it over RightInbox. Their website is .

    • Yaara Lancet
      August 16, 2012 at 12:40 am

      Yep, as I mentioned in the article, Boomerang is great, but for Google Apps users RightInbox is the much cheaper solution.

      • Rajaa Chowdhury
        August 20, 2012 at 7:17 am


        Thanks for replying. I did test out RightInbox, when it was at the beta stage. However, the .crx extension at that time was a bit buggy with my Google Chrome, which I am sure they must have resolved by now as it is now a commercial product. However, I discarded it more for the reason and adopted Boomerang for one important feature which sadly RightInbox lacks. This is the remider feature of the email to come back later. This is particularly very useful for the mentioned scenario : Have you ever received an email notice about a bill that didn’t need paid for weeks and wished you could easily remind yourself again closer to the date? Now you can tell that email to “come back later”!

        • Yaara Lancet
          August 20, 2012 at 5:38 pm

          Hi Rajaa,

          Thanks for the comment! I did most of my testing of RightInbox with Firefox, so I can't say anything specific about Chrome, but I haven't heard of any issues with the current version.

          RightInbox actually does have that feature. You can set up a reminder for any email to come back to your inbox. It's under "reminders".

          I'm not saying RightInbox is better than Boomerang, necessarily, since I've never used Boomerang on a regular basis. I just find that for Google Apps users, RightInbox could be a much cheaper option, if opting for the paid option at all.

  9. Francisco Fernández
    August 13, 2012 at 9:09 pm

    Simply Awesome. Trying it NOW.

  10. Rigoberto Garcia
    August 13, 2012 at 8:46 pm

    Excellent article Yaara. I'm downloading the free version to test and, depending on the results, will opt for the paid version. I am a regular user of these features in my work.

    • Yaara Lancet
      August 14, 2012 at 4:28 am

      That's great! Hope you like it as much as I did. :)