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How to Access Your Microsoft Outlook Email From Any Platform

Sandy Writtenhouse 21-09-2016

You can access your Microsoft Outlook email in many different ways. That means you can stay up to date, send messages from anywhere, and never miss an important email.


Here we have compiled all the different avenues that will lead you to your Microsoft Outlook emails.

Hopping Onto the Web on the web provides a quick and easy way to check your messages. With the basics you already know and take advantage of as an Outlook user, the website is clean and simple. In addition, there are some nice extras Microsoft Outlook Web Vs. Desktop: Which One Is Best for You? is a powerful online email client that comes free with Office Online. But can Outlook on the web compete with its desktop counterpart? Our Outlook comparison will help you decide for yourself. Read More .

If you use Skype, you can open it directly within just by clicking the icon on the top right navigation. For those who use Microsoft applications online, such as Word or Excel, and would like to access their calendar, or take a look through their contacts, all of these options are easily accessible from the top left navigation in the App Launcher. App Launcher

Office 365 and Microsoft Office

If you are using an Office 365 business or school subscription or have a Microsoft Office account, you can access Outlook from either website. As with, you have options to open online applications like OneNote or PowerPoint or simply open your calendar or OneDrive.

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So remember, regardless of which site you choose for your Outlook email, with these options you can log in on any computer or browser as long as you have internet access.

Surfing With Your Browser


For Google Chrome users, there is an official app that can be added to your launcher. Clicking on it will pop open Outlook in the tab for you, ready to go. You can also access Skype and the other Microsoft online applications.

If you are just interested in being notified when a new email arrives, there are a couple of extensions. Notifier for Outlook [Broken URL Removed] and Notifier for Mail Microsoft Outlook [No longer available] will both display a number on the icon showing you your unread message count.


Outlook Chrome Extension and App


While Microsoft has not released an official Outlook extension for Firefox, there are a few third party add-ons that will alert you of new emails and let you hop over to Outlook quickly. Outlook Notifier [No longer available], Outlook Button [No Longer Available], and Outlook Simple Watcher [No Longer Available] will each display an alert on the toolbar icon when you have a new message. Just click the button to open Outlook and a new tab will display.


For Opera users, two helpful extensions exist. Speed Dial will display an alert when you have a new message and as the name implies, it’s an extension for your Opera Speed Dial providing one-click access to

Outlook Opera Extensions


Notifier for Outlook is another nice Opera extension. This one places the icon in your toolbar, shows your unread message count, and opens a smaller pop-up window when clicked, rather than a new tab. You can also configure settings for display, theme, and automatic replies How To Set Up An Email Out Of Office Responder In Outlook What happens when you combine a two week vacation with a busy work life? You'll have a giant project when you return home: emails! Wait - why not automate some of it for you? Read More .

If desktop notifications are not your thing, consider an extension for your browser that allows you fast access to as well as alerts of new messages.

Using Your Desktop

Office Outlook Application

If you are an Office 365 subscriber or have Microsoft Office Home & Business, then you likely use the Outlook application right on your computer.

Outlook Mac Preferences


Whether you have a Windows machine or a Mac, accessing your Outlook emails, calendar, contacts, tasks How to Use Outlook for Simple Task and Project Management Outlook can work as a simple tool for managing projects and tasks. We show you how to set up Outlook Tasks to set reminders and due dates, assign to-dos, and track tie. Read More , and notes cannot get any easier.

With a set of vibrant tools, you can take advantage of helpful rules Let Outlook Rules Manage Your Email Inbox Clever alerts and filters can help you stay on top of your email inbox. Outlook desktop and offer a feature called "rules" and we'll show you how to set it up. Read More , a customizable ribbon, desktop notifications, and handy add-ins like Evernote and iCloud. For messages, the text formatting, picture insertions, category labels, and follow-up options are just the tip of the iceberg for extensive and useful features.

Outlook Desktop App for Windows

The app called Mail and Calendar lets you see your Outlook items in a slightly different way. Your folders, contacts, and calendar are all easily accessible. And, while the features for messages may not be as robust as those in the Outlook application, some good tools do exist.

Outlook Desktop Windows Apps

The desktop app provides drag and drop for calendar events and email attachments, inbox linking for multiple accounts, quick actions for swiping and hovering, notifications and sounds, and fun color and background personalization options.

Mail App for Mac

While there is no official Outlook app for Mac, you do have ways to access your Outlook email. One option is to check out third party apps on the Mac Store. However, the easiest way is to use your default Mac Mail app. You can connect Exchange, Outlook, and Hotmail accounts Hotmail Is Dead! Microsoft Outlook Email Services Explained Stop searching for Hotmail! Microsoft Outlook email services are confusing. Here are Outlook web app, Outlook Online, and others explained. Read More in just a few steps.

With the app open, select Mail from the menu and then Add Account. Exchange is an option on the main screen, but for Outlook or Hotmail just select Other Mail Account and click Continue.

Outlook Setup Mac Mail

You will then be prompted for your name, email address, and password How to View or Recover Your Microsoft Outlook Password At some point, you will forget your Microsoft Outlook password. These free tools will help you retrieve your lost password. Read More for the account you wish to add. It normally takes just a few seconds to verify the account and then you are in business.

So, if you are in the office or just browsing the Web, accessing Outlook right on your desktop is the ultimate method.

Going Mobile

Outlook Mobile App

Whether you have an Android or iOS mobile device, there is an official Microsoft Outlook app for it. Each is available for free and allows you to log into your account easily. Aside from obvious email access, you can also view your calendar, file attachments, and contacts.

Outlook iPhone App Settings

The apps work with multiple email accounts like Hotmail and Gmail along with various storage types such as Dropbox and Google Drive. You can even connect apps like Evernote and Wunderlist. Then, customize your notifications, swipe options, and signature. You can also use the Outlook app in both portrait and landscape views.

Outlook Android Landscape

For keeping up with your Outlook messages and calendar, having the mobile app is simply convenient.

How Do You Access Your Outlook Emails?

With a broad range of options for accessing Microsoft Outlook messages, you are never further away than a click or a tap.

Which of these methods do you use to stay up to date with your Outlook emails? Is there another way that you prefer? Please share your thoughts and suggestions in the comments below.

Related topics: Desktop Email Client, Email Tips, Microsoft Outlook.

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  1. Sarbjit Singh
    August 8, 2017 at 9:22 am

    Thank you ..

  2. Pking
    September 21, 2016 at 9:23 pm

    Your comment about there not being an 'Outlook' app for Mac is incorrect. Office 2016 for Mac included the Outlook app.

    • Sandy Stachowiak
      September 21, 2016 at 9:31 pm

      Hey Pking,

      Sorry for the confusion. What I was referring to was an official, Outlook standalone app, not part of the office package.

      • jim
        September 30, 2016 at 12:42 pm

        so is the the same as office 365