7 of the Best Apps to Scan, Track, & Manage Receipts
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Self-employment has many advantages, but one of the hassles of being your own boss is doing the accounts Top 12 Accounting Courses Online to Close Your Skill Gap Top 12 Accounting Courses Online to Close Your Skill Gap Thanks to inexpensive and free high-quality online courses, it’s easier than ever to be your own CFO for your new or existing business. Read More . I’m lucky in that I have found an amazing accountant who effortlessly handles all of my paperwork, but she needs all my invoices and receipts meticulously organized to be able to do her job properly.

This is even more important if you do everything yourself. One slip-up and the tax inspector has you in a tough spot.


To keep on top of everything, you need to have a setup where you can scan all of your receipts into some sort of program, preferably one with a web-based option as well. Today, we will take a look at some options for scanning, tracking, and managing your receipts.

Free or Paid?


If you are just starting out in your business empire, the pennies may be a bit on the tight side, and you may be looking for a free option. You would be very mistaken if you thought that left you with only sub-standard options. Far from it.

You can get some great free apps for managing your receipts, but you can also get more functionality with paid apps for only a couple dollars. I’ll look at both here.

Managing Receipts with Evernote

Let’s first take a look at the crowd favorite: Evernote How to Use Evernote: The Unofficial Manual How to Use Evernote: The Unofficial Manual Learning how to use Evernote on your own takes a long time. This is why we've put together this guide to show you how to take full advantage of the most important Evernote features. Read More . This app claims to act as your second brain, remembering everything so you don’t have to. I would be totally lost without it 8 Effective Evernote Apps for Painless Productivity 8 Effective Evernote Apps for Painless Productivity Make your Evernote note-taking better with essential apps and add-ons. These eight picks integrate Evernote seamlessly with their web apps. Read More .


Your receipts can be managed completely free of charge, simply with the camera built into Evernote. Just open the app on your phone and on the main screen, top-left, is the camera icon. Tap that and you will see the camera kicking in. You can preview everything before it goes to Evernote, so any bad scans can be easily discarded and redone.

NOTE: I have a German phone, so my Evernote app is also in German. But if you open the app on your phone, you will see everything in your device’s native language.

evernote camera

Now let’s look at some third-party apps from Evernote’s App Center, which contains  apps approved by Evernote (some also include a web-based platform). Some of these will help you scan your receipts into Evernote. Note, however, that while Evernote has a free plan, some of these apps require you shell out a couple of dollars.

Evernote Scannable (iOS, free)

This is Evernote’s own app which you can use in place of the built-in app camera. Its main advantage over the default camera is that Scannable has an automatic border detection feature, which is meant to speed things up if you have a lot to scan. When you start the camera, the turquoise detection field kicks into action, looking for the edges of your document.


When it detects the edges of your receipt, the camera immediately takes a picture and you can review it to make sure it is satisfactory. Then you can either save it to the camera roll or to Evernote.

The automatic detection feature is a bit hit-and-miss, so sometimes you have to manually take the picture instead.

Receiptmate (iOS, $2.99)

This is an app that I am extremely impressed with, and it is definitely worth the $3. It creates a clear scan of the receipt and enables you to enter details for storage inside Evernote itself. The receipt is sent to Evernote as a PDF file, so it can easily be exported.


What is cool about this app is that instead of typing the amount of the purchase into the app, you can run your finger along the amount in the scan, and the app will read it for you.

Scanner Pro (iOS, $2.99)

Scanner Pro is a scanner app which enables you to send everything you scan to various cloud services. One of them is, yep you guessed it, Evernote.


Just take a picture of the receipt, crop to fit, adjust the color and contrast to give you the best possible image quality, and then upload to Evernote.

The $2.99 price is a limited-time offer, so if you want to try this app out, I’d recommend getting it quickly!

Receipts (iOS, $9.99)

Receipts is a scanning app where you scan your receipt and then place it in its correct category. It keeps a running total of how much has been spent in which category, which the accountant will surely thank you for.


It also helps you stay on top of spending; if the company budget on dining out is being exceeded, for example, you’ll see it right in the app. You can then send customized reports and your receipts to Evernote.

You can use this app for free until you’ve added ten receipts, after which you’ll be required to pay the $10 to upgrade to the pro version.

Managing Receipts with OneNote


We now turn to Evernote’s arch-rival, Microsoft’s OneNote 10 Unique Ways to Use Microsoft OneNote 10 Unique Ways to Use Microsoft OneNote OneNote is one of Microsoft's most underrated apps. It's available on almost every platform and can do many tricks you wouldn't expect from a note keeping app. Read More . Although it didn’t take with me when I tried using it, OneNote has found a hardcore legion of fans, especially since Microsoft made OneNote completely free OneNote Is Now Truly Free With More Features Than Before OneNote Is Now Truly Free With More Features Than Before Evernote no longer rules the roost of note taking apps. Microsoft recently announced OneNote would be more free than ever before. Let us show you what this means in terms of features and functionality. Read More . But what third-party apps can you use that will send your receipts to OneNote quickly and effectively?

Office Lens (iOS, Android, free)

Everyone on the Internet seems to agree that when it comes to OneNote, the heavyweight champion is Office Lens. Made by Microsoft themselves, Office Lens is a scanner app which integrates very tightly with Microsoft products, such as OneNote and Office 365. However, you can also save your scan as a PDF, mail the image, or save it to your phone’s camera roll.


Just snap the picture, let Office Lens clean it up, and choose which service you want to send it to. The app does the rest.

Genius Scan (iOS, Android, free)

This little beauty of a scanner, from Grizzly Labs, is specially integrated with many different cloud services, one of which is OneNote. After snapping the picture of the receipt, it is easy to crop it down to the essentials, and the app then gets to work, enhancing the receipt until it is of excellent quality. Definitely one to check out.


The basic version of Genius Scan is free and includes integration with Dropbox. The premium version of the app, which costs $6.99, works with OneNote, Google Drive, Expensify, Evernote, and Box. It also gets rid of ads.

Managing Receipts with Google Drive

Google Drive offers a “Use Camera” option when you click the + button in the bottom left of the screen. Snap your receipt and it gets sent directly to your Google Drive account.


With the iOS app, it seems to be a standard camera, but on an Android (which I don’t own), the process seems to be different. Cast your eyes below.

Scanner Pro, Receipts, and Genius Scan are able to send scanned documents to Google Drive, and there are likely others out there, so you have additional options when it comes to storing your receipts there.

What Do You Use To Scan Your Receipts?

Hopefully you will have picked up some useful tips from this article. But as always, I can’t include every single app. I tested numerous ones which ultimately didn’t make the cut here, for various reasons, such as usability issues, quality issues, and much more.

We’ve covered more ways to track your monthly expenses 6 Ways to Track Your Monthly Expenses (And Stick to Your Budget) 6 Ways to Track Your Monthly Expenses (And Stick to Your Budget) Tracking your expenses is the first and most important step to saving money. Here are six ways to track your money. Read More if that’s what you’re looking for.

However, if I missed out your favorite, please do tell us in the comments below why you like it. And if you have any tips on how to best manage your receipts from your phone or tablet, please share them!

Image Credits: grocery receipts by THPStock via Shutterstock

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  1. Trevor
    March 22, 2018 at 2:31 pm

    EcoSlips is a very good app with a lot of features.
    - You can take a snapshot of any paper slip or receipt and store it online where it is always available from any location.
    - Capture expense items, such as kilometres travelled, hours worked and items produced and send all your expense claims in a neatly formatted report to your employer.
    - Store all you shopping-, membership- and loyalty card numbers in the app so that they're always available wherever you are.
    And you will find it on the Google play store

  2. Johnny Ringo
    November 7, 2017 at 2:25 am

    Anyone have a suggestion for an app that just uses your phone to capture the receipt images, stores them separate from your phone's photo app (I don't want my iPhone "photos" to be full of travel receipts), and then creates a single PDF document of all the receipt images when you want to submit them for work expenses? I don't need anything fancy but I do want something that will compile all the images into a single PDF document for me. Thanks in advance!

    • Melany
      November 13, 2017 at 8:12 pm

      Johny, try this IQBoxy app. You scan your receipts right from the app, and they won`t be stored in your iPhone library, you will have them all in the cloud, and whenever needed you can generate PDF with all the images and a table with expense breakdown information. It's quite simple to use, with no bells and whistles. I`m a freelancer and I use IQBoxy app to collect and categorise my both personal and work expenses. So all the expenses i need to be reimbursed I simply tag as “client X expense” and when i want to send these to my client i simply generate report for expenses with this tag. Hope thats helps!

  3. donald elliott
    September 27, 2017 at 4:33 pm

    Many of my receipts are long and linear. like 2-3 inches wide by 1-2 feet long. They are not German Mail System receipts, that are 2" x 2" or 5 cm x 5 cm
    I dont see a system that can scan these type of receipts and taking pictures of a 2 ft receipt appears of little value. Do you know of a system that can accommodate this type of receipt and file it under the vendors name?

    Thank you

    • Scott
      January 7, 2018 at 5:57 pm

      What about using your Panorama setting on your phone to take an elongated picture?

  4. Ash
    August 27, 2017 at 1:08 pm

    I've just downloaded Genius Scan and it is saying that Dropbox is included in the + version of the program which you have to buy...

  5. Jeff Sararas
    July 17, 2017 at 9:53 pm

    I'm using Zoho Books for accounting and there's an Android widget to create expenses and take a photo, which stores in your documents in your Zoho Books account.

  6. Barry Gas
    July 11, 2017 at 10:53 am

    I like ReceiptShed as it's also great for invoicing and recording job location - so now I don't have an excuse for forgetting where I've been working

  7. Alan Y
    May 3, 2017 at 11:31 am

    Is there a current app smart enough for gas receipts to be read and store numbers on it when provided for gallons purchased? The article is a great help, I have been putting this off for too long. Using Android now, MS One Note. I would like to gather all my data to MS Access as well, but that is a different path.

  8. Jonathan c
    December 14, 2016 at 12:50 am

    I am looking for something that can scan the reciept and pull out the vendor name autoname the file and let me have a default folder in google drive to drop it to. Seen anything that can do that?
    Something quick like that so I can store and retrieve the reciept fast.

    • John
      March 23, 2017 at 3:46 pm

      Why not try foreceipt app? it can scan receipts and read merchants/amount/tax/date automatically and all your receipts will auto sync to your own Google Drive. Check it out here: foreceipt.com

      • Mike
        June 19, 2017 at 3:13 pm

        I've tried foreceipt but ended up settling on the Shoeboxed app. They human verify the info pulled off receipts and also categorize them which is nice.

        • John Zhou
          June 30, 2017 at 3:45 pm

          Well if you do not mind to pay extra money! Shoeboxed will cost you 15$ per month for only 50 items, that's not cheap!!! However for less 1$ a month, you could have unlimited items by using Foreceipt:) BTW you have to verify your receipts no matter using any solution.


      • dan
        September 14, 2017 at 3:39 pm

        Does your app have an android version?

        • Cina
          December 30, 2017 at 1:41 am

          I literally went to their site, was super excited about what they do, but then found out it isn't in the Play Store only the App Store. Booo.

  9. Crog
    December 2, 2016 at 4:10 pm

    I've been looking for Receiptmate and sadly it is not available in the US app store :((. So sad, it looked like the best one by far. Any suggestions to get it or another that would be comparable that's not on this list? I loved the feature that it will get the price for you and add them up / categorize.

    • Sherdog
      June 27, 2017 at 2:42 pm

      Same here... was so excited about the recommendation and then couldn't find it due to US

  10. Preeti A
    November 7, 2016 at 9:53 am

    Thankyou for writing this article. I have downloaded offlice lens based on your recommendation and it's a saviour :)

  11. Jeff
    September 15, 2016 at 6:57 pm

    I just tried downloading receiptmate, but Apple says it's not available. I have accounts in both the USA store and the Canadian store, and it is not available in either. Bummer, as I was looking forward to using a true receipt app that connects with Evernote.

  12. Jason Szumlanski
    March 20, 2016 at 12:45 pm

    Drive has an Android app widget to scan to Drive directly and it has edge detection.

  13. Sue Frantz
    March 17, 2016 at 1:50 pm

    I'm also a camscanner fan. I scan with that, then upload the scan as a pdf to Dropbox.

  14. Ashwin
    March 17, 2016 at 6:00 am

    Nice article Mark.
    I use CamScanner app from long time, I am very happy with that.

  15. Yodi
    March 16, 2016 at 7:37 pm

    I have been using Office Lens. It's the best! It works like EverNote, in that my scans are saved to OneNote. I highly recommend this app!