Internet Productivity

The 6 Best Free Online Meeting Tools to Collaborate With Your Team

Ben Stegner Updated 08-04-2020

Thanks to free online meeting tools, you can collaborate with team members no matter where they are. Next time you need to have a quick meeting or collaborate with team members, there’s no need to pay for expensive solutions.

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Let’s look at the best free online meeting apps all teams can take advantage of.

1. Google Tools: Docs, Drive, and More

Google Docs OneLook Thesaurus

With the Google Docs suite, your team can work together on spreadsheets, presentations, forms, and more. Using comments, you can leave a note on someone else’s work to request a change or leave yourselves a note for later. Google’s suite of office apps also includes a chat function for ad-hoc discussions.

It doesn’t stop there, though. Google Drive, which is Google’s cloud storage platform, lets your team set up its own file storage system. Each person gets 15GB of free space with a personal plan, which should be enough to keep everything in one central location.

Bringing in more Google tools allows for even stronger collaboration. You might set up a shared Google Calendar for your team to keep track of events and meetings, or use Google Duo for easy group video calling. If your team doesn’t already use Apple or Microsoft tools for collaboration, Google’s offerings are a great starting point.

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2. Jitsi Meet

Jitsi Meet Video Tool

Chances are that your team can’t all be in the same place all the time. For those times when you need to discuss matters over a video call, it doesn’t get much easier than Jitsi. It’s one of our favorite conference call apps The 10 Best Apps to Make Free Group Conference Calls Here are the best free group video call apps to talk with friends or business colleagues, without paying a cent! Read More and lets you create a meeting room in your browser with a large number of participants.

The service doesn’t require any downloads or plugins, and nobody has to create an account. Simply enter a meeting room name and everyone can connect via audio, video, and a text chat. It even supports dial-in numbers for those who aren’t at a computer.

Jitsi supports extra features like sharing your screen and recording the session. If you don’t want to pay for a premium offering, this is an excellent free meeting app for most teams.

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3. Slack

Slack is an all-in-one team communication tool that provides a place for friendly banter, important discussions, file sharing, and more. By dividing communication topics into channels, members of your team can stay involved with the information they need and ignore items that don’t pertain to them.

You can directly message any team member or create private groups for side conversations. Slack provides easy text markup tools, powerful search, a team directory, and all kinds of useful integrations with other apps.

Using Slack for communication is superior to emailing back and forth all the time or using a group chat in something like WhatsApp. Both of those are hard to follow and don’t scale well as you add team members. With threaded conversations, @mentions for different groups, the ability to make calls from within the app, and a lot more, Slack is the communication app every modern team needs.

The free plan allows for an unlimited amount of members but limits you to 10 app integrations and the most recent 10,000 messages. It also restricts your team to one-on-one video calls, as group chats are locked behind the premium plans. However, you can always use another solution for this.

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If Slack feels too busy for you, find out how Slack compares to Twist Slack vs. Twist: Which Chat App Is Right for Your Team? Is Twist better than Slack? How do these team chat apps compare against each other? And which chat app is right for your team? Read More , an interesting alternative to Slack.

4. Microsoft Teams

Speaking of Slack not working for your team, Microsoft Teams is also worth a look. It’s a similar service, offering chats organized into channels and direct messages. Like Slack, its free plan allows for unlimited users.

However, Microsoft offers more for free than Slack. You get 2GB of file storage per user, which is a huge increase from Slack’s 5GB overall. Notably, Teams also gives you unlimited chat history, so you won’t lose access to conversations that happened long ago. It also has no restrictions on group video calling.

Microsoft Teams might not be as well-known as Slack, but offers a lot for no cost.

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5. Taskade

Taskade is a relative newcomer to the team collaboration scene. It aims to provide a “unified workspace” where your team can keep track of tasks and work together with ease. After adding your task list, choose to display them in various forms like a list, board, or mindmap.

With Taskade’s free plan, you’ll have everything you need to get started, including due dates and video calls. You can upgrade to remove a few limitations, but it’s not necessary for small teams. Taskade is a great choice if you need a team meeting tool mainly to focus on organizing and completing tasks.

6. Miro

If you need an interactive meeting tool with a whiteboard, Miro can help. It’s a powerful collaboration service for brainstorming, designing workflows, drawing maps, and much more.

Miro offers multiple ways to work with your team on a virtual whiteboard, mimicking in-person brainstorming sessions that can bring about great results. Like most collaboration apps, it hooks in with tools like Dropbox and Slack to offer valuable integrations.

The free plan offers you three boards, basic collaboration tools, and allows for anonymous viewing. You’ll need to upgrade for more, but you should give this online whiteboard a try to foster teamwork without any markers or running out of board space.

Scheduling Tools for Better Meetings

Hopefully, you’ve found a free meeting app that works for your team. However, just because you have a suitable service doesn’t mean that everything will always go smoothly. Many other factors go into a successful meeting, including proper planning.

For help with this, check out the best meeting scheduling tools The 6 Best Meeting Scheduling Tools and Apps A scheduling app makes organizing meetings easier. Here are the best meeting schedulers you can use to decide when to meet. Read More so you don’t waste time planning your next session.

Free Meeting Tools for Easy Collaboration

With these tools, any small team can manage their data, work together to create documents, and stay in constant communication. While free tools can’t match the features of enterprise software, these apps will certainly suffice for teams of just a few people. No matter how you work, you’ll find value in them.

For more like this, check out the best free collaboration tools for working from home.

Missing Zoom from this list? We’re still on the fence. In fact, we’re recommending these free Zoom alternatives. Meanwhile, here’s all about Zoom and some fun things you can do with Zoom 10 Fun Things to Do With Zoom While everyone knows how to simply sit and chat on Zoom, there are lots of other fun things to do with Zoom... Read More .

Image Credit: nd3000/Shutterstock

Related topics: Business Technology, Collaboration Tools, Google Docs, Google Drive, GTD, Meetings, Microsoft OneNote, Organization Software, Remote Work, Slack, Trello.

Affiliate Disclosure: By buying the products we recommend, you help keep the site alive. Read more.

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  1. Prasanta Shee
    January 15, 2018 at 6:53 am

    Hey, another very good online meeting tool for online collaboration is: R-HUB web conferencing servers. It provides 6 real time applications in one box.

  2. Laurence
    August 8, 2017 at 1:23 pm

    It is good to WebRTC enabled solutions getting a mention such as Appear In! The technology is a game changer. But there are other offers available providing differening services such as thisisdrum.com and crankwheel.com

  3. JustMe
    March 3, 2017 at 4:56 pm

    Where is Ryver?

  4. Anonymous
    October 20, 2015 at 8:37 am

    Nice post, all of the tools mentioned are powerful. There are also other excellent online meeting tools, the one i frequently used is EZTalks, you can have a try

  5. Anonymous
    September 28, 2015 at 6:20 pm

    For Web-Conferencing you should try clickmeeting

  6. Anonymous
    June 29, 2015 at 1:51 pm

    I like the post very much.

  7. Mike
    March 29, 2011 at 9:21 am

    For web meetings I prefer 321meet (no longer available); not really that feature rich but no installation needed and screen sharing quality is superb. Also makes it possible to restrict sharing to certain windows or applications. of course teamviewer has also become quite popular recently...

  8. Groupboard
    January 14, 2011 at 12:42 am

    Also don't forget Groupboard, which was recently featured here. We have since added new iPhone, iPad and Android app versions of Groupboard.

  9. Groupboard
    January 13, 2011 at 11:42 pm

    Also don't forget Groupboard, which was recently featured here [No Longer Available]
    We have since added new iPhone, iPad and Android app versions of Groupboard.

  10. Jessica Cam W.
    January 12, 2011 at 6:46 pm

    Thank you for checking in and telling us about the upcoming model! I was
    honestly very impressed with the features you offer for free!

  11. TeamLab
    January 12, 2011 at 12:45 pm

    Jessika, thanks for the great overview! We are glad you enjoy using TeamLab and share your experience with the community! Concerning the fees, we can assure you that the upcoming new TeamLab version will be provided free of charge.
    So, you'll be able to create and edit documents, use projects templates and many other fresh functionalities without any payments needed.

    • Jessica Cam W.
      January 12, 2011 at 5:46 pm

      Thank you for checking in and telling us about the upcoming model! I was
      honestly very impressed with the features you offer for free!

  12. TeamLab
    January 12, 2011 at 1:45 pm

    Jessika, thanks for the great overview! We are glad you enjoy using TeamLab and share your experience with the community! Concerning the fees, we can assure you that the upcoming new TeamLab version will be provided free of charge.
    So, you'll be able to create and edit documents, use projects templates and many other fresh functionalities without any payments needed.

  13. Marie Bailay
    January 8, 2011 at 10:20 am

    For video conferencing / group video calls and simple video calling, I'd say http://www.faceflow.com is very good. It's free and directly on the web, very quick to use.

  14. Marie Bailay
    January 8, 2011 at 11:20 am

    For video conferencing / group video calls and simple video calling, I'd say http://www.faceflow.com is very good. It's free and directly on the web, very quick to use.

  15. ANDREI T
    January 8, 2011 at 8:46 am

    I tried dimidim a while ago and found it difficult to use. Now that i revisited, it "has been acquired by Salesforce.com" and accepts no registrations. I guess they improved...

    Join.me is an extremely simple to use service, and quite reliable from what I have seen.

  16. ANDREI T
    January 8, 2011 at 9:46 am

    I tried dimidim a while ago and found it difficult to use. Now that i revisited, it "has been acquired by Salesforce.com" and accepts no registrations. I guess they improved...

    Join.me is an extremely simple to use service, and quite reliable from what I have seen.

  17. jennip98
    January 7, 2011 at 1:04 am

    Hi Jessica
    A free web conference tool that I have been using is WiZiQ (www.wiziq.com). I trialled Dim Dim, Vyew and Sclipo for use with my students (http://jennip.edublogs.org) but finally decided to use WiZiQ as I found it the easiest to use and the free version includes session recordings which was a vital feature as I was unable to attend all of the live training sessions my students gave.
    Cheers Jenni

  18. jennip98
    January 7, 2011 at 2:04 am

    Hi Jessica
    A free web conference tool that I have been using is WiZiQ (http://www.wiziq.com). I trialled Dim Dim, Vyew and Sclipo for use with my students (http://jennip.edublogs.org) but finally decided to use WiZiQ as I found it the easiest to use and the free version includes session recordings which was a vital feature as I was unable to attend all of the live training sessions my students gave.
    Cheers Jenni

  19. Heckner
    January 6, 2011 at 7:52 pm
  20. Heckner
    January 6, 2011 at 8:52 pm
  21. ShowDocument
    January 5, 2011 at 4:01 pm

    How about ShowDocument.com it is a great online collaboration tool that requires no downloads (its SaaS). It is an app-based document sharing and online meeting tool that has the options for text, voice, and video chat. Plus its free!!

  22. ShowDocument
    January 5, 2011 at 3:59 pm

    How about ShowDocument.com it;s an app-based document sharing and online meeting collaboration tool that has options for text, voice, and video chat. Plus, it is SaaS so requires no downloads.

  23. ShowDocument
    January 5, 2011 at 2:59 pm

    How about ShowDocument.com it;s an app-based document sharing and online meeting collaboration tool that has options for text, voice, and video chat. Plus, it is SaaS so requires no downloads.

  24. Jay
    January 5, 2011 at 12:21 pm

    You should had Huddle to that list. Great for enterprise customers and you can also try their free account.

    Nice list still.

    • Jessica Cam W.
      January 5, 2011 at 12:59 pm

      I actually did find Huddle when I was researching for the article, but I didn't find the limited functionalities for the free accounts very helpful. They do have some big companies as users so maybe I just haven't seen how good the paid accounts are.

  25. Jay
    January 5, 2011 at 1:21 pm

    You should had Huddle to that list. Great for enterprise customers and you can also try their free account.

    Nice list still.

  26. Anonymous
    January 4, 2011 at 1:41 pm

    Microsoft SharedView is free and works well too...

    • Jessica Cam W.
      January 4, 2011 at 9:02 pm

      It's a program you need to download though. This list compiles web-based tools only. :)

  27. Alex
    January 4, 2011 at 1:20 am

    Finding a good platform to work on is important for any team. In my opinion Google Docs is great, and I would even consider it as an online meeting tool. The team at EpicLaunch.com compiled our own list of resources we use to collaborate: http://epiclaunch.com/toolbox/...

  28. Alex
    January 4, 2011 at 12:20 am

    Finding a good platform to work on is important for any team. In my opinion Google Docs is great, and I would even consider it as an online meeting tool. The team at EpicLaunch.com compiled our own list of resources we use to collaborate: http://epiclaunch.com/toolbox/#collaboration