6 Custom Planners You Can Easily Make With Google Drive

Akshata Shanbhag Updated 01-08-2019

Are the sticky notes scattered all over your desk doing a poor job of recording what’s on your mind and tracking what’s on your plate? Why not ditch them for a Google Drive planner?


Google Drive is free, cross-platform, versatile, user friendly, and flexible. These qualities make it the perfect tool to map your plans for every aspect of your life and, what’s more, to follow through on them! The following sample online planners featuring Google tools will demonstrate that.

1. Daily Planner

day planner in Google Docs

An old-fashioned school timetable may be just what you need to identify and schedule your most important tasks for the day. It’ll give you a framework to plan your entire work week and help you edge out the not-so-important tasks.

Google Docs makes it easy to create a daily planner. All you have to do is set up a 5xX table and fill in your tasks. (Of course, you can go with a 7xX table if you want to include weekend days in your planner.)

Click on Insert > Table to begin.


Schedule your tasks in a way that feels intuitive for you and your needs. You can go with half- or one-hour slots, 25-minute slots in keeping with the Pomodoro technique, or any other duration.

If you want to divide your tasks by the time of the day, type of task, or its priority, go ahead. You might want to color-code certain elements in the planner and leave little notes and markers around to visualize your day better.

With such a Google Docs planner, it’s easy to share your schedule with someone else—you don’t have to worry about the kind of calendar app they use! Of course, the planner may not be as polished as some of the dedicated day planners available online. But what it lacks in polish it makes up for in customizability and accessibility.

2. Route Planner

route planner in Google Drive


Google Drive’s My Maps feature is ideal for creating a detailed route planner for your next trip. Such a planner can be so much more effective than any file folder or notebook. Having instant access to your travel plans and details when you’re en route is sure to go a long way to make your travel experience stress free.

To start creating a route planner, click on New > More > Google My Maps in Google Drive.

You can include key points such as hotels you’ve booked, restaurants you want to try, and unmissable sight-seeing spots along your route. It’s handy that you have the option to supplement the map with notes about hotel bookings, dinner reservations, and such.

Your route planner can even take you on a quick, sweet trip down memory lane if you add a few of your best trip photos to the map after you’re back!


Creating a route planner in Google Drive is just one of the unique ways to use Google Maps with other Google tools 6 Unique Ways to Use Google Maps With Other Google Tools Maps can show lots of details. Learn how you can take advantage of Google Maps by making it work with other Google services. Read More . Here are a few more below.

3. Interior Design Planner

Floorplanner demo version

Google Drive isn’t just for schedules and travel—you can also use it to plan “designy” aspects of your life with Floorplanner. This Google Drive add-on lets you sketch out design ideas for your home and office with 2D and 3D floor plans. It’s especially handy for interior designers.

Have you forgotten the square footage of your entryway? Do you need to show a contractor the space that they’ll be working with?


Stay prepared for such times with an up-to-date virtual representation of your house (or office) on Floorplanner. This ensures that you don’t have to guess the dimensions anytime. Whether you’re buying a new couch for your living room or mentally remodeling your kitchen, you’ll always have accurate measurements at hand.

Try Floorplanner’s demo version to see the tool in action before signing up for an account.

4. Event Planner

Calendar for event planning in Google Docs

Whether you’re organizing an intimate birthday dinner or a large wedding, Google Drive can double up as your event planner. You can:

  • Highlight important dates with a personalized Google Docs calendar. (Click on Insert > Table to start creating one.)
  • Use Google Drive’s chat tool and real-time commenting system to keep everyone involved in planning the event on the same page at all times.
  • Add a shared, editable to-do list to make everyone’s responsibilities clear.
  • Maintain a Google Sheets budget sheet to keep everyone’s spending in check.
  • Set up a Google Forms form for RSVPs to push attendees’ names and details to a Google Sheets file automatically.

If you have much to do and no idea where to begin, start off with a template that comes with pre-filled sections and suggestions. For example, if you’re planning a wedding, you can begin with the wedding template in our list of useful Google Docs planner templates. (If you prefer a standalone solution over Google Docs, go with one of these top wedding planner apps.)

We must stress how important it is to minimize the number of files you use for event planning and collaboration. Otherwise, both your data and conversations will end up scattered and your planning effort messy.

5. Hobby Planner

Hobby planner template in Google Docs

It might seem counter-intuitive to plan out a hobby. After all, hobbies are something you do to relax!

But what if the said hobby involves developing a skill—think learning a language or a musical instrument? In such a case, having a proper plan ready to go is much better than winging it. You’ll level up faster and more effectively with the first route.

Why choose a digital planner over a paper planner? You can make the former interactive, with links to the right learning resources online. Feel free to link to videos, images, articles, and even podcast episodes.

For example, while allotting an hour for guitar practice on Tuesday, why not include a link to a useful YouTube video on strumming technique, too? You can even insert an image of the chords for a new song you want to learn.

Want to get more use out of your hobby planner?

Consider including a chart to map your progress against the timeline for your goal after each learning session. You could even add a “journal” section to reflect on your learning or set up a Google Calendar journal to track your progress.

6. Lesson Planner

lesson plan template in Google Docs

If you’re a teacher, you might want to get a free online lesson planner to help you prepare well for upcoming classes. How about creating one yourself in Google Drive? You don’t even have to start from scratch! Google Docs has a few lesson plan templates lined up for you.

To use one of them as a jumping point, click on New > Google Docs > From a template and select a template you like.

Divide content into sections to match your timeline for the session. Don’t hesitate to insert drawings to create flowcharts and diagrams to highlight ideas and for better recall. You can also link to special resources that you want to share with your students.

Pair Google Drive with Google Classroom to organize, simplify, and speed up your teaching work. With this combination, you can do everything from giving assignments to sharing feedback with your students.

The World of Planners Is Yours for the Taking

While we’ve shown you how to make a planner in Google Docs for various tasks, you don’t have to rely on this app only. Planners created in Google Sheets can be just as effective since both these Google Drive apps share a certain subset of tools.

Sure, you can go with a dedicated planner app, but managing your planners from the same location as your other files—Google Drive—is easier. (That’s especially the case if you rely on your Google account for everything.)

For example, in both Docs and Sheets, you can insert charts, images, and drawings, and also collaborate with others in real time.

Google Drive is limitless in its potential, thanks to a robust set of features and a growing number of creative and practical Google Drive tools 5 Google Drive Tools For Better Docs, Spreadsheets, Slides, and More Use these five web apps and work with Docs, Sheets, Slides, and Photos to take your productivity up a few notches. Read More .

Related topics: Google Docs, Google Drive, Planning Tool, Productivity Tricks.

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  1. Anonymous
    November 10, 2015 at 3:12 pm

    You convinced me, but I still have no idea how to do any of it. I don't see a link anywhere to anything other than other articles. I opened google drive and see the option of creating a new document or spread sheet. I don't know if you did the calendars by hand or if there's an add-on somewhere that I need to access that has templates... I've used google drive in the past for documents and have tried to create charts and schedules, but I've never found it intuitive and have always given up (other than creating basic documents). I'd love to be able to create my own calendars, charts, goal sheets, etc. but I still have no idea how to do it. :(

    • Briallyn Smith
      November 10, 2015 at 3:24 pm

      Hi Alicia! Thanks so much for your comment - I'm really happy that the article led to you being interested in doing some of your planning with Google Drive!

      Most of the basic spreadsheets I did actually do by hand - For the hobby planner and day planner I created just a basic table and then set it up the way that I wanted (maybe not the most intuitive process, but it gave me a template that was exactly what I wanted). You can also search "Google Doc template calendar" which gives you a bunch of other options that might be more what you're looking for!

      The budgeting one was on Google Sheets - again, I made my own to illustrate for this article (and it's what I use for my budget as well!), but there are some templates available for Sheets as well :)

      Hopefully that helps, and I'm sorry I wasn't totally clear in the article itself!

  2. Anonymous
    October 31, 2015 at 2:50 am

    My wife and I just celebrated our 25th wedding anniversary with a trip to the Smoky Mountains, Pigeon Forge. We took our 19 year old son (who's still at home), and met our daughter and son-in-law there (who live in a city about 30 miles from us, and who like to drive in their own style...slightly slower than the speed of sound).

    We had a LOT of things planned to do there, some dinner shows, some museums, and some other attractions. We also wanted to allow for free time for everyone to go their own ways because not everybody enjoys the same things...we all have varied interests. So the big challenge in both planning and also throughout the vacation was keeping everyone coordinated.

    I used Google Sheets to plan out an itinerary, adding comments where appropriate to display the costs of each individual attraction and dinner show so that everyone could sort of keep track of spending as they went, and do or do-not as wanted. We stayed in a cabin, so check-in and check-out times were highlighted in red, and each similar activity was color-coded alike.

    This was the first time I'd done something of the sort, and it seemed uber-structured and geeky-rigid at first glance. But after actually using the sheet, which was available on everyone's phones at any time through a share link, everybody in the group agreed that it made everything so much easier! It took away all the planning and strategizing that we'd have had to use our "fun" time for...really allowed us all to just relax and leave the details to the sheet. :)

    All in all it was a BIG win! Even my daughter, who prefers to just go with the flow, liked it a lot lol. It's definitely something that we'll all be using from now on.


    • Briallyn Smith
      October 31, 2015 at 2:02 pm

      Thanks so much for your comment Kelsey, it sounds like a travelling dream!

      I really appreciate the amount of detail you provided too - I'm going to have to borrow some of those strategies the next time I travel, because it sounds like you hit the perfect balance between organization and flexibility :)

      Sometimes people roll their eyes at me for how much I love Google Docs, but I seriously find it one of the most convenient tools around – and I'm glad I've got your comment to back me up on this now!

      • Anonymous
        October 31, 2015 at 8:28 pm

        Briallyn, if you'd like to actually examine the sheet, just email me and I'll give you the share link. Nothing especially private on there, but I'm weird about sharing family member names and financial items with the world at large. :)

        I assume you can find my email address through MakeUseOf's records? If not, I can send the link to your business mail address.

        • Briallyn Smith
          November 10, 2015 at 3:18 pm

          That would be amazing! I don't actually have access to your email (that's above my pay grade ;) ), but I would love it if you could send the link to my makeuseof email ( Thank you so much for offering!

      • Anonymous
        October 31, 2015 at 8:31 pm

        By the way, one of the coolest things about using Sheets for this sort of thing is that after the trip, it wasn't a physical piece of paper to throw away, resulting in me struggling to remember exactly how I made it up and laid it out the next time we take a trip. It's still sitting right there in Google Drive, ready for me to use as a template any time. :)