Browsers Internet

5 Ways To Create Custom Multiple Signatures In GMail

Saikat Basu 15-12-2008

Has Google missed the tree because of the forest? Gmail has done a lot for unwrapping email from the staid “click and send”.  It enables us to do many things such as collect our mails from several POP3 accounts, configure some custom addresses with a dot here and there…but it just plain ‘forgot’ to put in a box to add multiple HTML Gmail signatures.


If you are like me, who has multifaceted web avatars and duly has his Gmail configured to handle different accounts, personal and professional, you would love to sign off with custom signatures for each. So this handicap of not having multiple signatures built in seems to have found a universal protesting echo around the web. Faced with the vexing problem, I fired up Google to search for ways to put my stamp within Gmail.

Here are some of them for those who like to send emails from within Gmail.

1. Blank Canvas Gmail Signature

The Firefox add-ons page is showing 1,500 downloads per week for this experimental add-on and a five star rating. This Firefox add-on supports four HTML signatures for each address you have set up. A drop down gives you access to the signature options. You can manage your signature within Gmail using the available editor which lets you also see a preview of the custom signature.

gmail signature firefox

You need to download and install the plug-in. (you will have to create a Mozilla log-in account as this is an experimental add-on). Next, write your HTML signature. You can upload any image file to any photo-sharing website and use the source URL in your signature. For those not versed with HTML, a few templates are provided here. Also, the plug-in itself includes a tutorial.


Before creating it, you will see a “˜Create Signature’ button next to the “˜From’ field in the compose window. Copy-paste your HTML signature into the create signature box and save. You are now ready with your own sign.

5 Ways To Create Custom Multiple Signatures In GMail 1 blackcanvas create

2. WiseStamp – Email Signature

An add-on that is still in beta. This Firefox extension enables you to create personalized multiple signatures for any web based email service.

With its rich text editor you can set up personal and business signatures (text or HTML).  You can also include your IM identities and social profiles. The WiseStamp interface automatically adds the signature at the end of your email. Of course, it can also be added manually at a choice mouse cursor location and if you don’t want to sign off, just switch it off.


add signature to gmail

3. Clippings

If you can make do with plain text signatures, then this Firefox add-on should be in your download queue. Clippings saves and manages often used texts for later pasting into any text entry field. More commonly used for entering text into Web page forms in Firefox or email and newsgroup messages in Thunderbird, it comes in handy for email signatures too.

add signature to gmail

Pasting a clipping is accomplished with just two right mouse clicks within the body of the email, doing away with the hassle of retyping or repetitive copying and pasting. Also, shortcuts keys can be configured to make it a one step action. Clippings allows you to store as many signature texts as you want in designated folders.


4. Bookmarklets

You guessed it”¦bookmarklet is a portmanteau of “˜bookmark’ and “˜applet’! Bookmarklets are small Javascript applets which are stored as a URL bookmark in a browser. You can simply create a signature in a bookmarklet creator and organize it on the Firefox bookmarks toolbar. I found an easy to use bookmarklet (Gmail signature generator) here.

gmail signature generator

Create a HTML or text signature and then drag and drop in onto the browser toolbar. Once you are in the Gmail compose window, click on the bookmarklet and it gets inserted at the cursor location. Create as many signatures you want and organize them in your Firefox Bookmarks.

5 Ways To Create Custom Multiple Signatures In GMail 6 bookmarkletsignature1


5. Texter – A Text Substitution application

With Texter (an open source text substitution app) we are moving away from the browser environment. Texter lets you define small text strings which work like shortcut keys for larger pieces of text. So you save many a keystroke by not having to type in the same block of text again and again. Using Texter, you can define a series of shortcut text strings that would be replaced by different text-only signatures in the email body.

You can add a new signature on the fly by hitting Ctrl-Shift-H, typing in your shortcut string and the replacement text, selecting the trigger you want to execute the replacement with (Enter, Tab, and/or Space, Instant), After that it’s a simple matter of composing your mail, writing the shortcut string and clicking the trigger key. If you had enabled “˜Instant’ as the trigger then you can save on the last click too.

5 Ways To Create Custom Multiple Signatures In GMail 7 texter

I hope these five ways will help you to sign off your mail in style. Do you have your own workarounds for using multiple signatures in Gmail?

Gmail Photo from Basajaun

Related topics: Bookmarklets, Email Tips, Gmail, Mozilla Firefox.

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  1. Jerome Dane
    February 5, 2010 at 1:14 pm

    As far as Blank Canvas Gmail Signatures is concerned, Google changed their implementation of Gmail recently and broke many of the methods in their Greasemonkey API. I'm in the process of writing a custom API to replace the broken methods. More info here:

    P.S. If I'm not mistaken, wisestamp is not working in Gmail at the moment either because it uses exactly the same broken Greasemonkey API.

  2. patti
    February 5, 2010 at 1:05 am

    i was using blank canvas very happily and then one just stopped.
    thanks to this post, i switched to wisestamp and i like it even better.
    thanks for the recommendation!

  3. Jared
    January 4, 2010 at 9:04 pm

    Glad I found this. Makes things a lot easier, THANKS!!

    Happy New Year :D

  4. Nathanael Boehm
    December 21, 2009 at 11:22 am

    I do like WiseStamp, but I need more than 2 signatures so I will check out Blank Canvas, thanks.

  5. Rene Fabre
    December 4, 2009 at 2:50 pm

    Any updates since you posted this? I like gmail, but signatures are bland... I use FireFox, but most of the time I am using Chrome. Thx... Rene'

  6. Greg
    November 3, 2009 at 5:44 pm

    Yep, canned responses was what I was looking for and more. Only slight issue with it for me is that I have to remember to select canned responses or I have no signature. I a have my signature turned on, than I have to delete my signature (not hard) before or after hitting canned responses.

  7. WordFiend
    September 25, 2009 at 8:07 am

    Just what I was looking for after waxing meh @canned responses.

  8. hambone
    August 12, 2009 at 5:03 pm

    Is there a fix for Safari users?

  9. Gabriel Lawrence
    July 31, 2009 at 8:35 am

    Has anyone retried Gmail's lab feature, "Canned Responses" recently, I don't know why anyone would muck around with a Firefox add-on when this tool works perfectly for our dilemma.

  10. Liam
    July 30, 2009 at 7:22 pm

    Anyone else getting fed up with Blank canvas? I'm tired of it fucking up my emails by showing up to the party 30 seconds late.

  11. MannyWallace
    July 30, 2009 at 7:19 pm

    Wonderful..I've been looking for something like this.

  12. Romulo F.F.
    July 20, 2009 at 4:52 pm

    I think that WiseStamp Firefox Addon is becoming more reliable than Blank Canvas. But this article is the best i've ever seen about the subject. Thanks.

  13. Liam
    July 10, 2009 at 4:34 pm

    Blank canvas Gmail in firefox is kind of bad. It loads your signatures really slowly so you'll be halfway through an email, then it shoots your signature in and messes up your formatting. It can take literally one minute to put your signature in a new message automatically, or even when you click 'reinsert signature'

  14. Gabriel Lawrence
    July 3, 2009 at 11:40 am

    Well, currently the best option is definitely the labs feature "canned responses". That way it's always with you, no matter what computer you're on. Now it adds the text below the courser and leaves the original message even if you're replying.

  15. uriel music
    June 16, 2009 at 12:15 pm

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  16. John
    May 29, 2009 at 12:38 pm

    Thanks for the tip on wise stamp. I'm using it now. I only wish there was a way to switch from default to business with a keyboard stroke (on a mac). Thanks!

  17. peshkira
    April 28, 2009 at 3:05 am

    the first one is good but does not work very well with firefox 3, since it cannot store the signatures between sessions. So you have to create them every time you restart firefox. This bug is well known, but will not be removed from the developer for now.

  18. Jerome Dane
    February 4, 2009 at 11:52 pm


    "I started having trouble with the Black Canvas not working with gmails new css (buttons etc…)"

    This was fixed in the latest release (v1.11.11). Sorry about that.

  19. samir
    February 4, 2009 at 11:13 pm

    Great page, thanks.
    I started having trouble with the Black Canvas not working with gmails new css (buttons etc...)
    The wisestamp on the other hand worked perfectly.

  20. Phani
    December 17, 2008 at 3:20 am

    Great list. Nice to look wise stamp in your list. I'm already using it and I really loved it. Its simple to use and also has advanced features for advanced users. cool one.

  21. Dave Crain
    December 16, 2008 at 9:35 am

    My apologies if I've missed it in a previous post, but I have a related question.

    Love Gmail, and like you, use it to consolidate multiple accounts into one inbox. The problem I have is that it always appends the "on behalf of" when responding from an account not listed as my primary. That kind of defeats the purpose for me and makes it look like I'm really responding from a different account than was mailed to.

    Any solutions for that issue?

    Thanks in advance.

  22. WiseStamp Email Signature
    December 16, 2008 at 4:59 am

    Thanks for the recommendation of WiseStamp Email Signatures.

    • Saikat
      December 16, 2008 at 10:28 am

      Always welcome...

  23. Bruce M
    December 15, 2008 at 11:08 pm

    Thank you (x3)! Great list. I agree, Google totally missed the tree because of the forest.
    Now I have to test these and decide which one suites me best.

  24. Saikat
    December 15, 2008 at 11:00 pm

    Hmmm...keeping multiple signatures within Gmail is a problem. Your workaround is one. I think similarly, you can keep a list of your signatures in a Google Doc and access it when you log-in to your gmail account. Similar to your solution, this would also involve Ctrl-C and Ctrl-Y. Just a thought...

    • DivinoAG
      December 16, 2008 at 7:51 am

      That works as well.

      The only benefit of using canned responses is that if you are creating a new email, you can just select the signature you want and start typing away, no Copy&Paste required. So it's not that bad.

      I just wish there was an option to keep the old quoted message when using canned responses, since this is the common behaviour when replying to others. Well, you can't win them all.

  25. DivinoAG
    December 15, 2008 at 9:25 pm

    I use Blank Canvas as my main signature provider on my home and work machines. However, there are many times I need to use other computers (which is one of the main reasons to use GMail in the first place), and that kills the benefit of that addon, or any of the other suggestions mentioned here for that matter.

    A good workaround, even if not ideal, is to keep your signatures also as Canned Responses inside GMail itself. It will keep rich text signatures without a problem, and you can access them whenever you get your hands on GMail.

    The only problem is that the Canned Response system replaces the entire message you have when you select one preset, which sucks when you want to answer an email while keeping the original quotation.

    What I do is, when that happens, just open any message (new or reply), choose the signature I want, select it and hit Ctrl-C. Then I can go and reply to the message I want and just paste it into the message. Definitely not optimal, but at least I have full access to all my personalized signatures anywhere.

    • Jerome Dane
      December 16, 2008 at 8:20 am

      What version of BC Gmail sigs do you have? v1.11.09 should have fixed the replacing of quoted text on reply.

      • DivinoAG
        December 16, 2008 at 10:23 am

        I think you misread my post; Blank Canvas works fine for me. :)

        What I said is that when I need to use GMail away from my own computers, I access my signatures using GMail's own Canned Responses feature, which always replace the quoted text.

  26. fullbug
    December 15, 2008 at 8:50 pm

    Thanx, the 'Blank Canvas Gmail Signature' add-on works great!

  27. Wuensch-Media
    December 15, 2008 at 6:35 pm

    Great List, thanks. I use Wisestamp within Gmail and i am very satisfied with this tool.

    • WiseStamp Email Signature
      December 16, 2008 at 5:00 am

      Great we are happy to hear!