5 Must Know Tips For Managing Your Windows Phone 8.1 Calendar

Christian Cawley 01-07-2014

Missed a meeting? Forgot to pickup that prescription? Windows Phone 8.1 with Cortana activated is geared to help you manage tasks and appointments with minimal effort.


Import Vital Dates To The Windows Phone Calendar

Online calendar dates can be imported to Windows Phone via your Outlook/Windows Live/Hotmail account.

To do this, open calendar.live.com and click Import, then Subscribe in the left hand menu. You can then add a webcal URL. For instance, if I wanted to add 2014 World Cup dates to my calendar (along with the various apps I’ve been using to enjoy it Get Live Scores & Stream The World Cup 2014 On Windows Phone 8 Soccer - pardon - football is coming to you. Let us show you how to follow and enjoy the World Cup 2014 on the go with your Windows Phone 8. Read More ), I would use webcal://www1.skysports.com/calendars/football/fixtures/competitions/worldcup.


(On a football related note, the MLS calendar is webcal://www1.skysports.com/calendars/football/fixtures/competitions/mls. You might also add webcal://www1.skysports.com/calendars/football/fixtures/competitions/premier-league for the English Premier League. These are just examples – online calendars of many types can be imported as long as they are in the webcal format.)

With the webcal UR added, input a name for the calendar, set a Calendar colour and Charm, then Subscribe to confirm. These dates will then sync to your phone.


Use Cortana To Add Appointments

Rather than use your fingers to add an appointment, you can get started with the process by asking Cortana to help out. Be sure to activate your digital personal assistant How To Activate & Use Cortana On Windows Phone 8.1 Developer Preview Are you missing Cortana, the Google Now and Siri speech control rival, on your Windows Phone 8.1? Get it now! Read More  prior to first use.


You can do this in several different ways. “Add appointment” is a good place to start, and Cortana will then prompt you for a name and a start time. Further information can be included when you tell Cortana to “add” the note.

You might add other people to the appointment or set a reminder. You can also set notes and a location if necessary.


Cortana can also handle reminders. Use “Remind me to…” to get started, providing any further information when prompted.

Include Weather Information

Weather information can be added to your Windows Phone calendar with ease. This is a great way to find out how the day is going to turn out, weather wise, without relying on a third party weather app.


Open the calendar, expand the menu and tap settings. From here, scroll down to the bottom of the page and check the Use my location to show the weather and suggested places box. Note that you will need to have activated Location settings for this to work.



Once activated, your calendar view will display a weather icon and temperature for each day in week and day view.

Set Distinctive Colours For Multiple Calendars

There is a fair chance that if you’re using multiple email accounts Everything You Need To Know About Emails & Windows Phone 8 How do you use your Windows Phone? I know a lot of users who are purely addicted to a combination of WhatsApp and Xbox Live gaming. Others enjoy their Windows Phones purely due to the... Read More , you will have several calendars on your Windows Phone. When you’re viewing calendars it is useful to be able to tell them apart, not least to get an idea of the topic and the people who might also be attending an event.



To set colours on your Windows Phone 8.1 calendar, open the calendar and expand the menu. Tap settings, where you will find a list of calendars. To remove a calendar, clear the check; to change colour, tap the dropdown menu and select a new one.

As well as calendars for email accounts, you should also find your Outlook.com calendar and any corporate Exchange calendars in this screen. Meanwhile, if you have Facebook set up on your phone, birthdays and events will show up on your calendar, which you can also manage in this view.

Find Items In Your Calendar

Incredibly, Windows Phone 8.1 doesn’t have the facility to search your phone’s calendar manually. You can, however, use Cortana to tell you what you are doing on a particular day.

For instance, to see what you have on today, say “What’s happening today?” and the results will be displayed, along with Cortana reading everything out – useful if you’re driving or otherwise engaged. Similarly, “What do I have next week” will show you all appointments for the following week.


If you’re looking for an empty slot, try “Do I have anything…[DAY NAME]?”, while “Show me my weekend” will display any appointments you have on Saturday and Sunday.

Windows Phone 8 users can employ the Calendar Search app (99c, free trial) to use gain text searching of their calendars.

Conclusion: Never Miss An Important Date With Windows Phone 8.1

Whether you’re using Cortana to set appointments, using webcal online calendars or adding weather information, there is now no excuse to be unprepared.

Windows Phone 8.1 and Cortana has you covered for almost any appointment-related eventuality!

Let us know if you have tried Cortana-related calendar tricks that we missed, or if you have any other tips for managing your Windows Phone calendar.

Related topics: Calendar, Windows Phone, Windows Phone 8.

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  1. Shaun
    October 15, 2016 at 4:55 pm

    Fine if it doesn't cancel the appointment for you!

  2. Pete
    November 13, 2015 at 3:49 pm

    The Windows Phone 8.1 is essentially a slight smart version of a Jitterbug. It automatically defaults to the windows phone calendar if you do not uncheck it. It automatically defaults to all day events (Window's phone users are obviously more worried about the day that their bridge club is meeting than a particular time for a meeting that a businessperson might want. It also automatically deletes meeting after two weeks so that if you are looking for prior meetings to create follows ups or for item that may have been attached, you will need to go to your computer.

    Some of these settings are adjustable via webmail, but if your company doesn't use webmail you are stuck with the Jitterbug'like sophistication of this phone.