4 Useful Microsoft Word Tips & Tricks You Should Know About

Emma Roth Updated 13-01-2020

Microsoft Word is one of the most versatile word-processing software around. Despite its flexibility, you might not know how to take advantage of all of Word’s powerful features.


Maybe you have no idea how to insert a picture in Word without moving text, or how to create different page numbers for separate sections of your document. Fortunately, Word has solutions for both of these issues and more. These useful Microsoft Word tips and tricks will help you use the program much more efficiently.

1. How to Insert a Picture in Word Without Moving Text

Many people just insert images into a Word document between paragraphs, as this is the easiest and simplest method to embed images in your document. However, once you figure out how to insert a picture in a Word document without moving text, it’ll make formatting your document much simpler.

Perhaps you have a Word document formatted in the standard way, as shown here.

Microsoft Word Insert Image Paragraph
If you select Insert > Pictures in the middle of the paragraph, all of the text gets shoved rudely down the page as your inserted image takes over that entire section of the document. To make matters worse, the text gets even more distorted as you try to move the image around.

Learning how to insert an image in Word without moving text with the text wrapping tool will solve this issue.


Microsoft Word Text Wrap Menu

After you insert and select the image, you’ll see a square appear at the top right corner of the image. Select the square to see the Layout Options dropdown menu. You can access this same menu by clicking the image, and selecting Wrap Text under the Format tab.

This is one of the most little known Microsoft Word features 10 Little-Known Microsoft Office Features You Should Know Sometimes the littlest of things make the biggest of differences. We uncover overlooked Microsoft Office features and show you how they could improve your workflow. Read More , as well as one of the most useful.

The default option, In Line with Text, is the one that you don’t want. As you hover over the options under the With Text Wrapping option, you’ll see six choices, all of which format your picture and text differently:

  • Square: the text moves around your image in a square shape
  • Tight: the text moves around your image, while also conforming to its shape
  • Through: the text will fill in any white spaces in the image itself
  • Top and Bottom: the text appears above and below your image
  • Behind Text: the image gets covered by text
  • In Front of Text: the image covers the text behind it

To insert and freely move a picture in the middle of your text, you can choose either SquareTight, or Through. Just remember that Tight and Through work best with images that have transparent backgrounds.

Microsoft Word Square Text Wrap

For this article, I used the Square option. This makes manipulating the image in between text much easier. Playing around with the text wrapping options can help you figure out which format suits your document the best.

2. Number Pages Within Sections

Page numbers are a Microsoft Word feature you should definitely customize. When writing a multi-part document, you might want to number different sections starting over from one.


This is especially helpful when you want to use Roman numerals for one section and traditional numbering for the rest. Since most people know how to insert page numbers into the header of a document, re-numbering pages within multiple new sections can get tricky.

To get started, pinpoint the section where you want to create a new set of page numbers. You can then select that section with your cursor, head to the Page Layout tab, and click Breaks > Next Page.

Microsoft Word Page Break Next Page

This will separate this section from the rest of your document, and push the text to the next page. On the page following this break, click the header bar to access the Header & Footer Tools tab. Click Link to Previous to deselect it, separating the header or footer from the previous ones.


Microsoft Word Link to Previou Page

On the same Header & Footer tab, go to Page Number > Format Page Numbers. If you want to change this section’s page numbers to Roman numerals, you can do this by selecting that option from the Number format dropdown menu. To start this section over from page one, hit Start at, and Word will fill in “1” by default.

Microsoft Word Page Number Formatting

After you complete these steps, you’ll have a section with completely separate page numbers.

3. Add Pop-Up Comments for Editing

In addition to all of Word’s useful features, it also lets you collaborate with other users using comments. You can make a comment by highlighting a chunk of text and then selecting Insert > Comment from the menu.
Microsoft Word Comments Insert
You or your reader can reply to a comment by selecting the reply icon on the right side of the comment bubble. When you’re finished reading the comment, right-click it and select Delete Comment to remove it from the document.

You can also select Mark Comment Done to keep the comment, but make it appear greyed out.

Microsoft Word Reply and Delete Comments

4. Researching Selected Text Within Word

For any words that look foreign while reading someone else’s Word document, try using Word’s built-in research feature. All you have to do is highlight the text or phrase, right-click on it, and select Smart Lookup.

Just keep in mind that this feature is only available in Word 2016 and the free, online version of Microsoft Office. For Word 2013, you can use a dictionary add-on or the Search with Bing option to get similar results. In this example, I used Word Online.

Microsoft Word Smart Lookup Feature
Click Smart Lookup, and you’ll notice an entire menu bar that appears on the right side of the screen.

Microsoft Word Smart Lookup Definition

Under the Explore tab, Word displays search results from Bing and related pages from Wikipedia. Click on the Define tab, and Word shows you different meanings of the word from the Oxford Dictionary.

Maximize Your Microsoft Word Productivity

Each of these tips can help you take full advantage of Microsoft Word. They’ll save you from the frustration of trying to figure out how to insert an image in Word without moving text and can help you combat other formatting or research issues with ease.

Want more helpful Microsoft Word tips? Check out these hidden features of Microsoft Word that will make your life easier 10 Hidden Features of Microsoft Word That'll Make Your Life Easier Microsoft Word wouldn't be the tool it is without its productive features. Here are several features that can help you every day. Read More .

Image Credit: dennizn/Depositphotos

Related topics: Digital Document, Microsoft Office 2016, Microsoft Office 2019, Microsoft Office 365, Microsoft Word, Productivity Tricks.

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  1. Karin
    January 21, 2020 at 12:59 pm

    A good tip that I've learned with inserting pictures into Word.
    First insert a table, and then insert the picture into the table. Made my life a lot easier.

  2. Rohit
    May 13, 2016 at 8:32 pm

    thanks man.

  3. Magnet Pineapple Fry-up
    August 30, 2009 at 11:59 pm

    Good article, but you can actually fix a disk with toothpaste- if you know how to do it properly. Toothpaste is abrasive, and will wear down the plastic layer covering the aluminium foil that holds the data. If you scrub the disk in slow, radial motions, you will erase any scratches, and return the disk to a readable state. It is more wise to buy a professional disc cleaner though, or just to pay someone else to do it.

  4. Titanium Pen
    August 26, 2009 at 5:06 am

    The comments stuff is new to me.

  5. Alexander
    August 16, 2009 at 9:53 am

    Like the suggestions, but you might want to specify which version of Word you're using. These suggestions don't work with my 2002 version.

    • Ryan Dube
      August 16, 2009 at 1:43 pm

      Hi Alexander - thanks for your comment. You'll find in about the third paragraph I wrote: "For the purpose of this article I’m using MS Word 2003..."

  6. Tina
    August 16, 2009 at 4:48 am

    You can also make images play nice using the format picture menu. Simply double-click on any image inside the word document to open the menu. Select the layout tab and then select the matching format, such as tight. This will allow you to move the image around, while the text will adapt to it automatically. Instead of working with a box, you could select square as a format.
    Personally, I prefer this over using an additional element, i.e. a box. But maybe I'm missing an advantage of the box?

    • N Rimassa
      August 16, 2009 at 8:17 am

      Formatting the picture with the tight or square text-wrapping feature is useful until you add elements before the picture. The text flows and the picture stays where you originally placed it, no longer referring to the text OR magic (logically explained by a Word engineer but not by me) moves the picture to another page totally screwing up your carefully arranged text. The anchored text box allows the picture to stay attached to the text AND have the tight text wrap.
      Another way to do this is insert a table (two or three columns)and remove the borders. Text can go into one cell, a picture can go into another and if you've used 3 columns, more text or another picture can go into the third.